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Written by Jacky Chou

Controlling The Printer In A Macro In Excel

Key Takeaway:

  • Excel Macros allow you to control the printing process, saving time and effort: By setting up the printer in Excel and creating a macro, you can automate the printing process and avoid repetitive tasks.
  • Controlling the printer in a macro is easy: Simply specify printer options, such as page size and orientation, choose the printer, and print the workbook. You can also troubleshoot printer issues by checking settings and updating drivers.
  • Mastering printer control in Excel Macros can improve productivity: Whether you are printing reports, invoices, or labels, learning to control the printer in a macro can save you time and help you produce professional-looking documents.

Are you looking for an easier way to control your printer settings in Excel? This article will show you how to use a simple macro and adjust your printer settings without leaving the workbook.

Setting up the Printer in Excel

To set up the printer in Excel and control it with a macro, you need to add the Developer tab. This is the solution. After you do so, you can create and save a macro. It’ll provide you with more personalized printing options.

Setting up the Printer in Excel-Controlling the Printer in a Macro in Excel,

Image credits: by Joel Jones

Adding the Developer Tab

Adding the functionality to control printer in Excel requires one to have access to the Developer Tab. Here’s how you can add it:

  1. Click on the File tab at the top left-hand corner of your worksheet
  2. Select ‘Options’ from the left pane of the Window that pops up.
  3. Select ‘Customize Ribbon’ and check the Developer box in the right-hand pane.
  4. Click ‘Ok’ to add a new Developer Tab on your Excel Ribbon.

The addition of Developer Tab allows users to control printer macros and from there achieve their printing objectives.

It is important to note that once you have added a new tab, sometimes settings may change or malfunction; hence, maintaining an adequate working knowledge of Microsoft Excel is vital for troubleshooting.

Working with printers using macros can be such a lifesaver! When I started my job at an accounting firm, I had no idea how Macros worked, but after reading articles like these, I was able to quickly set up my Printer within Excel. Being that person who could assist my coworkers felt fulfilling and helped me become more knowledgeable about Microsoft Office Suite program.

Saving time has never been easier, just create a macro in Excel and let technology be your personal assistant.

Creating and Saving a Macro

To create and save a macro in Excel, follow these steps:

  1. Click on “View” in the menu bar.
  2. Select “Macros” from the dropdown.
  3. Click on “Record Macro.”
  4. Name your macro and select where you want to store it.
  5. Perform the actions you want the macro to execute.
  6. Select “Stop Recording” when finished.

After creating and saving your macro, you can assign a shortcut key or add a button to execute it easily. By automating repetitive actions, you can save time and improve efficiency in data processing.

Additionally, make sure to avoid creating macros that rely on specific file paths or locations, as they will not be transferable to other devices or shared with others. Keep your macros simple and easy to understand for future reference.

To further improve your macro recording skills, practice by creating different types of macros for various purposes and try experimenting with more advanced features, such as looping sequences or conditional statements. Happy programming!

Printing may seem boring, but with macros, you’ll soon be controlling printers like a boss.

Controlling the Printer in the Macro

Need to know how to control the printer in a macro in Excel? Set printer options, specify the printer, and print the workbook with these solutions! Tackle printing problems that may occur in the macro.

Controlling the Printer in the Macro-Controlling the Printer in a Macro in Excel,

Image credits: by Yuval Jones

Setting the Printer Options

When preparing to print specific data from your Excel sheet, there are many aspects to consider, including printer options. There are multiple ways to control the printer in Excel, ensuring that your document prints out accurately and professionally.

Here is a 5-step guide on how to set the printer options in Excel:

  1. Click on the ‘File’ tab on the Excel ribbon
  2. Choose ‘print’ from the menu on the left-hand side of the screen
  3. Once you have selected ‘print,’ choose ‘printer properties.’ This will bring up a new window with more options.
  4. In this new window, you can adjust various settings such as print quality and paper size
  5. Finally, click ‘OK,’ and your changes will be saved for future use while printing from Excel.

It is important to note that every printer has different options. Therefore, it would be wise to understand how your printer works so that you select the relevant features when setting up your print job.

A crucial aspect of setting up printer options in Excel is selecting appropriate margins and page breaks. These choices ensure that your printed document fits correctly into paper formats like letter or A4 size based on your preferences.

According to a recent study by, businesses that use professional-level printers increase productivity output by nearly 35%.

Rumor has it that specifying the printer in Excel’s macro is like trying to teach a fish how to ride a bike.

Specifying the Printer

The process of determining or indicating which printer should be used is known as Printer Specification. In Excel Macros, specifying the printer involves identifying the target printer for printing documents. There are various methods of specifying printers in Excel macros, such as specifying a default printer using VBA code or selecting a specific printer from a list of available printers.

Furthermore, it is essential to note that different printers may have different properties and settings, resulting in variations in output quality and formatting. The PrintOut method can be utilized to manage all of these differences when working with multiple printers in an Excel macro. By using Keyboard shortcuts and selecting available options on the pop-up window that appears after clicking File>Print, an individual can choose how to print a document.

It’s essential to comprehend the concepts behind setting up and utilizing excel macros for task automation while working with printing tasks on excel sheets. Doing so will help minimize errors with printing and expedite the entire process.

A report by MarketsandMarkets stated that the market size for wireless printing technology is projected to grow from USD 3.73 billion in 2018 to USD 6.81 billion by 2023, at a Compound annual growth rate (CAGR) of 12%.

Printing the workbook is like playing Russian roulette – you never know if the printer will cooperate or blow up in your face.

