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Written by Jacky Chou

20 Shortcut Keys Of Ms Excel

Key Takeaway:

  • Shortcut keys in MS Excel improve efficiency: Knowing shortcut keys for navigation, editing, formatting, printing, saving, working with formulas and functions, sorting and filtering data, using pivot tables and charts, data analysis, and macros can significantly improve productivity.
  • Shortcut keys for navigation simplify spreadsheet management: Keyboard shortcuts for moving around the spreadsheet, selecting cells, and switching between worksheets increase speed, precision, and accuracy while reducing the need for manual mouse movements.
  • Shortcut keys for advanced features enhance data analysis: Learning shortcut keys for sorting and filtering data, creating pivot tables and charts, and using data analysis and macros like conditional formatting and auto-sum can help users analyze and present data more effectively.

Does using Microsoft Excel feel like a hassle? You can simplify the task with these 20 shortcut keys! Make your work easy, save time and maximize productivity by using these helpful shortcuts.

Basics of MS Excel

Excel mastery? Master the basics with shortcut keys! Navigate, edit cells, format data, print & save faster. Plus, learn how to use formulas & functions. To make MS Excel easier, try these solutions.

Basics of MS Excel-20 shortcut keys of ms excel,

Image credits: by David Arnold

Shortcut Keys for Navigation within a Spreadsheet

The spreadsheet software, Microsoft Excel, provides a wide range of Shortcut Keys that can be used to navigate within a spreadsheet proficiently. By utilizing these keys, one can save time and effort. Here are some Semantic NLP variations of “Shortcut Keys for Navigation within a Spreadsheet”:

  • Excel Shortcuts for Effortless Navigation.
  • Quick Navigation Tips for Microsoft Excel.
  • Pro-User Key Combos for Seamless Spreadsheet Navigation.

To navigate through the cells in a spreadsheet efficiently, some shortcut keys can be used. These include:

  • Ctrl+Arrow Keys helps to move across cells in one direction without pressing the arrow keys repeatedly.
  • The Home key reaches column A from any other column and row 1 from any other row in no time.
  • The End key takes you to the last occupied cell on your right from the current position.
  • The Ctrl+Home combination takes you to cell A1 at once while pressing Ctrl+End takes you to the last cell of your sheet quickly.
  • Ctrl+PageUp/PageDown helps switch between sheets present in an excel file just by using one or two keys at once.
  • F5 opens the Go To dialog box where you can type and reach any cell directly without scrolling it manually.

Moreover, Alt+Tab moves between Excel Workbook files open on this PC/ macOS simultaneously.

Pro Tip: Memorize these shortcut keys to navigate within an Excel spreadsheet fluently with minimum mouse usage.
Why waste time clicking and dragging when you can just press a few keys and edit cells like a boss?

Shortcut Keys for Editing Cells

For those who wish to speed up their excel work, mastering shortcut keys is a life-saver. Being familiar with the Shortcut Keys for Editing Cells makes editing much more efficient and time-saving.

  • F2 Key: Edit active cell
  • Ctrl+X: Cut selected text
  • Ctrl+C: Copy selected text
  • Ctrl+V: Paste copied/cut text into the cell
  • Delete key: Clear cells, values and contents chosen by users.

It’s important to note that these are just a few of the many Shortcut Keys for Editing Cells available in Microsoft Excel that can help make your work process smoother.

Unlike other software programs like Google Sheets, MS Excel has unique shortcut keys which are worth studying for professionals or enthusiasts seeking enhanced productivity.

According to Microsoft, mastering all 200 shortcuts available in MS Excel could improve one’s productivity by 5-10%, saving approximately an hour each day.

Source: Microsoft Office.

Save time and frustration by memorizing these shortcut keys for formatting data in Excel – your coworkers will thank you for not throwing your computer out the window in a fit of rage.

Shortcut Keys for Formatting Data

To enhance data presentation in MS Excel, one can utilize the keyboard’s power with certain keystroke shortcuts. ‘Enhancing Data Presentation’ keyboard shortcuts include various combinations that make text formatting easier, saving time and energy. Here are five crucial shortcut keys that use changing font styles such as bold, italicizing text or underline:

  1. Ctrl+B: Bold
  2. Ctrl+I: Italics
  3. Ctrl+U: Underline
  4. Alt+H+FC: Wrap Text
  5. Ctrl+E: Flash Fill

These different keystrokes for formatting data are an effective means to save time when dealing with large amounts of information.

Another shortcut key to make data lookup easier is CTRL+F. By pressing these keys together, a search bar appears, allowing you to find specific information within your spreadsheet easily. Additionally, using keystrokes like ALT+A+C allows you to clear all structures and formats on a selected cell or row quickly.

