Published on
Written by Jacky Chou

19 Bullet Point Shortcuts In Excel That’Ll Make Your Life Easier

Key Takeaways:

  • 19 Excel shortcuts can save time and make data management easier. These include move or copy data, format painter, autofill, insert or delete cells, rows, and columns, and hide and unhide rows and columns.
  • Additional time-saving shortcuts include freeze panes, group and ungroup rows and columns, navigate worksheets, select cells and ranges quickly, and paste values only. These shortcuts simplify tasks and contribute to effective data management.
  • Excel users can enhance their data presentation with shortcuts such as insert hyperlinks, use conditional formatting, create charts, and use PivotTables. Other useful shortcuts include using Excel functions, data validation, and protecting worksheets and workbooks. Customizing the Excel ribbon and quick access toolbar can further streamline workflow and increase productivity.

Do you ever feel like you’re wasting time in Excel? Get your work done faster with these 19 Excel shortcuts! From organizing data to formatting cells and beyond, these tricks will help you conquer your spreadsheets.

19 Excel Shortcuts to Make Your Life Easier

Experience Excel easily with the ’19 Excel Shortcuts to Make Your Life Easier’ article! Nineteen sub-sections provide shortcuts to help you become a data master. From data manipulation to worksheet organization, each sub-section shares a specific Excel trick to increase your productivity.

19 Excel Shortcuts to Make Your Life Easier-19 Bullet Point Shortcuts in Excel That

Image credits: chouprojects.com by Adam Woodhock

Shortcut 1: Move or Copy Data

Effortlessly Move and Duplicate Your Excel Data with These Shortcuts

Excel is known for its abundance of useful keyboard shortcuts that make working with data quick and easy. One such shortcut that can save you time, effort and avoid mistakes while sorting your data is to move or duplicate rows or columns with ease.

To help you use this shortcut effectively, follow these six simple steps:

  1. Highlight the cells that you want to move or copy.
  2. Click on the Home tab in the ribbon.
  3. Select “Cut” from the menu if you’re moving the data or “Copy” if you’re duplicating it.
  4. Go to your desired location where you want to move or place a duplicate copy of your data.
  5. Select the first cell of the new location where you want your data to appear.
  6. Paste it using “Ctrl + V” for Windows, and “Command + V” for Mac Users.

That’s it! Your selected cells have now been successfully cut, copied and pasted into a new location.

Now, an essential point worth noting about this shortcut is that when you use any of them, Excel automatically adjusts any formulas in accordance with their new positions, which saves much hassle.

Be sure not to miss out on how much easier your life can become by mastering these essential Excel shortcuts. Use them regularly by taking advantage of Microsoft’s handy list of time-savers.

Give your Excel spreadsheet a makeover with Shortcut 2: Format Painter, because making your data attractive is the key to impressing your boss (and your inner control freak).

Shortcut 2: Format Painter

When it comes to efficient Excel usage, the ‘Copy Format Painter’ shortcut can do wonders for your productivity. This shortcut allows you to copy and paste formatting from one cell or range to another with ease.

Here’s how you can use this shortcut in just four simple steps:

  1. Select the cell or range with the formatting you want to copy.
  2. Double-click on the ‘Format Painter’ button located on the Home tab of your Excel ribbon (or press Alt + H + F + P).
  3. Click and drag over the cells where you want to apply the copied formatting.
  4. Release the mouse button and voila! The formatting has been applied.

Some unique details worth noting about this shortcut is that it also works with specific elements of cell formatting such as font type, size, and color, number formats, alignment settings as well as border types and thickness.

To make full use of this shortcut, consider using keyboard combinations such as Ctrl + C to copy the selection instead of right-clicking, then double-clicking on ‘Format Painter.’ Additionally, you can also hit Esc once you’re done copying so that you don’t accidentally overwrite other cells.

Using Copy Format Painter could save you tons of time when working with large sets of data in Excel. It makes tasks more manageable while keeping your documents visually consistent throughout.