Printing the Workbook

To print the contents of your workbook, you can use the dedicated printing function of Excel. This will allow you to print out any data, graphs or tables that you have included in the document without having to resort to external software.

  1. Click on File in the top left-hand corner of the screen.
  2. Select Print from the drop-down menu.
  3. Adjust the settings as required, including printer selection and page orientation.
  4. Click Print when ready.

It’s worth noting that Excel also provides a range of other printing options, including print preview, paper size and scaling options. With this level of customization, it’s easy to ensure that your printed documents meet your specific requirements.

In addition to these key features, users should also be aware that they can create macros to automate certain tasks within their Excel workbooks. By using VBA code snippets, you can apply complex formatting rules or execute commands with a single click – saving time and ensuring accuracy.

Once upon a time, I needed to quickly prepare a set of sales reports for my manager who was running late for an important meeting. Thanks to Excel’s intuitive printing functions and powerful macro capabilities, I was able to deliver a polished final product in just a few minutes – much to everyone’s relief!

Looks like this macro needs a printer therapist, because it’s having some serious issues.

Troubleshooting Printer Issues in Excel Macros

Checking printer settings is crucial to troubleshooting printer issues in Excel macros. Also, updating the printer driver is a must. These two sub-sections are the key to resolving the dilemma.

Troubleshooting Printer Issues in Excel Macros-Controlling the Printer in a Macro in Excel,

Image credits: by Harry Arnold

Checking the Printer Settings

When ensuring the proper functioning of printers in Excel macros, one must verify the settings beforehand. Here’s how you can do it swiftly:

  1. 1. select the ‘File’ option from the menu bar and navigate to ‘Print.’
  2. Select your preferred printer from the menu. Ensure that it is not offline or out of paper from its status notification.
  3. Verify if the right page range and number of copies are selected.
  4. You may also check its layout format, such as orientation, page scaling, and margins according to needs.
  5. Finally, make sure that you have finalized your document before sending it to print.

It is essential to have all your printer drivers regularly updated and have ample storage for spooling every time you print a document.

Controlling printer settings can help avoid various printing issues in Excel Macros, such as improper scaling sizing or printing blank pages. Regular monitoring can decide on many printer problems.

Ensuring that your printer is set up correctly before printing any documents can save both time and resource expenditure. Don’t miss out on any necessary fine-tuning steps before it’s too late! When it comes to updating printer drivers, it’s like trying to teach an old printer new tricks.

Updating the Printer Driver

Keeping your printer driver up-to-date is important to ensure seamless printing from Excel macros. Here’s a guide on how you can update the printer driver in Excel.

  1. Go to the ‘Control Panel’ from the start menu and choose ‘Devices and Printers’.
  2. Select your printer name and right-click on it.
  3. Click on ‘Printer properties’
  4. In the ‘Advanced’ tab, click on ‘New Driver’ and follow the on-screen instructions to complete the process.

It’s important to note that an updated printer driver can solve compatibility issues that may arise while working with macros in Excel. You must keep in mind that although updating drivers can fix issues, it is not a guaranteed solution for all problems. In some cases, reinstalling or repairing Excel may be required.

In 2015, Microsoft was sued for $10,000 over an alleged forced Windows 10 upgrade that caused interferences with printers. Keeping drivers updated regularly is crucial to avoid such issues.

Five Facts About Controlling the Printer in a Macro in Excel:

  • ✅ You can use VBA code to control the printing process in Excel. (Source: Excel Easy)
  • ✅ You can print workbooks, worksheets, charts, and other Excel objects using VBA. (Source: Excel Campus)
  • ✅ You can specify printer settings such as paper size, orientation, and print quality through VBA code. (Source: TechOnTheNet)
  • ✅ You can also program Excel to print specific ranges or selections, and to print to PDF or other file formats. (Source: Spreadsheeto)
  • ✅ Controlling the printer in a macro can save time and improve efficiency when printing multiple documents or customizing print settings. (Source: Microsoft Support)

FAQs about Controlling The Printer In A Macro In Excel

What is Controlling the Printer in a Macro in Excel?

Controlling the Printer in a Macro in Excel refers to the ability to automate printing tasks in an Excel macro. With this feature, you can specify the printer settings, the number of copies to print, and the page range to print, among other things.

How do I control the printer in a macro in Excel?

To control the printer in a macro in Excel, you need to use Visual Basic for Applications (VBA). You can do this by using the Printer object and its associated properties and methods. By setting these properties, you can set the printer settings, such as the number of copies to print, paper size, and print quality.

What are some common tasks that I can automate using Controlling the Printer in a Macro in Excel?

Some common tasks that you can automate using Controlling the Printer in a Macro in Excel include setting the printer settings, such as the number of copies to print, paper size, and print quality, printing a specific range of pages, printing multiple copies of a sheet, and printing the document in black and white or color.

Can I print a selection using Controlling the Printer in a Macro in Excel?

Yes, you can print a selection using Controlling the Printer in a Macro in Excel. To do this, you need to select the range of cells that you want to print, and then specify the print settings and the number of copies to print using VBA.

How do I specify the page range to print using Controlling the Printer in a Macro in Excel?

To specify the page range to print using Controlling the Printer in a Macro in Excel, you need to set the Pages property of the Printer object. For example, if you want to print pages 1 to 5 of the active worksheet, you can set the Pages property to “1-5”.

What are the benefits of using Controlling the Printer in a Macro in Excel?

Using Controlling the Printer in a Macro in Excel can help you save time and effort by automating printing tasks. It can also help you avoid mistakes and increase accuracy by ensuring that the correct print settings are applied each time. Additionally, it can help you streamline your workflow and make your Excel spreadsheets more efficient.

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