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Written by Jacky Chou

Excel Shortcut: How To Change The Case Of Text

Key Takeaway:

  • Excel shortcuts can save time: Using shortcut keys to change the case of text in Excel can significantly reduce the time and effort required to format text, allowing you to work more efficiently.
  • Upper, Lower, and Title Case: Excel allows you to easily change text to uppercase, lowercase, or title case, which is particularly useful when working with large amounts of text.
  • Shortcut keys for changing text case: There are several shortcut keys available in Excel for changing text case, such as Shift+F3 for quickly switching between upper, lower and title case.
  • Using formulas to change text case: Excel also provides formulas such as UPPER, LOWER, and PROPER, which can be used to convert text to upper, lower, and title case respectively.
  • Using VBA to automate text case changes: For more advanced users, VBA can be used to automate the process of changing text case in Excel, saving even more time and effort.

Struggling to find an easy way to change the case of text in Microsoft Excel? You’re not alone! This article will explain a simple shortcut to make the cumbersome task effortless. Upgrade your Excel skills and discover how to change text to uppercase, lowercase, and proper case quickly!

Excel Shortcut for Changing the Case of Text

Changing the Case of Text in Excel: A Simple Shortcut

Looking to change the text case in your Excel sheets? Here’s a quick guide on how to do it in just a few clicks.

  1. Select the cell or range of cells you want to change the case for.
  2. Press the Shift + F3 keys together.
  3. A dialogue box will appear with various options for changing the case (UPPERCASE, lowercase, Sentence case and more).
  4. Choose the appropriate option and click OK.
  5. The case of the selected text will change as per your preference.
  6. Repeat as needed for other cells or ranges.

Did you know that this shortcut also works in Word, PowerPoint and Outlook? It’s a handy tool for productivity and consistency across all your Microsoft Office documents.

For optimal effectiveness, use this shortcut with column headers, document titles, or even email subjects. Consistency in text formatting empowers better readability and a more organized presentation.

Using this time-saving shortcut will make your document look professional and uniform, and also easily distinguishable. Experiment with text cases and find out which one suits your needs the best.

Upper, Lower and Title Case

In Excel, there are three ways to modify text case: Upper Case, Lower Case, and

To change the case of text, select the cell(s) containing the text and press CTRL + SHIFT + U for Upper Case, CTRL + SHIFT + L for Lower Case, or CTRL + SHIFT + T for

One unique detail is that the PROPER() function capitalizes the first letter of each word, but it also allows the user to specify exceptions using the TEXT() function. This can be useful when dealing with titles or names that have certain words that should remain in uppercase.

To avoid errors, it is recommended to use the functions instead of manually typing in capitalization. Consistency in text case can improve the readability and organization of data in Excel workbooks.

Shortcut Keys for Changing Text Case

Shortcut Keys to Modify Text Case in Excel

In this article, we’ll discuss the keyboard shortcuts you can utilize in Excel to adjust the text case easily.

  • To capitalize the first letter of each word, use the Shift+F3 shortcut.
  • To switch all text to uppercase, press the Ctrl+Shift+U key combination.
  • To convert all characters to lowercase, use the Ctrl+Shift+L shortcut.
  • To apply the
  • If you want to switch between upper and lowercase letters, use the Ctrl+Shift+A option.

These keyboard shortcuts can save you time and effort instead of manually modifying the text case. Additionally, Excel also provides other helpful shortcuts that can make your work easier, such as inserting check mark symbols.

Don’t miss out on these time-saving shortcuts. Utilize them efficiently for a smoother work process.

Using Formulas to Change Text Case

Using Excel formulas to change the case of text is a practical and efficient way to save time and effort. It involves using specific functions that can manipulate text to make it appear in uppercase, lowercase, or title case. Follow these six simple steps to change text case using Excel formulas:

  1. Open Excel and select the cell you want to change the case of text.
  2. Click the “Insert Function” button on the formula tab and type “UPPER”, “LOWER” or “PROPER” depending on what you want to do with the text.
  3. Enter the cell location of the text you want to change. For example, if the text is located in cell A1, enter “A1” in the function.
  4. Press “Enter” and the text in the selected cell will change to the case you specified in the function.
  5. If you want to apply the same function to a range of cells, select the range and drag the handle to copy the formula.
  6. Voila! Your text case is changed, and you’ve saved time and effort.