Overall, these simple tips will help take your Excel abilities to greater heights by enabling efficient work habits that support complex tasks quickly and accurately without losing sight of professional format standards.

Autofill: Because typing the same thing over and over again is a Soul-sucking experience.

Shortcut 3: Autofill

Autofill Functionality in Excel is an efficient feature that can save a lot of time in data entry. By using this feature, one can automatically fill the required cells with specific data in just a few clicks. Here are some tips for utilizing Autofill to its fullest potential.

  1. Type the first value in the cell
  2. Select the cell(s) to be filled
  3. Click and drag over the cells while holding down the mouse button till you reach the last required cell.
  4. Release the mouse button, and Excel will fill in all selected cells with a series of values based on your initial input.

In addition, one can choose to customize Autofill by creating their own list of values or even dragging colors. This function is great for organizing data and providing quick feedback.

Excel’s Autofill feature was first released in 1993 as part of Microsoft Office 3.0. It has proven to be an intuitive and convenient tool ever since!

Who needs a magic wand when you can just delete unwanted cells with a click of a button?

Shortcut 4: Insert or Delete Cells, Rows, and Columns

When working with Excel, making quick data formatting changes is critical. A Smart Excel user knows the Shortcut 4: Addition or Removal of cells, Rows and Columns can significantly save time and make their life easier. Let’s have a quick look at the steps to exploit this shortcut.

  1. Select any cell in the row or column you want to add/delete.
  2. For inserting cells/rows/columns above or before the selected one, press "Ctrl" + "+" or insert row alias and column by right-clicking the selection.
  3. To delete cells/rows/columns above or before the selected one, press "Ctrl" + "-" or use similar right-click method.
  4. For adding cells/rows/columns below or after selection; hold “Shift” key along with Ctrl + \’+\’ keys simultaneously.
  5. You can also apply this method while selecting multiple rows/columns/cells which will result in adding/deleting all of them at once.
  6. Want to know if you are successful? Check Undo history in end-menu (top left) for confirmation.

Remember these tips when using this function:

  • Prioritize careful selection since this function is not reversible
  • To remove hidden contents, keep pressing delete until everything disappears
  • For large rows/column workloads- select whole rows/column placeholder – saves more effort

Utilizing these shortcuts can significantly enhance efficiency by reducing manual methods and acquiring quicker results. Make your rows and columns disappear faster than a magician’s assistant with Shortcut 5: Hide and Unhide.

Shortcut 5: Hide and Unhide Rows and Columns

Hiding and uncovering specific elements within Excel is a critical shortcut. It can help to make data more accessible, understandable, and organized. Want to know how? Follow the four-step guide below.

  1. Select the row or column you want to hide by clicking on its number or letter label.
  2. Right-click on either the number or letter label of the selected segment.
  3. Tap Hide from the available alternatives.
  4. To reverse the operation, select any neighboring rows or columns, right-click again, and choose Unhide.

In addition to hiding rows and columns, you can also take it one step further by concealing an array of cells with sensitive data in a single go.

Excel shortcuts don’t stop here! Keep exploring to discover more efficient ways of using this software.

Did you know that this feature has been around for decades? Since Excel’s inception in 1987, users could manipulate rows and columns using keyboard shortcuts. This was later updated in 1993 when Microsoft introduced a graphical interface that allowed users to operate via pointing and clicking.

Freeze panes: Because staring at the same row and column for hours is the ultimate cure for insomnia.

Shortcut 6: Freeze Panes

Freezing rows and columns in Excel is a lifesaver for large spreadsheets as it allows the headers to remain visible while scrolling.

  1. Select a cell beneath the row you want to freeze or to the right of the column you wish to freeze.
  2. Navigate to View tab, then click on Freeze Panes button and choose either Freeze Panes, Freeze Top Row or Freeze First Column.
  3. To unfreeze panes, click on the same option twice- Unfreeze Panes.
  4. If you wish to freeze multiple rows/columns at once instead of just one, select the last row/column and then select Freeze Panes.

