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Written by Jacky Chou

Changing Paper Size For A Complete Workbook In Excel

Key Takeaway:

  • It is important to change the paper size in Excel to ensure that the workbook is printed or displayed in the desired format. This is especially important when dealing with large or complex workbooks where readability and formatting are crucial.
  • To change the paper size for one worksheet, go to Page Setup and select the desired paper size. You can also preview the new paper size before printing or displaying the worksheet.
  • To change the paper size for a complete workbook, select all worksheets and follow the same steps in Page Setup. This will ensure that the entire workbook is printed or displayed in the desired format.

Are you tiresome of changing paper size for every individual sheet in an Excel workbook? Find out an easier and efficient way to alter paper size for the complete workbook with the help of this article. You can save precious time, effort and energy with this simple trick.

Changing Paper Size in Excel

Why switch paper size in Excel? You must comprehend this for a full workbook. We’ll look into causes for changing size, and explore solutions. It’s easy!

Changing Paper Size in Excel-Changing Paper Size for a Complete Workbook in Excel,

Image credits: by James Woodhock

Why Change Paper Size

Altering the size of paper in Excel is essential when you want to get a better printout. When sheets don’t fit one page, printing can result in cutting off information. Not only that, but fonts might appear too small, making them barely legible. Changing paper size ensures that the data is both visually appealing and readable.

In addition to customizing paper sizes for easier reading and visually-pleasing printouts, zooming in on Excel documents may enhance accessibility by allowing larger fonts for those with visual impairments.

Did you know that Excel began as a program called Multiplan? It was created initially for CP/M operating systems before being rewritten as an MS-DOS package when Windows came into existence. Before becoming part of Microsoft Office Suite, it underwent several name changes from “Excel” to “Microsoft Office Excel,” then eventually shortened to just “Excel.”

Resize your paper to fit your dreams, or at least your spreadsheet, with these simple steps for changing paper size in Excel.

Changing Paper Size for One Worksheet

Want to tweak the paper size of a worksheet? Check out the ‘Changing Paper Size for a Complete Workbook in Excel’ solution. Two sub-sections are available:

  1. ‘Changing Paper Size in Page Setup’
  2. ‘Previewing the New Paper Size’

These will guide you to customize the print settings of one worksheet as desired.

Changing Paper Size for One Worksheet-Changing Paper Size for a Complete Workbook in Excel,

Image credits: by Harry Washington

Changing Paper Size in Page Setup

To adjust the paper size, modify the page setup settings. There are a few steps that can be followed to make this change effortlessly:

  1. Open the File menu and select Print.
  2. Select Page Setup from under the Print Settings options on the right-hand side of the panel.
  3. Select the Paper Size drop-down menu and choose your preferred paper size.
  4. Click on OK to save your changes.

Apart from changing paper size for a particular worksheet, it’s necessary to adjust it for an entire workbook. Make sure you follow these steps in every sheet of your workbook.

To avoid facing printing troubles later, don’t forget to check any table or chart that might be present in your worksheet.

Take hold of these beneficial tips to change your paper size for utmost efficiency! Get ready to be impressed, because previewing the new paper size is like seeing your ex with a glow-up – it’s still the same thing, but somehow looks better.

Previewing the New Paper Size

When changing the paper size, it is important to preview the new size to ensure consistency. This allows for any necessary adjustments before printing.

Previewing the New Paper Size
Use the print preview option to check if the desired paper size has been selected or not. Check if all necessary content fits within the new dimensions.

It is essential to keep in mind that some elements of a document might get cut off if not aligned with the new page’s margins.

Ensure a successful print job by previewing and adjusting accordingly for your preferred paper size.

Don’t miss out on an opportunity to present a professional and polished document by disregarding this essential step. Take a few extra moments to preview your work, ensuring no details are overlooked.

Prepare to print your entire workbook in a new size, because let’s face it, sometimes size really does matter.