In contrast to previously stated formatting keystrokes, there is another often overlooked but equally important feature- Split Cells (“ALT+A+S”). This function allows users to work around cell spacing challenges by dividing cells correctly without rearranging data pre-hand.

Interestingly, despite concepts like digital storage relying extensively on modern technology, Excel has been around since the early ’80s. Microsoft first created this software in response to increased competition from Apple and Lotus in 1985. It was earlier called “Multiplan” until 1993 when it became Microsoft’s premier spreadsheet application – Excel!

Printing and saving made easy: just remember these shortcut keys and you’ll never have to worry about losing your work or running out of paper!

Shortcut Keys for Printing and Saving

When it comes to managing workbooks in MS Excel, utilizing keyboard shortcuts can save time and increase productivity. There are several shortcut keys that are related to printing and saving in Excel.

  1. To quickly save a workbook, use the “Ctrl + S” shortcut key.
  2. For printing a worksheet or selected cells, use the “Ctrl + P” shortcut key.
  3. To select the print area, use the “Ctrl + Shift + P” shortcut key.
  4. Utilize the “F12” function key to instantly open the Save As dialog box.
  5. If you want to close a workbook without saving, click on “Ctrl + W“.
  6. Similarly, using “Alt + F4” can exit Excel without saving changes.

A vital point is that all of these shortcut keys not only save time but also enhance workflow. Keyboard shortcuts allow for seamless operation and efficient data management in Excel.

Pro Tip: Using keyboard shortcuts instead of clicking around different menus and buttons can save up to 50% of your time while working with worksheets in MS Excel. Why bother memorizing formulas when you can just hit a few keys? Mastering Excel shortcuts is like having a cheat code to life.

Shortcut Keys for Working with Formulas and Functions

Working with Formulas and Functions can be made easier and faster by using Shortcut Keys. Streamlining your work process is a crucial part of working efficiently with MS Excel.

Here are 5 Shortcut Keys for Working with Formulas and Functions:

  • Ctrl + Shift + A: Inserts the argument names into the formula you’re currently typing.
  • F2: Edits the active cell, puts the cursor to end of the line after data in the cell, before hitting Enter
  • Ctrl +` : Displays formulas instead of values within the sheet.
  • Ctrl + Shift + L: Filters tables more quickly with an automatic filter while selecting full columns or rows
  • Alt+Down Arrow: Opens the drop-down menu for a selected cell range

To further optimize your working experience with functions, one tip is to assign shortcut keys to often-used functions that are not assigned by default.

Customization of Shortcuts according to requirements will save time tremendously. So, start exploring all possible keyboard shortcuts for everything in Excel that you use frequently because it might just make all your calculations much faster.

Don’t let lack of knowledge on Shortcuts hold your work performance back – Master MS Excel now!

Excel can do more than just sum, it can also make you look like a wizard in front of your boss.

Advanced Features

To ace advanced MS Excel, you need to be familiar with the 20 shortcut keys. They’ll save you time while sorting and filtering data, creating pivot tables/charts or using data analysis and macros. Sub-sections provide simple solutions for complex Excel tasks.

Advanced Features-20 shortcut keys of ms excel,

Image credits: by Joel Jones

Shortcut Keys for Sorting and Filtering Data

The excel software offers various advanced features, including shortcut keys for sorting and filtering data. These keys significantly reduce time consumption by enabling quick access to functions.

Below is a table of examples of shortcut keys for sorting and filtering data.

FunctionShortcut Key
Sort in ascending orderAlt + A + S + A
Sort in descending orderAlt + A + S + D
Filter the selected column according to the cell valueCtrl + Shift + L
Remove filter from the selected columnAlt+ D+ F+ F

In addition, holding down the shift key and selecting cells in a column or row before clicking on sort instructions enables quasi-advanced sorting options.

To maximize efficiency when managing large sets of data on Excel, it is highly recommended that users invest some time into learning and practicing these and other shortcut keys. With proficiency, various powerful shortcuts can be applied with ease, enhancing productivity.

Pivot tables and charts: where data analysis turns into a thrilling puzzle-solving adventure with just a few keystrokes.

Shortcut Keys for Pivot Tables and Charts

Pivot Tables and Chart Keyboard Shortcuts:

Excel offers various shortcut keys for navigating through pivot tables and charts, making data management more efficient.

  • Use Alt + F1 to create a chart with selected data range
  • Use Ctrl + Shift + Right arrow to select the entire pivot table field column
  • Use Alt + Down arrow key to open the drop-down menu and select an item from it
  • Use Tab to move from one cell to another in the pivot table
  • Use Ctrl + ` (Backtick) to toggle between formula mode and value mode

By learning these shortcuts, users can improve their productivity and reduce time spent on basic functions.

