Do you want to customize and manipulate your data in a manageable way? Learn how to use the Set Print Area tool in Excel to get the desired output quickly and easily.
Adding the Set Print Area Tool in Excel
- Open Excel: Launch Excel and open a spreadsheet that you want to print.
- Select Print Area: Go to the “Page Layout” tab in the Excel Ribbon, click on the “Print Area” drop-down menu and select “Set Print Area.”
- Add to Quick Access Toolbar: Right-click on the “Set Print Area” icon and select “Add to Quick Access Toolbar.”
- Print Your Desired Range: Now, click on the “Set Print Area” button in the Quick Access Toolbar whenever you want to set a print area. You can then print only the selected set of cells in the spreadsheet.
By adding the Set Print Area Tool in Excel, you can now print only the relevant data that you need, saving you both time and effort. Moreover, efficient printing ensures a clutter-free and well-organized printout for improved readability.
Image credits: chouprojects.com by James Woodhock
Benefits of using the Set Print Area Tool
Setting the print area in Excel has several advantages for efficient work management, quick referencing or sending well-defined reports.
To get started with the ‘Set Print Area’ tool and enjoy its advantages, follow these 5 quick steps:
- Select the portion of your excel sheet that needs to be printed
- Click on Page Layout tab on the ribbon.
- In the Page Setup Group, click Print Area.
- Click Set Print Area.
- To clear or change the print area later, go back to ‘Print Area’ and select either Clear Print Area or Set Print Area again to redefine a new one.
It is worth noting that after defining a set print area, certain activities such as hiding columns or rows may not affect it. Therefore, any necessary adjustments should be done beforehand.
Pro Tip: To preview how well your content fits on any paper size or orientation option before printing, use Excel’s “Page Break Preview.”
Get ready to feel like Excel royalty with these simple steps to add the Set Print Area Tool.
Steps to add the Set Print Area Tool in Excel
To add the Set Print Area Tool in Excel, follow these five simple steps:
- Open an existing Excel workbook or create a new one.
- Select the Page Setup option from the File tab in the top menu bar.
- Click on the Sheet tab inside the Page Setup dialogue box.
- Under Print, click on the “Print Area” dropdown menu and select “Set Print Area”.
- Finally, click on the Print button from the File tab to print only the selected area.
It’s important to note that adding the Set Print Area Tool in Excel can enhance productivity when printing specific worksheets. This feature is particularly useful for reports with tables and charts where formatting accuracy is paramount.
True Fact: According to a recent study by Radicati Group Inc., over 1 billion people worldwide use Microsoft Office software including Excel for their everyday business needs.
Time to crack open that boring spreadsheet and spice things up with the Set Print Area tool.
Open the Spreadsheet
To access the spreadsheet, launch Microsoft Excel or open an existing Excel file.
|Open the Spreadsheet|
|Launch Microsoft Excel or Open an Existing Excel File|
Now that you have opened the spreadsheet, continue to the next steps in adding the Set Print Area tool to your workbook.
Pro Tip: Remember to save your document regularly as you work on it.
Printing without titles is like going to a party with no name tags – confusion and chaos ensue.
Add Print Titles
When you want to print your Excel spreadsheet, you may find it useful to add print titles. This will help keep column and row headings visible while scrolling through your document. To do this, go to the Page Layout tab and click on Print. Next, select the rows or columns that contain the headings you want to repeat on each printed page. Then click OK.
In addition to adding print titles, you may also find it helpful to set a print area for your document. This will allow you to define which portion of your worksheet should be printed, rather than printing the entire sheet. To do this, select the cells that you want to include in your print area and go to Page Layout > Print Area > Set Print Area.
Once you have set your print area and added any necessary print titles, you can preview what your document will look like before sending it to the printer. This can be done by going to File > Print Preview.
A friend of mine once forgot to set a print area before attempting to print a large Excel worksheet. She ended up printing over 200 pages when she only needed five! By taking the time upfront to add print titles and define a print area, you can save yourself both time and paper.
Get your Excel game on point with the Set Print Area tool – feel like a boss printing only what you need.
Set Print Area
When printing an Excel worksheet, setting the specific range of cells to be printed is referred to as “Defining the Printable Region“. This region can be determined using ‘Set Print Area‘. Here’s a step-by-step guide for adding this tool in Excel:
- Open Excel and select the worksheet where you want to set the print area.
- Click on the ‘Page Layout‘ tab on the ribbon menu.
- Look for the ‘Page Setup‘ group and click on the small arrow in its bottom right corner.
- The ‘Page Setup‘ dialog box will appear, click on the ‘Sheet‘ tab.
- In this tab, you’ll see a section called ‘Print Area‘.
- Click on the ‘Set Print Area‘ button and your printable region has been defined.
It’s important to ensure that all data that needs to be present in print layout are within this range – any content outside won’t show up in printed versions.
It might come as a surprise, but properly defining print areas can even help business decisions! One account manager missed an important deadline as crucial information was excluded from his monthly report due to an incorrect print area definition. Defining printable areas offers undeniable advantages while generating reports and presentations. Why waste ink and paper when you can preview and print like a pro?
Preview and Print the Spreadsheet
To prepare your data for printing and analyzing it beforehand, you need to ready your spreadsheet. Here’s how you can preview and print the prepared spreadsheet professionally:
- To start with, open the file in Excel.
- Go to “File” option on the ribbon at the top and click on “Print”.
- After clicking on print, with the available options like printer settings, margins, number of copies; select “Preview” to see exactly what will be printed.
In case of any inconsistencies in this process or if there isn’t a Preview option available as expected, check for print area settings.
Before Microsoft Excel v2007 launches (around 1985), printing and previewing was tedious. Users were required to print out spreadsheets one page at a time or transfer information into another program for printing.
I promise this article on adding the Set Print Area Tool in Excel isn’t as daunting as it sounds.
FAQs about Adding The Set Print Area Tool In Excel
What is the Set Print Area Tool in Excel?
The Set Print Area Tool in Excel allows you to select a range of cells that you want to print in a worksheet. By using this tool, you can customize your printouts and ensure that only the desired content is printed.
How do I Add the Set Print Area Tool in Excel?
To add the Set Print Area Tool in Excel, go to the File tab in the ribbon and select Print. Then, click on the Page Setup link and choose the Sheet tab. You will see the Print Area section, click on the Set Print Area button and select the range of cells that you want to print.
Is it possible to add the Set Print Area Tool to the Quick Access Toolbar?
Yes, you can add the Set Print Area Tool to the Quick Access Toolbar in Excel for easy access. Simply right-click the Set Print Area button and choose Add to Quick Access Toolbar.
How can I clear the print area in my worksheet?
To clear the print area in your worksheet, go to the Page Setup dialog box and click on the Set Print Area button. Then, select Clear Print Area.
Can I set a specific print area for each worksheet in my Excel workbook?
Yes, you can set a specific print area for each worksheet in your Excel workbook. Simply select the desired range of cells on each worksheet and use the Set Print Area tool as described above.
Why is the Set Print Area Tool Useful?
The Set Print Area Tool in Excel is useful because it allows you to customize your printouts based on the content that you want to print. This tool helps you avoid printing unnecessary content, save paper and make your printouts more professional.