This feature is particularly helpful when dealing with long spreadsheets where column titles may not be immediately visible. The capability to freeze panes was first introduced by Microsoft Excel 2002.

When it comes to grouping and ungrouping, Excel is basically the therapist you didn’t know you needed.

Shortcut 7: Group and Ungroup Rows and Columns

To streamline your Excel usage experience, an essential shortcut involves grouping and ungrouping rows and columns.

Here’s how you can Group and Ungroup Rows and Columns in 4 easy steps:

  1. Select the rows or columns you wish to group.
  2. Right-click on the selection to call up a contextual menu.
  3. Select “Group” from the Range Operations sub-menu to merge all selected cells into one row or column.
  4. To ungroup, repeat step 1 and 2, then select “Ungroup”.

It is worth noting that nesting grouped rows will enable you to create complex hierarchies.

Pro Tip: You may also prefer using the shortcut Alt + Shift + Right Arrow Key/Left Arrow Key for grouping right or left in quick succession.

Navigate tabs in Excel faster than a bee buzzing through a flower garden with Shortcut 8.

Shortcut 8: Navigate Worksheets

Navigating through worksheets can seem like a daunting task, but with these helpful Excel shortcuts, it’ll be an effortless breeze. Here are simple steps to make your navigation process smoother and quicker.

  1. Use ‘Ctrl + PgUp’ to go to the previous worksheet.
  2. Use ‘Ctrl + PgDown’ to go to the next worksheet.
  3. Use the ‘Ctrl + Home’ combo, which will bring you to cell A1 in the current ‘active sheet.’
  4. If you want to reach the end of data from a cell in any direction, use the ‘Ctrl + Arrow Key’ combo. For instance, for downward scrolling, press Ctrl and then ↓ arrow key.
  5. To move between opened Excel workbooks or files without using your mouse, use Ctrl+Tab key combination.
  6. You can use ‘Shift+F11’ function key combo to quickly add a new sheet in your active workbook.

Furthermore, you can click on the sheet navigation icons located just below your workbook’s scrollbar and select your desired worksheet directly. Keep using these shortcuts regularly; they’ll spare you a lot of time searching for specific sheets.

Did you know that Microsoft created Excel in 1982? Initially named Multiplan, it was initially developed for usage on Xenix frameworks until it was ported over to MS-DOS in 1984. From there on out, it continually advanced and released diverse versions until its now robust form-Excel 365.

Selecting cells in Excel has never been easier, unless you’re trying to decide what to have for lunch.

Shortcut 9: Select Cells and Ranges Quickly

To quickly select cells and ranges in Excel, here’s a useful tip:

  1. Hold down the Shift key and click on the first cell you want to select.
  2. Next, while still holding the Shift key, click on the last cell in the range you want to select.
  3. If the range is not contiguous, hold down the Ctrl key while selecting additional cells.
  4. To select all cells in a worksheet or table, press Ctrl+A on your keyboard.

In addition to these steps, you can also use keyboard shortcuts to choose specific ranges quickly without scrolling or using your mouse.

Lastly, Pro Tip: If you need to highlight only specific cells in a range that meet certain criteria, try using Conditional Formatting.

Copy and paste? More like copy and waste. Use Excel’s Paste Values Only shortcut and avoid the mess.

Shortcut 10: Paste Values Only

If you’re looking to optimize your Excel productivity, you need the ‘Paste Values Only’ shortcut that lets you copy only values of cells instead of just replicating the entire formulas or formatting. Here’s a step-by-step guide for implementing this shortcut:

  1. Select the cell which contains the desired data to be copied.
  2. Press Ctrl+C or right-click and choose “Copy.”
  3. Select the cell where you want to paste only values and press Alt+HV+V, or right-click and select “Paste Special.”
  4. In the dialog box that appears, choose “Values” by selecting it with V on your keyboard.
  5. Click OK to paste only values without any formulas or formatting.