Changing Paper Size for a Complete Workbook

To alter paper size across a workbook with multiple sheets in Excel? Easy! Firstly, select all the sheets you wish to resize. Then, jump into the ‘Page Setup’ section of the software and make the necessary modifications. After this, view the new paper size to check it out!

Changing Paper Size for a Complete Workbook-Changing Paper Size for a Complete Workbook in Excel,

Image credits: by Adam Jones

Select All Worksheets

To apply changes to the paper size of an entire workbook in Excel, you can use a feature called ‘Select All Sheets.’ This will make it easier to modify print settings for each worksheet.

  • Click on one sheet’s tab while holding the ‘Ctrl’ key. Keep doing this with all sheets that you want to select. Another way is right-clicking on any sheet and clicking ‘Select All Sheets.’
  • To select adjacent sheets, click the first sheet and then, while holding the Shift key, select the last sheet.
  • You can also group or ungroup sheets by selecting multiple sheets and right-clicking on them. Then, select ‘Group/Ungroup Sheets.’

Additionally, if you use macros or VBA code in your workbook and change its paper size frequently, you may want to add a module for reusable subroutines to automate the process.

To prevent confusion or errors when changing paper size for a complete workbook in Excel, it is crucial to create a backup of your file before making any changes. This ensures that any accidental modifications won’t cause data loss.

If you’re running a business with multiple employees who need to work with Excel regularly, consider creating guidelines or providing training sessions on how to use this feature effectively. This can lead to more streamlined workflows and consistent results across departments.

Finally, a chance to make your spreadsheet as big or small as your ego.

Changing Paper Size in Page Setup

Page Size Adjustment via Excel’s Page Setup

To change the size of paper in a workbook, you must access the Page Setup option in Excel.

Here are the three simple steps to do so:

  1. Start by clicking on “Page Layout” and then select “Size”.
  2. The drop-down list will present additional options for changing your worksheet’s print size. Pick an appropriate choice from among them pursuant to your objectives.
  3. Select okay to apply changes to your workbook.

It’s important to note that changing page size can have an impact on margins and formatting as well.

In addition, altering the paper size may necessitate making additional adjustments such as scaling or fitting to formatting or content.

There was this one time I needed to submit a report that was too large for regular paper sizing. I discovered this function when I learned how I could adjust my document’s print size without breaking it into numerous parts. In just a few steps, I was able to resize everything seamlessly!

Get ready to preview your new paper size and see just how big (or small) your workbook can get!

Previewing the New Paper Size

To view the preview of your newly set paper size in Excel, follow these steps:

  1. Navigate to the ‘Page Layout’ tab and select ‘Size’ from the ‘Page Setup’ group.
  2. Choose a suitable paper size or custom-set one using Width and Height options.
  3. The preview is shown on-screen for any changes made.
1Navigate to the ‘Page Layout’ tab
2Select ‘Size’ option
3Choose a suitable paper size or custom-set one
4Preview will be seen

It is worth noting that any change in paper size after entering data may affect the overall layout and formatting of your workbook. Be cautious of this fact while making changes.

When finalizing a document, it is imperative to choose a compatible page size for printing documents accurately. This feature enables users to preview their hard-copy before printing, reducing chances of mistakes to the minimum.

Ready to solve problems faster than Batman in a utility belt? Let’s dive into Troubleshooting for Changing Paper Size in Excel.


Troubleshooting paper size issues in Excel? Adjust margins! That’ll make sure the workbook fits neatly on the page. Then, check your printer settings to make sure it’s set up properly for printing. Done!

Troubleshooting-Changing Paper Size for a Complete Workbook in Excel,

Image credits: by James Duncun

Adjusting Margins

Adjusting the Workbook’s Print Area

To adjust the print area for a complete workbook, one may need to adjust margins for optimizing data fit on the page. Follow these simple steps to adjust margins in Excel:

  1. Select the ‘Page Layout’ tab and click on ‘Margins’.
  2. Select ‘Custom Margins’, and then click on ‘Margins’ tab.
  3. Increase or decrease margin values to adjust dimensions of the print area.
  4. Choose from ‘Portrait’ or ‘Landscape Orientation’. This changes document alignment.
  5. Then, click on OK to confirm.