It’s essential to note that Excel formulas are case-sensitive, so ensure the function is spelled correctly. Moreover, it’s crucial to consider the impacts of changing the case of text since these changes are permanent.

A true story that resonates here is how a friend’s boss created an intricate spreadsheet that involved changing the text case of hundreds of cells manually. My friend spent hours trying to help him until he discovered that Excel had formulas to do it automatically. By using these formulas, they transformed a repetitive and time-consuming job into an easy task, and his boss was impressed with the efficiency and accuracy.

Using VBA to Automatically Change Text Case

Using VBA to Automatically Change Text Case can save time and effort while typing. With just a few steps, anyone can convert text to uppercase, lowercase, or capitalize the first letter.

Follow these 5 easy steps to Automatically Change Text Case using VBA in Excel:

  1. Open an Excel Workbook where you want to change the text case.
  2. Press ALT+F11, which opens the visual basic editor window.
  3. Go to Insert > Module & paste the following code:
    Sub change_case()
    Dim c As Range
    For Each c In Selection
    c.Value = UCase(c.Value)
    Next c
    End Sub
  4. Press F5 or click on the ‘Run’ button to execute the VBA code.
  5. You can now choose a range of cells to change the text case to UPPERCASE.

It is important to note that VBA can be used to transform more than just text cases. One can also use VBA to perform various other Excel tasks, such as inserting a check mark symbol in excel.

Did you know the name VBA is an acronym that stands for Visual Basic for Applications?

Five Facts About Excel Shortcut: How to Change the Case of Text:

  • ✅ There are three ways to change the case of text in Excel: using a formula, using the “Format Cells” dialog box, and using a keyboard shortcut. (Source: Microsoft)
  • ✅ The keyboard shortcut to change case in Excel is SHIFT + F3. (Source: Excel Jet)
  • ✅ With the SHIFT + F3 shortcut, you can toggle between upper case, lower case, and proper case (first letter of each word capitalized). (Source: Excel Campus)
  • ✅ Changing the case of text in Excel can save time and improve readability in large datasets. (Source: Business Insider)
  • ✅ The “Format Cells” dialog box also allows you to change other formatting options, such as font style and color. (Source: Excel Easy)

FAQs about Excel Shortcut: How To Change The Case Of Text

How do I change the case of text in Excel using shortcuts?

To change the case of text in Excel using shortcuts:

  • Select the cell or range of cells that you want to change the case of.
  • Press and hold the Shift key and press F3 until you get the desired case.
  • Press Enter to apply the change.

Note: The first shortcut will change the case of the selected text to all uppercase. The second will change it to all lowercase, and the third will capitalize only the first letter of each word.

Can I change the case of text in a specific cell in Excel?

Yes, you can change the case of text in a specific cell in Excel by selecting that cell and then using the shortcut keys Shift + F3 to toggle between the case options.

What if I want to change the case of an entire column in Excel?

To change the case of an entire column in Excel:

  • Select the column header to highlight the entire column.
  • Press and hold the Shift key and press F3 until you get the desired case.
  • Press Enter to apply the change to the entire column.

Is it possible to change the case of text for multiple cells at once in Excel?

Yes, you can change the case of text for multiple cells at once in Excel:

  • Select the range of cells that you want to change the case of.
  • Press and hold the Shift key and press F3 until you get the desired case.
  • Press Enter to apply the change.

What if I don’t want to use the shortcut keys to change the case of text in Excel?

If you don’t want to use the shortcut keys to change the case of text in Excel, you can use the formulas UPPER(), LOWER(), and PROPER(), which will change the selected text to all uppercase, all lowercase or capitalize only the first letter of each word, respectively.

Can I customize the keyboard shortcuts for changing the case of text in Excel?

Yes, you can customize the keyboard shortcuts for changing the case of text in Excel:

  • Click on the File menu and select Options.
  • Click on Customize Ribbon on the left side of the window.
  • Click on the Customize button next to Keyboard shortcuts.
  • In the Categories list, select All Commands.
  • In the Commands list, select Lowercase, Uppercase, or Titlecase as desired.
  • Click in the Press new keyboard shortcut box, and then press the keys that you want to assign to the command.
  • Click Assign, and then click Close.

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