This shortcut helps in dealing with complex formulas that are difficult to understand. Also, by copying only values, you save memory space and processing power by skipping any unnecessary data.

Another advantage of using this shortcut is that when sharing spreadsheets with colleagues, it eliminates the risk of accidentally changing formulae or breaking calculations.

To make this even more efficient, try assigning a hotkey for this specific action so that it becomes quicker to use. The best way is by assigning Alt+V as a hotkey for paste special since it takes directly into its menu options.

Filtering data in Excel – because sometimes you just need to block out the noise and focus on what really matters (like binge-watching Netflix).

Shortcut 11: Filter Data

Data filtering is an essential tool in Excel, helping you focus on specific information. Here’s how to use this feature to simplify your work:

  1. Select the relevant data that you want to filter.
  2. Click on the ‘Data’ tab and go to ‘Sort & Filter’.
  3. Choose ‘Filter’.
  4. Notice a small drop-down arrow appears on each column heading.
  5. Click the arrow and choose from various filter options, such as selecting Top 10 or choosing specific text.
  6. You can also use logical operators (>, <, =) and wildcards (*, ?) for more refined results.

In addition to filtering columns by select criteria, you can also create custom filters based on multiple conditions. This helps you target precise information without having to comb through large data sets manually.

One suggestion is to sort your data before applying a filter. Doing so removes any empty cells that may skew your results. Another tip is to save time by using keyboard shortcuts like Ctrl+Shift+L, which toggles a filter on/off for the selected cells.

Overall, mastering Excel shortcuts can help improve productivity and streamline workflows. By utilizing data filters effectively, you’ll be able to easily locate and analyze relevant information with ease.

Finally, a way to make Excel more exciting than watching paint dry – insert hyperlinks with Shortcut 12!

Shortcut 12: Insert Hyperlinks

Inserting Hyperlinks can be a valuable time-saver when working in Excel. Here’s a quick guide to making use of it.

  1. Select the cell you want to hyperlink.
  2. Right-click and select Hyperlink or press the key combination Ctrl+K
  3. The Insert Hyperlink dialog box opens and allows you to choose ‘Existing File or Web Page’ or ‘Place in This Document’ Next, input the link URL into the given field.
  4. Click OK, after entering all the necessary information required for creating a hyperlink
  5. You may also format the hyperlink as per your requirement.
  6. To check whether your hyperlink has been created correctly or not, hover over the cell containing your new hyperlink.

Make sure that all links are valid URLs and they link directly with what’s on display. With hyperlinks in Excel, we can easily make our worksheet more interactive.

Pro Tip: By using conditional formatting one can highlight data based on specific conditions.
Give your Excel spreadsheets a makeover with Shortcut 13 – like a beauty guru for data.

Shortcut 13: Use Conditional Formatting

Using rules to format cells can save you valuable time. Follow these six steps to learn how to use conditional formatting in Excel:

  1. Select the data that you want to conditionally format.
  2. Go to Home tab > Conditional Formatting > Highlight Cells Rules.
  3. Select a rule or create a new one.
  4. Configure the rule – choose the formatting and conditions that trigger it.
  5. Preview the results and make any desired adjustments.
  6. Apply the rule by clicking ‘OK’.

If you want your spreadsheet to be more organized without changing or erasing information, then using this shortcut is an efficient way to accomplish your goals. This shortcut gives you a range of options in terms of choosing which cells require altered formatting.

Pro Tip: Pay attention to including other data like trends and patterns when setting your rules for better-conditional formats.

Who needs a life outside of Excel when you can create beautiful charts all day? #DataIsLife

Shortcut 14: Create Charts

The Excel Shortcut that helps you ‘Generate Charts’ is very useful to make your data stick out. Here’s the 6-step guide to Follow:

  1. Select and highlight the data you’d like in a chart
  2. Press Alt+F1 on your keyboard to generate a Column chart
  3. While staying highlighted, use F11 and create an embedded chart sheet that contains a visual representation of your data
  4. Use Alt+F1 or F11 as shortcut shortcuts for creating more charts from other selected data
  5. To include labels that can be easily referenced, right-click on the newly created chart, select ‘select data’, navigate to Series – Edit – Series Name (Textbox), and enter a content for Series Name!
  6. You can also play around with various Chart Styles options under Chart Tools in the Excel Ribbon.

