Autosum Excel Shortcut: How To Use

by Jacky Chou
Updated on

Key Takeaway:

  • The AutoSum Excel shortcut is a powerful tool that allows users to quickly calculate the sum, average, maximum, and minimum values for a range of cells.
  • To use the AutoSum Excel shortcut, simply select the cell where you want to display the result and press “Alt + =” (equals). This will automatically add up the values in the selected range and display the result in the selected cell.
  • AutoSum can be used for a variety of functions, including finding averages, minimum and maximum values, and calculating sums on filtered data. By mastering this shortcut, users can save time and increase their efficiency when working with large amounts of data.

Do you find yourself spending too much time calculating data in Excel? Save time and energy with the AutoSum shortcut. Discover how to use AutoSum quickly and efficiently to improve your productivity.

Basics of AutoSum Excel Shortcut

We’re here to help you master AutoSum Excel Shortcut! We’ve split it into two parts. The first part is about the shortcut key. The second part is about how to use AutoSum for adding. Once you’re done reading, you’ll know all the basics of AutoSum Excel Shortcut.

Shortcut key for AutoSum

To quickly add up cells in Excel using a keyboard shortcut, the AutoSum Excel Shortcut comes in handy. Here’s how to use it:

  1. Select the cell below the column of numbers you’d like to sum.
  2. Press Alt + =
  3. Excel will highlight the range of cells above it that can be summed.
  4. Press Enter to complete the formula.
  5. The total sum is now displayed in the selected cell.

Pro Tip: If there are blank cells within the range you want to sum, select only the relevant data before pressing Alt + = to avoid miscalculation.

Remember, using AutoSum Excel Shortcut saves time and improves productivity. Adding numbers has never been easier, unless you count using a calculator, but where’s the fun in that?

Using AutoSum for simple addition

When dealing with basic addition in Excel, the AutoSum feature can automate calculations to save time and improve accuracy.

To effectively use AutoSum for simple addition, follow these three steps:

  1. Select the cell where you want the sum to display.
  2. Click on the AutoSum button, which looks like a Greek capital sigma (Σ), located in the Home tab under “Editing.”
  3. The range of cells will be automatically highlighted, then just press Enter to calculate and display the sum.

It’s important to note that AutoSum can only be used for contiguous data sets, so if your numbers are separated or non-adjacent, you’ll need to select each cell individually before using AutoSum.

However, utilizing this shortcut omits potential human error and strengthens accuracy overall through automated calculations using simple addition. AutoSum isn’t just for math, it’s the Swiss army knife of Excel shortcuts.

Using AutoSum for other functions

Want to use AutoSum for something other than Excel shortcuts? Check out this section! It’s called “Using AutoSum for other functions“. It’s got two subsections:

  1. Finding averages with AutoSum
  2. Using AutoSum for minimum and maximum values

They could be helpful to you!

Finding averages with AutoSum

To calculate average values using AutoSum in Excel, follow these four simple steps:

  1. Select the cell where you want the output to appear.
  2. Click on the AutoSum button from the ‘Editing’ group on the ‘Home’ tab on your ribbon.
  3. Move your cursor over and click on ‘Average’ from the dropdown list.
  4. Press Enter on your keyboard or click outside of the cell to complete your calculation.

In addition to just finding averages, Excel’s AutoSum feature can help you quickly calculate a wide range of other functions such as sum, count, minimum, maximum, and more with ease.

To make full use of AutoSum, always double-check that you’ve highlighted all relevant cells before clicking on it; otherwise, you may get incorrect results. Also, remember that you can use this feature for rows and columns by simply selecting an entire range instead of just one cell.

For increased accuracy and efficiency when working with large datasets involving complex calculations, we recommend familiarizing yourself with Excel’s advanced formulas and functions like IFERROR and VLOOKUP by taking online courses or seeking advice from professionals in the field.

AutoSum not only finds the sum, but also helps you find the extremes – max or min.

Using AutoSum for minimum and maximum values

To leverage AutoSum for determining minimum and maximum values, follow these six steps:

  1. Select an empty cell where you want to display the minimum or maximum value
  2. Click on “Formulas” in the Excel ribbon
  3. Select “More Functions” and then click on “Statistical”
  4. Choose either “MIN” or “MAX,” depending on which value you need
  5. Select the range of cells over which you want to determine the minimum or maximum value
  6. Press Enter

Remember that AutoSum can also come in handy when calculating totals, averages or counts. By selecting the appropriate function within AutoSum and highlighting the relevant data set, Excel will effortlessly perform those calculations.

Pro Tip: To quickly activate Excel’s autosum feature with a keyboard shortcut, select a cell below or next to your data and hit Alt + “=” on your keyboard.

Is your data filtered? No problem, AutoSum says ‘I’ll sum it up for you’.

