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Written by Jacky Chou

How To Combine Columns In Excel

Key Takeaway:

  • The CONCATENATE function is one way to combine columns in Excel. By selecting the cells to be combined and typing the formula, multiple columns can be merged into one. Nesting the CONCATENATE function within another function, such as IF or SUM, can further manipulate the data.
  • The “&” operator is another method for combining columns in Excel. By simply typing the “&” symbol between the cell ranges or references, the data from the selected columns can be joined together. This method may be easier to use and remember than CONCATENATE.
  • The TEXTJOIN function is a newer function available in Excel that allows for more advanced combining of columns. It allows for the use of a delimiter, or separator, between the values being merged. This can be useful for adding commas, spaces, or other characters between the data.

Struggling to merge data in Excel? You’re not alone! Get the help you need with our simple guide to combining columns in Excel – and start organizing your data like a pro!

Combining columns using the CONCATENATE function

Combining columns in Excel is a useful way to merge data and improve organization. Here’s how to use the CONCATENATE function to combine columns seamlessly:

  1. Select an empty cell where you want to place the combined data.
  2. Type the CONCATENATE formula: =CONCATENATE(CellContainingFirstWord, CellContainingSecondWord)
  3. Press Enter to display the merged data.

To combine first and last names specifically, type the formula: =CONCATENATE(FirstCell, ” “, LastCell).

Remember to format the cell to maintain consistency in your Excel sheet. For example, use the “General” format to prevent losing zero values and leading zeros.

For best results, ensure that the cells you’re combining contain data of the same type. Merging incompatible data types, like text and dates, can lead to unexpected errors.

Combining columns using the CONCATENATE function-How to Combine Columns in Excel,

Image credits: chouprojects.com by Yuval Arnold

Combining columns using the “&” operator

Combining columns in Excel using the “&” operator is a quick and simple way to merge data from different columns into one. By using this operator, you can easily concatenate text strings from multiple cells into a single cell.

To understand how to combine columns using the “&” operator, let’s create a table with columns for first name and last name. In the first column, list out the first names, and in the second column, list out the last names. Then, in a third column, use the “&” operator to combine the first and last names.

For example, if the first column has “John” and the second column has “Doe,” the third column would be “=A1&”” “”&B1,” which would result in “John Doe” in the third column.

It’s important to note that when combining columns using the “&” operator, you should always include a space or any other delimiter between the two cells, as the operator simply concatenates the values from both cells without any additional formatting.

A former colleague of mine used this technique to merge employee information from multiple Excel spreadsheets. By using the “&” operator, she was able to quickly combine employee names, email addresses, and phone numbers from different sources into a single sheet, making it easier to manage and analyze the data.

Combining columns using the "&" operator-How to Combine Columns in Excel,

Image credits: chouprojects.com by Harry Jones

Combining columns using the TEXTJOIN function

Combining columns in Excel using the TEXTJOIN function is a powerful feature that allows you to merge data from different columns into one.

To use the TEXTJOIN function in Excel, follow these simple steps:

  1. Select the cell where you want to combine the columns.
  2. Type =TEXTJOIN("",TRUE,A1:B1), replacing A1:B1 with the range of cells you want to merge.
  3. Press Enter and voila! Your columns are now combined into one cell.

It’s worth noting that the first argument in the TEXTJOIN function is the delimiter. This is the character that separates the data in the merged cells. In our example, we used an empty string to combine the cells without any separator.

If you’re a power user looking to combine more than two columns, you can use the TEXTJOIN function in an array formula to merge multiple columns at once.

By combining first and last name in Excel, you can save time and effort with this handy feature. When combining columns, make sure the data is lined up correctly, and the formatting is consistent across the selected cells.

Combining columns using the TEXTJOIN function-How to Combine Columns in Excel,

Image credits: chouprojects.com by Harry Arnold

Some Facts About How to Combine Columns in Excel:

  • ✅ Combining columns in Excel can be done using the “&” symbol or the CONCATENATE function. (Source: Excel Easy)
  • ✅ Combining data from different columns can be useful for creating charts, pivot tables, and other data analysis tasks. (Source: Microsoft Support)
  • ✅ Excel provides several data manipulation tools that can be used to combine data, such as Flash Fill and Power Query. (Source: TechRepublic)
  • ✅ Mistakes can occur when combining columns, such as losing data and impacting formulas, so it’s important to be cautious and double-check your work. (Source: ThoughtCo)
  • ✅ Combining columns in Excel can save time and effort when working with large datasets. (Source: Business News Daily)

FAQs about How To Combine Columns In Excel

How do I combine columns in Excel?

To combine columns in Excel, you can use the CONCATENATE or the “&” function. Simply select the cells you want to combine, type in the formula and hit enter. You can also use the “Merge & Center” feature in the Alignment section of the Home tab. This will merge the selected cells into one.

How can I combine columns and keep the original data separate?

If you want to combine columns but still keep the original data separate, you can use the CONCATENATE function with a delimiter. Simply add the delimiter, such as a comma or space, in between the cell references in the formula. This will separate the data in the combined column.

How do I combine columns but only include certain cells?

If you want to combine columns but only include certain cells, you can use the CONCATENATE function with an IF statement. In the IF statement, specify the conditions for including cells. If conditions are met, include the cell reference in the CONCATENATE function. If not, leave it out. This will allow you to combine specific cells in a column.

Can I combine columns with different data types?

Yes, you can combine columns with different data types using the CONCATENATE function. However, it’s important to format the cell before combining to ensure the data types are compatible. For example, if you want to combine a text column and a number column, format the number column as text before combining.

How do I combine columns from different worksheets in Excel?

To combine columns from different worksheets in Excel, you can use the VLOOKUP function. Simply specify the lookup value, table array, column index number, and range lookup in the formula. This will allow you to look up data from one worksheet and combine it with data from another worksheet.

Can I undo a combine columns action in Excel?

Yes, you can undo a combine columns action in Excel by using the “Undo” button or by hitting CTRL + Z on your keyboard. If you have saved your file, you can also go back to a previous version or restore a backup copy.

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