It is essential to maintain uniform adjustments across all pages of the workbook while customizing margins. Moreover, users can also set top, bottom, left, and right headers and footers for better clarity of information.

The above stepwise guide focuses on adjusting margins in Excel but does not affect other measurements like row height or column width. So make sure that you can customize those measures too if required.

As an additional tip, it is advisable to preview documents before printing by using Page Break Preview or Print Preview options provided by Excel. These previews offer enough insight into how data appears once printed for better optimization.

Printing problems? More like printer problems. Am I right?

Checking Printer Settings

To effectively troubleshoot and change paper size for your entire workbook in Excel, it is crucial to analyze your printer settings first.

Follow these Steps to analyze the Printer Settings:

  1. Navigate to the “Print” dialog box in Excel.
  2. Click on “Printer Properties” or “Printer Settings.”
  3. Check if the correct printer is selected
  4. Verify that the paper size displayed matches the actual paper size.
  5. Ensure that the orientation of your document matches the printer’s default settings.
  6. Click “OK” after you have made all necessary changes.

In addition to checking your printer settings, inspecting each worksheet, making individual corrections may be necessary.

Do not risk losing time and effort by neglecting this critical step. Check your printer settings carefully before printing to ensure proper formatting and avoid costly mistakes.

It can be frustrating to encounter printing issues after investing significant effort in creating a workbook. Take a few extra minutes now to verify your printer settings and avoid unnecessary delays later on.

Five Facts About Changing Paper Size for a Complete Workbook in Excel:

  • ✅ Excel offers a variety of paper sizes to choose from when printing a workbook. (Source: Microsoft)
  • ✅ The default paper size in Excel is 8.5 x 11 inches (US Letter). (Source: Excel Easy)
  • ✅ To change the paper size of a workbook in Excel, go to the Page Layout tab and select the desired size from the Size dropdown menu. (Source: Techwalla)
  • ✅ Excel also allows users to customize the page size by selecting “More Paper Sizes” at the bottom of the Size dropdown menu. (Source: Excel Campus)
  • ✅ Changing the paper size can affect the layout and formatting of the workbook, so it’s important to preview the changes before printing. (Source: Exceljet)

FAQs about Changing Paper Size For A Complete Workbook In Excel

What is the process for changing paper size for a complete workbook in Excel?

The process for changing paper size for a complete workbook in Excel involves a few simple steps. First, you need to select the Page Layout tab on the Ribbon. Then, look for the Size option and select the size you want. If the size you want is not available, select More Page Sizes to create a custom page size.

Can I change the paper size for just one worksheet in the workbook?

Yes, you can change the paper size for just one worksheet in the workbook. To do so, select the worksheet and follow the same process as you would for a complete workbook, but select the option to only apply the paper size to the selected worksheet.

How do I know what paper size to choose?

The paper size you choose will depend on what you plan to do with the workbook. If you plan to print the workbook, you should choose a size that is compatible with your printer. If you plan to share the workbook electronically, you may want to consider a more common size like A4 or Letter size.

What if the paper size I need is not available in the list of preset sizes?

If the paper size you need is not available in the list of preset sizes, you can create a custom page size by selecting the More Page Sizes option. Here, you can enter the dimensions you need for your page size.

Will changing the paper size affect my formatting?

Changing the paper size may affect your formatting if your worksheet contains objects like charts or images that are sized to fit the original paper size. You may need to adjust the size of these objects to ensure they fit within the new paper size.

What should I do before printing my workbook after changing the paper size?

Before printing your workbook after changing the paper size, you should preview the printout to ensure that everything looks as you expect it to. You should also check that all of your page breaks are in the correct place and that any objects like charts or images are sized correctly for the new paper size.

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