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Written by Jacky Chou

The Top 10 Keyboard Shortcuts For Commenting In Excel

Key Takeaway:

  • Keyboard shortcuts for commenting in Excel can significantly speed up the process of adding and editing comments in your spreadsheets, making you more efficient and productive.
  • The top 10 keyboard shortcuts for commenting in Excel include adding a comment, editing a comment, navigating between comments, deleting a comment, showing/hiding comments, copying a comment to an adjacent cell, moving a comment to another cell, changing the comment format, resizing a comment box, and inserting a hyperlink in a comment box.
  • By learning these shortcuts and incorporating them into your Excel workflow, you can save valuable time and streamline your commenting process, ultimately improving your overall productivity and efficiency.

Are you tired of wasting time working with long and complex data sets, comment after comment? If so, you’ve come to the right place. Discover the top 10 quick keyboard shortcuts to help you efficiently comment in Excel.

Top 10 Keyboard Shortcuts for Commenting in Excel

Ten keyboard shortcuts for commenting in Excel? Master them! This guide will help. It’s divided into sections for each shortcut. Add, edit, navigate, delete, show/hide, copy, move, change format, resize, insert a hyperlink… all with the tap of a few keys!

Top 10 Keyboard Shortcuts for Commenting in Excel-The Top 10 Keyboard Shortcuts for Commenting in Excel,

Image credits: by James Duncun

Shortcut for Adding a Comment

To quickly add a comment in Excel, use the efficacious keyboard shortcut function. Using this feature, one can easily insert comments in cells without the need for clicking on menus or icons.

Here is a six-step guide on how to use the ‘Shortcut for Adding a Comment’:

  1. Click on the cell in which you want to add your comment.
  2. Hold down the Shift key and press the F2 key simultaneously.
  3. Type your comment in the textbox that appears next.
  4. Hit Enter or Esc keys to save it or cancel it, respectively.
  5. To move between cells with already-added comments, use Shift+F2.
  6. To delete an existing comment, select it first and press Delete.

Notably, it’s important to remember that there should be no active cell editing while making these shortcut keys.

A helpful tip while adding comments would be to focus on necessary information needed for someone else trying to understand your work as identical information may not be self-explanatory.

Use these guidelines efficiently and take less time explaining formulas if you’re collaborating with colleagues.

Edit comments like a pro without breaking a sweat – excel with the top shortcut for commenting in Excel!

Shortcut for Editing a Comment

When it comes to editing a comment in Excel, there’s a quick and easy way to do so.

Here’s a 3-step guide to using the shortcut for editing a comment:

  1. Hover the mouse over the cell containing the comment you want to edit.
  2. Press Shift + F2 on your keyboard.
  3. A text box will appear, allowing you to make changes to the comment. Once you’re done, press Esc or click away from the box to exit editing mode.

It’s that simple!

One thing to keep in mind is that this shortcut only works if there is already a comment in the cell. If there isn’t one yet, use another shortcut (such as Ctrl + Shift + N) or insert a comment manually before using this method.

If you frequently work with comments in Excel, this shortcut can save you a lot of time and effort. By quickly opening up an editing window without needing extra clicks or mouse movements, you can focus on making changes and moving on to other tasks more quickly.

Navigate through Excel comments like a boss with this shortcut, because scrolling through endless comments is so 2010.

Shortcut for Navigating Between Comments

Navigating between comments in Excel can be a hassle if you’re not familiar with the right shortcuts. To make things easier, here’s a quick guide on how to navigate between comments seamlessly:

  1. Press Shift + F2.
  2. Use the arrow keys to move through the comments.
  3. Type in your response when you reach the comment you want to edit or view.
  4. Repeat the process for other comments and press Esc to stop editing.

When navigating between comments, remember that Excel highlights each cell with a comment. Additionally, if several cells have comments within them, pressing Shift + F2 will take you directly to the first one.

It’s essential to stay organized when working with Excel spreadsheets that contain numerous comments. Setting aside time at regular intervals is beneficial for reviewing and updating your work.

A few years ago, my colleague was struggling with navigating their way through an Excel sheet filled with over 1,000+ cells containing multiple comments. Instead of scrolling laboriously or clicking through every cell manually, they learned this shortcut and saw a significant improvement in their productivity.

Delete comments faster than a toddler with a crayon – the shortcut you didn’t know you needed.

Shortcut for Deleting a Comment

To efficiently remove comments from an Excel sheet, you need to know the optimal keyboard shortcut. This will save you a lot of time rather than wasting it searching for the delete option manually.

