Add A Comment Shortcut In Excel

by Jacky Chou
Updated on

Key Takeaway:

  • Adding comments in Excel helps to clarify information and provide context for data. It can also be used to collaborate with other users.
  • There are two ways to add comments in Excel: using the Ribbon or using the shortcut key. Both methods are intuitive and easy to use.
  • To add a comment shortcut in Excel, customize the Quick Access Toolbar (QAT) by adding the Comment functionality. It can also be assigned a unique shortcut key to optimize efficiency.

Struggling with the task of manually adding comments to cells? Now, you can easily add a keyboard shortcut to comment in Excel, making it a much faster process. Learn how to save time and improve your workflow with this handy tip.

Adding a Comment in Excel

Need to add a comment in Excel? No problem! Use the ribbon or shortcut key. Ribbon makes it easy to insert and manage comments. Shortcut key is quick and efficient – no need to leave your keyboard!

Adding a Comment in Excel-Add a Comment Shortcut in Excel,

Image credits: chouprojects.com by David Duncun

Using the Ribbon

The Ribbon Interface is an efficient way to navigate and perform functions in Excel. Here’s how to utilize it.

  1. Open your Excel spreadsheet.
  2. Select the cell where you want to add a comment.
  3. Navigate to the ‘Review’ tab on the Ribbon Interface.
  4. Click on the ‘New Comment’ button to add your comment and save it by clicking outside of the comment box.

In addition to adding a new comment, you can also edit or delete existing comments through the ‘Review’ tab. The Ribbon Interface makes it easy to manage comments in Excel without having to search through menus or use keyboard shortcuts.

It’s worth noting that some versions of Excel may not display the Ribbon Interface automatically. In this case, you can enable it by going to ‘File’, selecting ‘Options’, choosing ‘Customize Ribbon’, and checking the box next to ‘Ribbon’.

According to Microsoft’s website, “The ribbon is present in Microsoft Office 2007 onwards.”

Why click multiple times when you can just press a few buttons? Excel’s shortcut key for adding comments is faster than a superhero on caffeine.

Using the Shortcut Key

Commenting in Excel has been made easier and faster with the help of shortcut keys. By using this feature, you can effortlessly insert comments wherever necessary without having to waste time navigating through different menus and options.

To use the Shortcut Key, follow these 6 simple steps:

  1. Click on the cell where you want to add a comment.
  2. Press Shift + F2 on your keyboard.
  3. The cell will now have an insertion point upon which you can type your comment.
  4. Once done, press Ctrl + Enter to save your comment.
  5. In order to edit the text in your comment, hover over the cell until the cursor appears.
  6. Press Shift + F2 again to start editing, and press Ctrl + Enter once done.

An interesting thing about this function is that after inserting a comment via the Shortcut Key, if you wish to open up Excel’s comment box for further annotations or formatting purposes – simply click once on one of the commented cells which shall automatically open up Excel’s Comment Box.

A colleague who works as a data analyst at XYZ firm was given multiple tasks for analyzing customer feedback data via excel sheets. Due to time constraints, he found himself struggling with adding comments effectively as it constantly required him moving his mouse around instead of fast typing. However, after discovering shortcut keys for adding comments in excel sheets; it drastically improved productivity resulting in access to more time for evaluating feedback than before.

Save time and sanity by adding a shortcut for comments in Excel. Your coworkers will thank you for sparing them from your frustration-induced outbursts.

Adding a Comment Shortcut in Excel

Want to add a comment shortcut to Excel? Let’s go! We’ve got some neat solutions. Learn how to customize the QAT toolbar and shortcut key function. Follow these sub-sections for easy access to the Excel comment functionality. Boom!

Adding a Comment Shortcut in Excel-Add a Comment Shortcut in Excel,

Image credits: chouprojects.com by Joel Washington

Customizing the QAT Toolbar

If you want to personalize the Quick Access Toolbar (QAT) in Excel as per your convenience, then this section is for you. The aim of this section is to assist you in modifying the QAT Toolbar effortlessly.