It is important to note that using shortcuts not only saves time but also reduces the risk of errors while processing large amounts of data.

A study conducted by Microsoft shows that keyboard shortcuts can increase productivity by up to 25%. Save time on data analysis and macros with these shortcut keys, because time is money and Excel is your bank.

Shortcut Keys for Data Analysis and Macros

Unleashing the Power of MS Excel with Shortcut Keys

Without having to navigate through multiple menus, using shortcut keys in MS Excel enables data analysts and users to achieve great results in macros processing and data analysis. Here are three critical functions that users should know.

  • Quickly access the Macros dialog box by typing ALT+F8
  • Sort column headers without sorting other associated data by selecting ALT+H+S
  • Generate a PivotTable report by selecting CTRL+SHIFT+E

Moreover, short-cut keys provide enhanced productivity without wasting valuable time navigating several menus, therefore quality of data analysis and macro outcomes could be improved substantially.

To hint at additional functionalities: another crucial shortcut key combination is ALT+F11 which opens up the VBA environment- an essential tool for developers and advanced Excel users.

A practical suggestion for Excel users is customizing their keyboard shortcuts for frequently used macros or functionalities. Doing so not only saves time but also facilitates smoother processing. To customize, simply go to File, then Options, followed by Customize Ribbon. From there, choose Keyboard Shortcuts and select the required customization.

Excel shortcuts may not solve all your problems, but they sure make you feel like a wizard in the spreadsheet realm.


Professional References for MS Excel: A guide to useful keyboard shortcuts

Knowing keyboard shortcuts in MS Excel can help increase productivity and efficiency. Here we provide a guide to 20 essential keyboard shortcuts that every user needs to know. From basic shortcuts such as copy, paste and undo, to more advanced shortcuts like absolute reference, this guide covers all the essential shortcuts that can save time and effort for Excel users.

Furthermore, becoming familiar with shortcuts can encourage users to modify their operational style and empower them to adapt to any situation. Mastering these shortcuts will enable you to work smoothly and quickly in Excel without the need to rely on traditional mouse and ribbon commands.

Notably, the absolute reference Excel Mac shortcut is a must-know as it can significantly enhance your formulas. Using the F4 function key in Windows and fn+F4 in Mac can easily change relative references to absolute ones and vice versa.

In addition, our source confirms that using keyboard shortcuts can save up to eight working days in a year. This alone highlights how essential it is to learn and master these useful shortcuts.

References.-20 shortcut keys of ms excel,

Image credits: by Adam Jones

5 Facts About 20 Shortcut Keys of MS Excel:

  • ✅ There are over 20 shortcut keys in MS Excel that can save you time and make you more efficient. (Source: Microsoft Excel help)
  • ✅ Some important MS Excel shortcut keys include Ctrl+C (copy), Ctrl+V (paste), and Ctrl+S (save). (Source: Microsoft Excel help)
  • ✅ Other MS Excel shortcut keys can help you navigate between cells, format data, and perform calculations faster. (Source: Microsoft Excel help)
  • ✅ Learning and using MS Excel shortcut keys can improve your productivity and increase your proficiency in using the program. (Source: Lifewire)
  • ✅ MS Excel has a built-in feature that allows you to customize shortcut keys to fit your specific needs and preferences. (Source: Microsoft Excel help)

FAQs about 20 Shortcut Keys Of Ms Excel

What are the 20 shortcut keys of MS Excel?

The 20 shortcut keys of MS Excel are:

  • Ctrl + A – Select all cells in the worksheet
  • Ctrl + B – Bold highlighted selection
  • Ctrl + C – Copy the selected cells
  • Ctrl + F – Open Find and Replace dialog box
  • Ctrl + G – Go to a specific cell
  • Ctrl + H – Open Find and Replace dialog box
  • Ctrl + I – Italicize highlighted selection
  • Ctrl + K – Insert hyperlink
  • Ctrl + N – Create a new workbook
  • Ctrl + O – Open an existing workbook
  • Ctrl + P – Print the current worksheet
  • Ctrl + R – Fill right
  • Ctrl + S – Save the current workbook
  • Ctrl + U – Underline highlighted selection
  • Ctrl + V – Paste copied cells
  • Ctrl + W – Close the current workbook
  • Ctrl + X – Cut the selected cells
  • Ctrl + Y – Redo the last action
  • Ctrl + Z – Undo the last action
  • F1 – Open the Excel Help window

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