Published on
Written by Jacky Chou

Clearing The Print Area In Excel

Key Takeaway:

  • The Print Area in Excel allows users to select specific cells to print, limiting the amount of unnecessary information on the page and saving paper.
  • To clear the Print Area in Excel, select the desired cells in the worksheet and navigate to the Page Layout tab. From there, find the Print Area and click on Clear Print Area.
  • Clearing the Print Area in Excel can help prevent accidentally printing unwanted or confidential information and promote more efficient printing practices.

Have you ever been frustrated with struggling to print a document from Excel? Don’t stress! This article will show you how to quickly and easily clear the print area and get the result you want. You will be printing with ease in no time.

Clearing the Print Area in Excel

Clearing the Print Area in Excel ensures only the selected range is printed, reducing wasted paper and ink. To do so, follow these 6 easy steps:

  1. Open the worksheet in Excel.
  2. Click on “Page Layout” and select “Print Area”.
  3. Choose “Clear Print Area” to remove previously selected range.
  4. Alternatively, select “Set Print Area” to establish a new print range.
  5. Repeat the process for each worksheet as required.
  6. Save changes before exiting the sheet.

Additionally, it’s important to note that Clearing the Undo Stack in a Macro in Excel can also optimize the performance of the sheet by freeing up memory previously allocated to undo actions.

Clearing the Print Area in Excel-Clearing the Print Area in Excel,

Image credits: chouprojects.com by David Washington

What is the Print Area in Excel

In Excel, the Print Area refers to the specific range of cells that will be printed. It allows users to isolate specific data for printing, rather than printing the entire sheet. One can set the Print Area by selecting the desired range of cells and clicking on ‘Print Area’ in the Page Layout tab.

It is crucial to note that changing the worksheet’s content does not automatically update the Print Area, which can result in unwanted and irrelevant data being printed.

To ensure that the Print Area reflects only relevant and updated data, one can clear the Print Area. This can be done by clicking on ‘Clear Print Area’ in the ‘Page Layout’ tab or by selecting the Print Area and pressing the ‘Delete’ key.

It is essential to maintain a clear Print Area to avoid wasting ink and paper while printing only relevant data. Regularly clearing the Print Area also ensures that it reflects the most updated and accurate information. Failing to clear the Print Area may lead to a cluttered and confusing printout, reducing its effectiveness and possibly even leading to misinterpretation of data. Incorporating the tip of clearing the Undo Stack in a Macro in Excel can enhance productivity further.

What is the Print Area in Excel-Clearing the Print Area in Excel,

Image credits: chouprojects.com by David Washington

How to Clear the Print Area in Excel

In Microsoft Excel, there is a need to clear the print area when the user wants to stop printing certain cells. To perform this action, follow the steps below.

  1. Open the Excel workbook and navigate to the worksheet with the print area.
  2. Click “Page Layout” on the ribbon menu and then click “Print Area.”
  3. Select “Clear Print Area” to remove the current print area.
  4. To ensure the previous print area does not affect future prints, click “File,” then “Options,” then “Advanced,” and then scroll down to the “Display options for this worksheet” section. Uncheck “Show Print Area” and click “OK.”
  5. The print area is now cleared.

It is important to note that clearing the print area does not delete any data. It only removes the specific cells from being printed.

Interestingly, clearing the undo stack in a macro in Excel is also possible. This can be achieved by adding code to the macro to clear the undo stack before executing a significant update. This helps ensure that the macro performs flawlessly without any hiccups.

How to Clear the Print Area in Excel-Clearing the Print Area in Excel,

Image credits: chouprojects.com by David Washington

Benefits of Clearing the Print Area in Excel

In Excel, the advantages of clearing the print area are many. Here’s how:

  • Cleaning up space in the print area makes room for important data.
  • Reducing the clutter can enhance visibility and readability.
  • Clearing unnecessary cells may reduce printing time.
  • Eliminating unused cells can help boost performance and reduce file size.
  • Clearing the print area before printing prevents accidental printing of extraneous data.

One additional benefit is that Clearing the Undo Stack in a Macro in Excel can help reduce lag time for larger workbooks. Make sure to constantly clear the print area to keep things running smoothly.

Pro Tip: Use shortcut key Ctrl + Shift + * to automatically select the print area.

Benefits of Clearing the Print Area in Excel-Clearing the Print Area in Excel,

Image credits: chouprojects.com by Harry Duncun

Five Facts About Clearing the Print Area in Excel:

  • ✅ ‘Clear Print Area’ is a feature in Microsoft Excel that allows users to remove a pre-selected range of cells from the printout. (Source: Microsoft Support)
  • ✅ Clearing the print area can help save ink or paper when printing only desired data. (Source: Excel Easy)
  • ✅ Users can clear the print area by selecting ‘Page Setup’ from the ‘Page Layout’ tab and clicking the ‘Clear Print Area’ button. (Source: Excel Campus)
  • ✅ If the print area is not cleared before printing, the data outside the print area will also be printed, possibly resulting in unnecessary pages or ink wastage. (Source: Excel Jet)
  • ✅ Clearing the print area does not delete any data from the worksheet, it only affects the printout. (Source: Contextures Blog)

FAQs about Clearing The Print Area In Excel

What is ‘Clearing the Print Area in Excel’?

‘Clearing the Print Area in Excel’ is the process of removing any set print area in an Excel document. When a print area is set in Excel, only the cells within that area will be printed. By clearing the print area, the entire worksheet can be printed.

How do I clear the print area in Excel?

You can clear the print area in Excel by opening the ‘Page Setup’ dialog box and selecting the ‘Clear Print Area’ option. To do this, go to the ‘Page Layout’ tab, click on the ‘Page Setup’ dialog box launcher, and then select the ‘Clear Print Area’ option.

What are the keyboard shortcuts to clear the print area in Excel?

The keyboard shortcut to clear the print area in Excel is ‘Ctrl+Shift+P’. To do this, select the cell or range of cells you want to clear the print area for, press ‘Ctrl+Shift+P’, and then select the ‘Clear Print Area’ option.

What happens when I clear the print area in Excel?

When you clear the print area in Excel, any set print area will be removed, allowing you to print the entire worksheet. If no print area is set, clearing the print area will have no effect on the document.

Can I undo clearing the print area in Excel?

Yes, you can undo clearing the print area in Excel by pressing ‘Ctrl+Z’ or clicking the ‘Undo’ button in the ‘Quick Access Toolbar’.

Why is clearing the print area important in Excel?

Clearing the print area in Excel is important because it allows you to print the entire worksheet, not just the cells within the set print area. This can be helpful when you want to review or share the full document with others.

Related Articles

Incrementing References By Multiples When Copying Formulas In Excel

Key Takeaways: There are two types of references in Excel ...

Inserting A Row Or Column In Excel

Key Takeaway: Inserting a row in Excel is easy: Select ...

Inserting And Deleting Rows In A Protected Worksheet In Excel

Key Takeaway: Inserting and deleting rows in a protected worksheet ...

Leave a Comment