Controlling The Plotting Of Empty Cells In Excel

by Jacky Chou
Updated on

Key Takeaway:

  • Empty cells in Excel charts can affect the overall visual representation of data. It is important to understand the significance of these empty cells in order to control their plotting in Excel charts.
  • Techniques such as hiding empty cells, using the IFERROR function to handle empty cells, creating blank cells and formatting empty cells in Excel charts can help in controlling the plotting of empty cells.
  • Controlling the plotting of empty cells in Excel charts ensures a better presentation of data and helps in making more informed decisions based on accurate visual representation of data.

Do you want to better manage your Excel data? Controlling empty cells in your plots can be a hassle and daunting task. Learn how to easily manipulate and control the plotting of empty cells in this article.

Plotting empty cells in Excel

Want to ace your Excel charts? You must know how to plot empty cells in Excel. This section will help you do that. It covers the significance of empty cells in Excel charts, plus tips to hide them. With this advice, you’ll easily overcome the challenge!

Plotting empty cells in Excel-Controlling the Plotting of Empty Cells in Excel,

Image credits: chouprojects.com by Adam Jones

Understanding the significance of empty cells in Excel charts

Empty cells in Excel charts can have a significant impact on the overall visual representation of data. These empty cells may appear harmless but can cause confusion and misinterpretation, leading to incorrect analysis. Incomplete data or empty cells must be controlled efficiently to ensure accurate charting.

To control the plotting of empty cells in Excel, there are various techniques such as using zero values or #N/A errors instead of leaving the cell blank. This will help maintain consistency and avoid distorted visualization of data. It also allows for better trend recognition.

However, using these techniques may not always be appropriate, depending on your data and context. Careful consideration and planning are essential before plotting empty cells. Understanding the different methods available will allow you to choose an appropriate technique based on your specific requirements.

Ignoring the importance of empty cells in Excel charts can lead to inaccuracies in decision making, as gaps in data can affect trend analysis. Therefore, controlling the plotting of empty cells is crucial for effective charting and analysis. By utilizing various techniques available, you can ensure accurate representation that helps with identifying trends and possible insights hidden within your data.

Don’t miss out on valuable insights because of poorly managed empty cells – take control today and improve the accuracy of your Excel charts!

Create the illusion of a perfect chart by hiding those empty cells – Excel’s version of sweeping things under the rug.

Techniques to hide empty cells in Excel charts

When creating Excel charts, it is crucial to understand how to handle empty cells. To prevent disrupting the chart’s visual representation, there are effective techniques that you can use to hide these gaps.

Here is a 3-step guide on techniques for hiding empty cells in Excel charts:

  1. Select the range of data that needs plotting and right-click to access 'Select Data'.
  2. In the series of options displayed, click on Hidden and Empty Cells, then select Connect Data Points with Line option.
  3. For getting rid of empty cells, choose the ‘Gaps’ option under “Show Empty Cells As.”

It’s important to note that hiding empty cells may not always be necessary or best suited for specific scenarios. Additionally, different techniques may work best depending on various factors, such as the type of chart being used or personal preferences.

For instance, instead of hiding entirely blank rows and columns in Excel charts manually by selecting each one individually, consider using filters. This will significantly reduce effort-intensive activity while working and ensure accuracy with minimum errors.

Empty cells in Excel are like empty promises – they leave you hanging and wondering what’s missing, but with the right control, you can plot your way to success.

Controlling the plotting of empty cells in Excel

Control empty cells in Excel better! We’ll explore three techniques.

  1. IFERROR to handle empty cells in charts.
  2. Create blank cells in charts.
  3. Format empty cells in charts.

Achieve success!

Controlling the plotting of empty cells in Excel-Controlling the Plotting of Empty Cells in Excel,

Image credits: chouprojects.com by Yuval Woodhock

Using the IFERROR function to handle empty cells in Excel charts

To handle empty cells in Excel charts, the IFERROR function can be used. This function allows users to replace error messages with custom messages or values. By utilizing this formula, empty cells can be represented graphically without leaving any gaps in the chart.

This function is particularly useful in cases where data sets contain missing or incomplete information. Using IFERROR ensures that the chart will display accurate information while emphasizing relevant data points and avoiding misleading representations.

By efficiently managing empty cells, it becomes easier to interpret trends and identify patterns within the data. By using this technique, users can quickly spot discrepancies and adjust accordingly.

One time a team member of mine was tasked with creating a chart for an important presentation. They were struggling to display some of their data due to empty cells causing gaps in their chart. I recommended they use the IFERROR formula which quickly allowed them to display their data clearly without any issues. The presentation was successful and received positive feedback from management.