Here is a 3-Step Guide to deleting comments:

  1. Select the comment(s) you want to delete by clicking on them once with your pointer.
  2. Type Shift + F10 on your keyboard or use the application key (right-click key) and then press D to bring up the Delete Comment option.
  3. Lastly, hit Enter or click on ‘Delete Comment’ in order to erase your unwanted comments.

It’s important to note that these steps can only be executed when you’re working in cell editing mode.

It’s crucial not to miss out on such convenient instructions when it comes to increasing productivity and ensuring efficiency while working in Excel! So, follow these quick and straightforward steps and make sure never again waste any additional time getting rid of unwanted comments manually!

Unleash the power of ninja stealth with this keyboard shortcut for showing and hiding comments in Excel.

Shortcut for Showing/ Hiding Comments

To quickly display or conceal comments in Excel, there is a keyboard shortcut that can be used. This feature can significantly improve productivity by simplifying visibility and access.

Here’s a 5-step guide on how to use the Shortcut for Comment Visibility:

  1. 1. Highlight the cell with a comment you want to show or hide.
  2. Then, hit Shift + F2. (This is the default key for edit mode and comment visibility.)
  3. To exit edit mode, hit the Esc key.
  4. Show all comments when reviewing a worksheet by hitting Ctrl + Shift + O.
  5. To close all comments after you’ve finished reviewing them, use Ctrl + Shift + C.

In addition to these steps, it’s worth noting that using this shortcut can help streamline one’s workflow when dealing with substantial amounts of data.

To improve productivity while working with Excel worksheets containing numerous comments and large datasets, try turning off automatic saving as it slows down the program. Rather than doing everything at once, make regular saves and avoid tasks that need frequent adjacent scrolling.

These suggestions will undoubtedly help those who regularly work with Excel sheets featuring vast amounts of data and may need to frequently modify information contained therein.

Why leave a comment in only one cell when you can copy and paste it to the entire neighborhood?

Shortcut for Copying a Comment to an Adjacent Cell

To quickly copy a comment from one cell to another in Excel, use this keyboard shortcut:

  1. First, select the cell with the comment you want to copy
  2. Press Ctrl+C to copy that cell
  3. Then select the cell where you want to paste the copied comment and press Shift+F2

This will open up the Edit Comment box, and the copied comment will automatically be pasted.

For even faster copying, hold down both Ctrl and Shift while pressing F2.

Don’t miss out on this time-saving shortcut for copying comments in Excel! Finally, a shortcut for moving comments – because your passive aggression deserves to be shared with the whole spreadsheet.

Shortcut for Moving a Comment to another Cell

When it comes to Excel, moving a comment to another cell is a crucial task that needs to be done with ease and efficiency. Thankfully, there is a convenient shortcut available that makes this process simple and straightforward.

Here’s a 3-step guide to using the Shortcut for Moving a Comment to another Cell effectively in Excel:

  1. Select the cell containing the comment you want to move.
  2. Press Shift + F2 on your keyboard.
  3. Select the destination cell where you want to move the comment, and click Enter.

With these three easy steps, you’ll be able to move your comments smoothly without any hassle.

It’s worth noting that this shortcut isn’t just limited to moving a single comment. You can use it for multiple comments across different cells too!

Make sure you don’t miss out on mastering this shortcut- it could save you valuable time and effort!

Going beyond basic commenting, because sometimes your snarky remarks need a touch of pizzazz.

Shortcut for Changing the Comment Format

To modify or reformat comments, Excel provides a shortcut key combination that saves the user’s time and effort.

  1. Begin by selecting the cell containing the comment.
  2. Next, press Shift+F10 to open a context menu.
  3. Last but not least, choose Format Comment and utilize any of the formatting options available before clicking OK.

It is an efficient way of quickly reformatting comments without having to go through several menus.

Interestingly, apart from changing comment formats, Excel allows users to change comment shapes and resize them accordingly while still typing in content.

According to TechTarget, adding hyperlinks to Excel comments can save valuable time while working on large spreadsheet projects.

Why waste time manually resizing comment boxes when you can shortcut your way to perfection?

Shortcut for Resizing a Comment Box

Resizing a comment box is essential when you need to display lengthy comments in a relatively small space. In Excel, resizing the comment box can be done using shortcuts that can help save time and increase productivity.