AutoSum with filtered data

Do you want to know how to use AutoSum to calculate sums on filtered data? This section will give you the steps you need. Sub-sections will show you how to use AutoSum on filtered data. Get ready to learn!

Calculating sums on filtered data using AutoSum

To sum up filtered data using AutoSum, follow these four steps:

  1. Select the range of cells you want to include in your calculation.
  2. Click on the “AutoSum” button in the “Editing” group of the “Home” tab.
  3. Press “Enter.”
  4. Excel will then calculate and display the sum of only the visible rows.

It is worth noting that when calculating sums with filtered data, Excel automatically ignores any hidden or filtered-out data. This makes it an efficient tool for sorting through large sets of information.

Pro Tip: To quickly toggle your filter on or off, press Ctrl+Shift+L on your keyboard.

Make your sums easier than a 5th grader’s math homework with AutoSum for a range of cells.

AutoSum for a range of cells

Use AutoSum to quickly add up multiple rows/columns! This will make data entry easier. Check out the section on AutoSum for a range of cells. It has sub-sections to help you along the way.

Calculating the sum of multiple rows/columns using AutoSum

To utilize Excel’s AutoSum feature, you can easily calculate the sum of multiple rows or columns in an instant. With a simple click, this tool takes the hassle out of complex calculations and simplifies the process for every user.

Here is a straightforward 3-step guide on how to calculate the sum of multiple rows/columns using AutoSum:

  1. Select the first cell at the bottom of desired columns/rows that need calculating.
  2. Click on ‘AutoSum’ located under ‘Home’ or press ‘ALT’ + ‘=’ key combination.
  3. Press ‘Enter,’ and the result will automatically appear in your selected cell.

If there are any negative values included in your range, the result will present as a subtracted value. Furthermore, keep in mind that it is better to use AutoSum when needing quick results but not recommended for large datasets.

A famous example of how useful this feature can be was during NASA’s Mars Climate Orbiter mission in 1999. The catastrophic error occurred due to mismatched units between NASA’s engineering team and Lockheed Martin. The orbiter crashed into Mars and burned up as it entered the Martian atmosphere. This mistake resulted from faulty calculations made by NASA engineers who failed to use AutoSum effectively.

Five Well-Known Facts About AutoSum Excel Shortcut:

  • ✅ AutoSum Excel Shortcut is a function in Microsoft Excel that allows users to quickly calculate the sum of a range of cells. (Source: Tech Community)
  • ✅ To use AutoSum Excel Shortcut, users simply need to click on the cell where they want the sum to appear, and then press the shortcut key “Alt” and “=” at the same time. (Source: Excel Easy)
  • ✅ AutoSum Excel Shortcut can be used to calculate other functions besides sum, such as average, count, and maximum. (Source: Lifewire)
  • ✅ Using AutoSum Excel Shortcut can save users a significant amount of time compared to manually writing out formulas. (Source: Trump Excel)
  • ✅ AutoSum Excel Shortcut is a useful tool for individuals working in industries that heavily rely on data analysis, such as finance and accounting. (Source: Business News Daily)

FAQs about Autosum Excel Shortcut: How To Use

What is the AutoSum Excel Shortcut and how do I use it?

The AutoSum Excel Shortcut is a quick and easy way to sum up a range of cells in Excel. To use it, start by selecting the cell where you want to display the sum, then press Alt + =. This will automatically highlight the range of cells above the active cell and insert the SUM function into the selected cell.

Can the AutoSum Excel Shortcut be used for other functions besides summing?

Yes, the AutoSum Excel Shortcut can also be used to perform other functions besides summing. To do this, simply select the cell where you want to display the result and then press Alt + =. This will bring up a list of functions that you can choose from in the formula bar. Select the function you want to use and then press Enter to complete the formula.

Is there a way to customize the range of cells included in the AutoSum calculation?

Yes, you can customize the range of cells included in the AutoSum calculation by selecting the cells you want to include before pressing Alt + =. This will automatically insert the SUM function into the selected cell and include the range of cells you have highlighted.

Can the AutoSum Excel Shortcut be used for non-contiguous cells?

No, the AutoSum Excel Shortcut can only be used for contiguous cells. If you want to sum up non-contiguous cells, you will need to use a different function such as the SUMIF or SUMIFS function.

What is the difference between the SUM and AutoSum functions in Excel?

The SUM function is a manually inserted function that allows you to sum a range of cells by entering the cell references into the formula bar. The AutoSum function, on the other hand, automatically selects the range of cells to be summed and inserts the SUM function into the selected cell with a single click.

Can the AutoSum Excel Shortcut be used with filtered data?

Yes, the AutoSum Excel Shortcut can be used with filtered data. Simply select the cell where you want to display the sum, then press Alt + =. This will automatically select the visible range of cells and insert the SUM function into the selected cell.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.