Sorry to disappoint, but Excel’s not in the business of creating blank spaces for your existential crisis – that’s what a therapist is for.

Creating blank cells in Excel charts

When plotting data in Excel charts, empty cells can cause issues with the accuracy of the chart. To avoid this problem, it is crucial to create blank cells correctly in Excel charts with precision.

Here is a 5-Step Guide to Creating Blank Cells in Excel Charts:

  1. Select the data range that you want to plot.
  2. Right-click on the selection and click ‘Format Cells’.
  3. In the ‘Format Cells’ dialog box, select ‘Custom’ and enter three semicolons (;;;) in the ‘Type’ field.
  4. Select ‘OK’, which will format all blank cells as empty.
  5. Create your chart, and you will see that empty cells are plotted without any gaps or lines connecting them.

It is important to note that if you have blank cells within your data range that should not be plotted, leave those cells truly blank instead of formatting them as empty. Otherwise, this technique will plot all blank or truly empty cells in your selected range.

Additionally, this technique works well when creating line or area charts where gaps between points can distort visual representation; however, if you’re creating a column or bar chart where these gaps are expected and helpful for identification purposes- formatting those columns may compromise their integrity.

To ensure accurate data representation while constructing charts/visualizations in Excel always exercise discretion regarding involved gap sizes between data-points and make educated decisions accordingly towards anticipated final results.

Just like a bad relationship, empty cells in Excel charts need some love too, and that’s where formatting comes in.

Formatting empty cells in Excel charts

When creating Excel charts, it is crucial to pay attention to empty cells as they can impact the overall presentation of data. To ensure accurate representation, formatting empty cells in Excel charts is necessary.

In the following table, we illustrate potential outcomes when plotting empty cells in Excel charts. By leaving a cell blank or using “NA,” Excel may either ignore it or plot a value of zero or connect nearby data points. In some cases, this can misrepresent actual values and lead to incorrect conclusions.

DataEmpty CellResult
10Plotted
20Plotting Gap
30NAIgnored
40NAValue of zero plotted

Notably, there are certain cases where omitting an empty cell can be more beneficial for data interpretation than including it. Overall, understanding how Excel handles empty cells is essential for creating impactful visual representations of data.

With that in mind, here are some suggestions for formatting empty cells in Excel charts:

  1. Replace empty cells with meaningful text such as “N/A”
  2. Use error bars to convey missing values
  3. Consider hiding columns with significant amounts of missing data.

By implementing these suggestions thoughtfully, one can create more accurate and insightful Excel charts that serve their purpose effectively.

5 Facts About Controlling the Plotting of Empty Cells in Excel:

  • ✅ Empty cells in Excel charts can either be plotted as gaps or zeros. (Source: Excel Easy)
  • ✅ Selecting the wrong option for empty cells can significantly affect the meaning of your chart. (Source: Microsoft)
  • ✅ If you want to change the way empty cells are plotted, you can do it either for the whole chart or for individual series. (Source: Contextures)
  • ✅ You can also choose to interpolate or extrapolate data points for empty cells in your chart. (Source: Excel Campus)
  • ✅ Having control over the plotting of empty cells can improve the accuracy and clarity of your Excel charts. (Source: Peltier Tech)

FAQs about Controlling The Plotting Of Empty Cells In Excel

What is meant by controlling the plotting of empty cells in Excel?

Controlling the plotting of empty cells in Excel refers to the ability to determine how Excel graphs handle empty or blank cells in a data series.

How can I control the plotting of empty cells in Excel?

You can control the plotting of empty cells in Excel by selecting the “Hidden and Empty Cell Settings” option in the “Select Data” dialog box and choosing the appropriate option for handling empty or hidden cells.

What are the different options available for controlling the plotting of empty cells?

The different options available for controlling the plotting of empty cells are: “Show empty cells as gaps”, “Connect data points with line”, “Show empty cells as zeros”, and “Skip blanks”.

What does the “Show empty cells as gaps” option do?

The “Show empty cells as gaps” option in Excel graphs will leave a gap wherever there is a blank or empty cell in a data series. This shows a clear break in the data and highlights that there is no value for that point.

What does the “Show empty cells as zeros” option do?

The “Show empty cells as zeros” option in Excel graphs will plot a zero in place of any blank or empty cell in a data series. This can be useful if you want to indicate that there is zero value at that point.

What does the “Skip blanks” option do?

The “Skip blanks” option in Excel graphs will ignore any blank or empty cells in a data series and connect the remaining data points with lines. This can be useful if you don’t want to highlight the missing data points and want a continuous line between data points.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.