Here’s how you can customize the QAT Toolbar effectively:

  1. Select the dropdown icon at the QAT Toolbar’s right end.
  2. Select “More Commands” to see additional options.
  3. To remove an option, select it from the “Right Pane,” and click on “-“.
  4. You may add another feature by selecting any “Left Pane option” and pressing “+”.
  5. Use sorting options in Manage Quick Access Toolbar > Choose commands from > Select Macros In if you’re using one nearly daily command during work.

It might interest you that once configured excellently, customizing the QAT Toolbar will help you save significant time while working.

Innovative ways to leverage customizing QAT toolbar are not restricted to adding frequently used features only, but also include reducing cluttered toolbars by removing unnecessary icons.

Did you know that the usage of ribbon-based interface design began with MS Office 2007? Traditionally, developers implemented toolbars with buttons under root menus across software platforms.

Give your keyboard some love and assign a shortcut key to Excel’s comment functionality.

Assigning a Shortcut Key to the Comment Functionality

To make the comment functionality easily accessible in Excel, a shortcut key can be assigned. It allows users to add comments quickly and seamlessly without interrupting their work.

Here’s an easy 4-step guide on how to assign a shortcut key for the comment functionality:

  1. Click on the ‘File‘ tab located at the top left corner of your screen.
  2. Select ‘Options‘ from the list of options available.
  3. Choose ‘Customize Ribbon‘ from the left-hand side, then click on ‘Customize‘.
  4. Under ‘Keyboard Shortcuts‘, find and select ‘Insert Comment‘, input your preferred shortcut key, and click ‘Assign‘ followed by ‘Close‘.

It’s worth noting that assigning a shortcut key is reversible and can always be edited or deleted based on one’s preference.

Enhance yours Excel efficiency by adding this useful feature today!

Don’t let missing out on this life-changing feature slow you down – start using it now!

Five Facts About Add a Comment Shortcut in Excel:

  • ✅ The shortcut key to add a comment in Excel is Shift + F2. (Source: Excel Jet)
  • ✅ This shortcut works for both Windows and Mac versions of Excel. (Source: Excel Campus)
  • ✅ The comment box that opens after using this shortcut allows you to add and edit comments directly in the spreadsheet. (Source: Excel Easy)
  • ✅ Comments in Excel are useful for providing additional information about specific cells or data points in a spreadsheet. (Source: Lifewire)
  • ✅ You can also use the Ctrl + Shift + O shortcut to show/hide all comments in an Excel workbook. (Source: Excel Off the Grid)

FAQs about Add A Comment Shortcut In Excel

How can I add a comment shortcut in Excel?

Adding a comment shortcut in Excel can be easily done by customizing the Quick Access Toolbar. First, click on the down arrow in the toolbar, select “More Commands,” and then choose “All Commands” from the dropdown menu. Scroll down to find “Insert Comment” and add it to the toolbar. You can then click on the icon or use the keyboard shortcut (Shift + F2) to quickly add comments to cells.

What is the benefit of using a comment shortcut in Excel?

Using a comment shortcut in Excel can save you time and increase productivity by allowing you to quickly add comments to specific cells without having to navigate through menus or use the mouse. It also ensures consistency and accuracy in documentation, making it easier to share and collaborate with others.

Can I customize the comment shortcut in Excel?

Yes, you can customize the comment shortcut in Excel by selecting “Customize Ribbon” from the File menu, and then choosing “Keyboard Shortcuts” at the bottom of the window. From there, you can assign a new shortcut key or modify the existing one to suit your needs.

Is there a limit to the number of comments I can add using the shortcut in Excel?

No, there is no limit to the number of comments you can add using the shortcut in Excel. However, it’s important to keep in mind that too many comments can make your spreadsheet cluttered and difficult to read. Therefore, it’s best to use comments sparingly and only when necessary.

Can I delete a comment using the shortcut in Excel?

Yes, you can delete a comment using the comment shortcut in Excel by clicking on the cell with the comment, and then pressing the shortcut key (Shift + F2) to open the comment box. From there, you can either delete the text or click on the “Delete” button at the bottom of the box to remove the comment entirely.

Will the comment shortcut still work if I share my Excel file with others?

Yes, the comment shortcut will still work if you share your Excel file with others. However, they may need to customize their own toolbar or keyboard shortcuts to access the comment feature. It’s also important to note that comments may not be visible if the user has restricted access or is viewing the spreadsheet in a different program.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.