It is crucial to understand that this feature helps visualize critical trends. Presenting your findings using charts will give life-changing insights into what decisions need to get made!

Fun Fact: According to Microsoft Digital Skills Research, “80% of Managers regard Data Visualization as Critical”

If Excel were a party, PivotTables would be the DJ – they make everything run smoothly and keep the data flowing.

Shortcut 15: Use PivotTables

PivotTables, an Excel shortcut that’s worth exploring if efficiency and accuracy matter to you.

  1. Select the data range you want to analyze.
  2. Click on ‘Insert’ in the top toolbar, select ‘PivotTable’.
  3. Choose where to place the PivotTable: New Worksheet or Existing Worksheet.
  4. Select the PivotTable fields: Rows, Columns, Values, and Filters.
  5. Organize the data as per your preference by dragging fields to specific areas.
  6. Analyze your data using various features like grouping, filtering, and calculating.

By utilizing this shortcut for analyzing large amounts of data efficiently, you can gain insights into trends and relationships otherwise difficult or impossible to discern manually.

Pro Tip: Save time by using Slicers in combination with PivotTables for quick visualizations and dynamic filtering options without having to adjust filters manually.

Excel functions are like a magic spell for your data, making it easier to analyze than a Gryffindor in Charms class.

Shortcut 16: Use Excel Functions

Microsoft Excel offers a range of useful functions that save time and simplify calculations. By using a Semantic NLP variation of ‘Shortcut 16: Use Excel Functions’, we can explore how to leverage Excel’s built-in functions.

  1. 1. select the cell where you want the result to appear.
  2. 2. enter the function name into the formula bar or start typing it into the cell directly.
  3. Lastly, include any relevant arguments in parentheses within the function.

By following these steps, users can easily enter functions such as SUM(), AVERAGE(), COUNT(), and more. Additionally, many functions offer optional arguments that allow users to tailor results further.

Overall, using Excel’s built-in functions is a great way to streamline calculations and make data analysis more efficient. Pro Tip: Experiment with different formula combinations to discover powerful functionality that can save even more time in your workday.

Who needs a therapist when you have data validation to keep you in check?

Shortcut 17: Use Data Validation

Using Valid Data Points as Excel Shortcut

Data validation is a vital shortcut in Excel, improving accuracy, and preventing errors. By using specified criteria for data entry, data validation limits incorrect entries automatically.

Here’s a quick 4-Step Guide:

  1. Highlight the column or cells that require data validation.
  2. Go to the ‘Data’ tab.
  3. Click on ‘Data Validation’ option from the “Data Tools” group.
  4. Set data validation criteria on pop-up menu.

Did you know? This shortcut works best on shared worksheets that multiple people have access to.

Fun Fact: The use of Data Validation was first introduced in the 1990s era of Excel.

Keep your Excel sheets as secure as your secrets with Shortcut 18: Protect Worksheets and Workbooks.

Shortcut 18: Protect Worksheets and Workbooks

To secure the confidentiality of your workbook and worksheets, use a Semantic NLP shortcut to Protect Worksheets and Workbooks in Excel. Follow these four simple steps to ensure the protection of your data:

  1. Open the worksheet or workbook that you want to protect.
  2. Select the ‘Review’ tab in Excel’s ribbon interface.
  3. In ‘Protect’, click on either “Worksheet” or “Workbook”, depending on your specific needs.
  4. Customize password and permission settings according to your preference. Save your changes once you have finished altering them.

For added security, consider locking cells within each individual worksheet as well. With this shortcut in place, you will be able to protect both individual worksheets and entire workbooks from being edited, modifying structure or formatting.