Here is a 3-step guide on how to resize a comment box using shortcuts:

  1. Select the cell containing the comment box.
  2. Press Shift + F2 to open the Edit Comment dialog box.
  3. To change the size of the comment box, press Alt + O followed by S for Size. Then use the arrow keys to adjust the size as required.

Apart from this, there are many other keyboard shortcuts for commenting in Excel that can help simplify your work and expedite productivity.

When resizing a comment box, you must ensure that it does not overlap with any adjacent cells or objects. You can also format your comments and add formatting such as bold, italic or underlined text to enhance their readability.

In addition to these tips, you can try customizing your keyboard shortcuts according to your needs. Customized shortcuts can greatly improve efficiency by providing quick access to commonly used commands.

Shortcut for Inserting a Hyperlink in a Comment Box.

To add a link to your comment box, here’s what you can do:

  1. 1. select the cell with the content that you want to hyperlink.
  2. Next, type “Alt + H + O + I” (without quotes) on your keyboard; this will open the “Insert Hyperlink” dialog box.
  3. In the dialog box, enter the URL of the site you want to hyperlink; make sure it starts with ‘http://‘ or ‘https://‘.
  4. You may also select a file from your PC by clicking ‘Browse File‘ option located at the bottom right corner of the dialog box.
  5. After selecting your desired configuration in ‘Link to:‘ section, click OK.
  6. The hyperlink is now linked to your selected cell and appears in the comment box as well.

While inserting hyperlinks in comment boxes is simple, not many people are aware of it. Boost your productivity by using this shortcut today!

In addition to being a useful feature, adding hyperlinks can help you quickly share information with colleagues or team members. Don’t miss out on this helpful tip.

Some Facts About The Top 10 Keyboard Shortcuts for Commenting in Excel:

  • ✅ Keyboard shortcuts can save valuable time when commenting in Excel. (Source: Excel Campus)
  • ✅ The shortcut to add a new comment in Excel is Shift + F2. (Source: Lifewire)
  • ✅ To navigate between comments in Excel, use the Ctrl + Shift + End key combination. (Source: Exceljet)
  • ✅ You can delete a comment in Excel using the shortcut Shift + Delete. (Source: WizApps)
  • ✅ Use the shortcut Ctrl + A to select all the comments in an Excel workbook. (Source: TrumpExcel)

FAQs about The Top 10 Keyboard Shortcuts For Commenting In Excel

What are the top 10 keyboard shortcuts for commenting in Excel?

The top 10 keyboard shortcuts for commenting in Excel are as follows:

  • Insert comment: SHIFT+F2
  • Edit comment: SHIFT+F2 (while comment is selected)
  • Move to next comment: SHIFT+F2 then F2 (while comment is selected)
  • Delete comment: SHIFT+F10 then D (while comment is selected)
  • Show/Hide comment: SHIFT+F10 then H (while comment is selected)
  • Show comment menu: SHIFT+F10 (while comment is selected)
  • Scroll through comments: SHIFT+F10 then use arrow keys (while comment is selected)
  • Select comment and text: SHIFT+F10 then S (while comment is selected)
  • Copy comment: CTRL+C (while comment is selected)
  • Paste comment: CTRL+V (while cell is selected)

Can I customize these keyboard shortcuts?

Yes, you can customize any keyboard shortcut in Excel. Simply go to File > Options > Customize Ribbon > Keyboard Shortcuts and select the command you wish to customize. Then, assign the desired keyboard shortcut and hit OK.

Why are keyboard shortcuts for commenting important in Excel?

Keyboard shortcuts for commenting can save a lot of time and effort when working with large Excel spreadsheets that require a lot of commenting. By using these shortcuts, you can quickly insert, edit, delete, and navigate through comments without having to use your mouse.

What if I forget a keyboard shortcut for commenting in Excel?

If you forget a keyboard shortcut for commenting in Excel, you can always access the shortcut key tips by pressing the ALT key. This will show you the keyboard shortcuts for all commands available in the Ribbon, including commenting commands.

How can I remember these keyboard shortcuts for commenting in Excel?

You can remember keyboard shortcuts for commenting in Excel by practicing them regularly and using them often in your work. You can also create a cheat sheet of the most important shortcuts and keep it handy for quick reference.

Can I use these keyboard shortcuts in other Microsoft Office applications?

Some of these keyboard shortcuts may work in other Microsoft Office applications, such as Word and PowerPoint. However, it’s best to check the keyboard shortcut list for each application as they may differ slightly in each program.

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