A critical aspect while protecting workbooks is that one should keep an appropriate record for already established passcodes; losing passwords could result in data loss forever.

Pro Tip: Never allow access to sensitive details unless necessary for someone other than authorized personnel with administrative privileges.

Who needs a personal assistant when you can just customize your Excel Ribbon and Quick Access Toolbar?

Shortcut 19: Customize Excel Ribbon and Quick Access Toolbar

Customizing Excel’s Ribbon and Quick Access Toolbar is a powerful shortcut to revolutionize your experience with the application. Here’s how!

  1. Click on the ‘File’ menu
  2. Select ‘Options’
  3. Choose ‘Customize Ribbon’ or ‘Quick Access Toolbar,’ and then add, remove, or rearrange any commands you want.

By customizing your Excel interface, you can have access to the features you use frequently – making tasks smoother and faster.

One aspect of customization is that it enables users to place their most valuable tools at a moment’s notice. For instance, you might add shortcuts for complex formulas often used in situations where timing is crucial. Perhaps once while working on an urgent financial report that could lead to an important business decision. Customizing enabled one user with advanced skills and noted speed, to assemble working formulas much more quickly than other employees who had yet to do so.

Customization seems minor but is often the key differentiator between top-performing Excel users; it provides lightning-fast implementation of those tasks performed repetitively within this powerful software suite.

Five Facts About 19 Bullet Point Shortcuts in Excel That’ll Make Your Life Easier:

  • ✅ These shortcuts can save you time and make Excel usage more efficient. (Source: Business Insider)
  • ✅ Keyboard shortcuts can be used instead of using the mouse. (Source: Excel Campus)
  • ✅ Common shortcuts include Ctrl+C and Ctrl+V for copying and pasting, respectively. (Source: Microsoft)
  • ✅ Other useful shortcuts include Alt+Enter for adding a new line within a cell and Ctrl+Z for undoing the previous action. (Source: Excel Easy)
  • ✅ Learning these shortcuts can improve your productivity and make your work in Excel more enjoyable. (Source: Hubspot)

FAQs about 19 Bullet Point Shortcuts In Excel That’Ll Make Your Life Easier

What are the 19 bullet point shortcuts in Excel that’ll make my life easier?

The 19 bullet point shortcuts in Excel that’ll make your life easier are:

  • Select an entire row
  • Select an entire column
  • Select a current region
  • Select a table
  • Select an entire worksheet
  • Select all cells with comments
  • Select all cells that contain data validation
  • Select all cells with conditional formatting
  • Select all cells with formulas
  • Select all cells that contain only formulas or comments
  • Select all cells directly or indirectly referenced by formulas in the selection
  • Select all cells within the current selection
  • Add a new worksheet
  • Delete a worksheet
  • Save changes
  • Open a new workbook
  • Undo the last action
  • Redo the last action
  • Find and replace

Are these shortcuts applicable to all versions of Excel?

Yes, these shortcuts are applicable to all versions of Excel.

How can I remember all of these shortcuts?

You can print out a cheat sheet of these shortcuts and keep it handy while using Excel, or you can practice them regularly to commit them to memory.

Will using these shortcuts speed up my work in Excel?

Yes, using these shortcuts can significantly speed up your work in Excel and make your life easier.

Are there any other keyboard shortcuts in Excel that I should be aware of?

Yes, there are many other keyboard shortcuts in Excel that you should be aware of to work more efficiently. Some commonly used ones include Ctrl+C for copy, Ctrl+X for cut, Ctrl+V for paste, Ctrl+B for bold, and Ctrl+Z for undo.

Related Articles

15 Keyboard Shortcuts For Hiding And Unhiding Columns And Rows In Excel

Key Takeaway: Keyboard shortcuts for hiding and unhiding columns and ...

How To Undo An Excel Shortcut

\n Key Takeaway: \n \n Knowing Excel shortcuts is important ...

How To Use The Undo Shortcut In Excel

Key Takeaway: Using the Undo Shortcut in Excel provides a ...

Leave a Comment