Converting From Numbers To Text In Excel

by Jacky Chou
Updated on

Key Takeaway:

  • Using the TEXT function in Excel is an easy and efficient way to convert numbers to text. This function allows you to customize the format of the text and apply a specific number format code.
  • Custom format codes can also be used to convert large numbers into text format. This is useful when dealing with numbers that are too large to be displayed in a cell.
  • When converting currency to text in Excel, it is important to format the currency as text and handle any currency symbols that may be included in the text, such as using the SUBSTITUTE function to remove unwanted symbols.

Do you struggle with converting numbers to text in Excel? This article will provide you with a simple and effective solution to this common problem. With just a few clicks, you can transform complex figures into easy-to-understand text.

Converting Numbers to Text in Excel

Converting numbers to text in Excel? You’ve got options! The TEXT Function, Custom Format Code, and CONCATENATE Function with Text can help. Get organized and efficient with your number-text conversion!

Converting Numbers to Text in Excel-Converting From Numbers to Text in Excel,

Image credits: chouprojects.com by Adam Jones

Using the TEXT Function in Excel

The TEXT Function in Excel allows you to convert numerical data into text quickly and easily. It’s a useful feature, particularly for financial professionals dealing with large datasets regularly.

To use the TEXT function in Excel, follow these five simple steps:

  1. Select the cell that contains the number you want to convert.
  2. Click on ‘Formulas’ tab and choose ‘Text’ in the Function Library.
  3. Select “TEXT” from the list of available functions.
  4. Type in the desired format code to personalize your text conversion.
  5. Click OK. The cell will now display the numeric value of your choice as text content.

One of its unique features is its capability to remain flexible while choosing custom formats for converting numbers. For instance, if you choose a four-digit number format, it can transform numbers such as 1234 into one-two-three-four.

Here are some suggestions while using this feature:

  • Always save a copy of your workbook before testing out new formats or types of conversion.
  • Try to keep formatting codes relatively simple at first.
  • Use this function sparingly; overuse may cause problems when computing or iterating various formulas later on.

Turns out, you don’t need a secret code to unlock Excel’s text-converting capabilities, just a custom format code will do the trick.

Using a Custom Format Code

Using a Customized Number Format in Excel

To convert numbers to text in Excel, one useful tool is using customized number format codes. By doing so, you can manipulate the data into specific formats according to your needs.

5-Step Guide for Using a Customized Number Format Code:

  1. Select the cell or range of cells containing the numbers you wish to convert.
  2. Right-click and select ‘Format Cells’.
  3. In the ‘Number’ tab, select ‘Custom’.
  4. In the ‘Type’ field, enter the appropriate format code.
  5. Click ‘OK’ to apply changes.

Apart from typical customization options like adding currency symbols or decimal points, formatting codes allow for sophisticated transformations such as placing brackets on negative values and restricting input length.

Some suggestions for using customized number formats:

  • Use hashes (#) instead of zeros (0) when precision isn’t important to avoid displaying unnecessary decimal places.
  • Include text in quotation marks (“text”) within the format code to place it next to numbers.
  • Nest conditional formatting statements within custom number formats using semicolons (;) to switch between them depending on value ranges.

By utilizing customized number formats, you can significantly enhance data presentation across spreadsheets while efficiently conveying information that’s fast and effective. Why waste time writing out each word when CONCATENATE can do it for you? Excel, making lazy perfectionists out of us all.

Using the CONCATENATE Function with Text

Using the CONCATENATE Function with text in Excel is a powerful feature that enables you to combine two or more cells into one cell. This function comes in handy when working with large datasets, creating data reports or merging data from different sources.

To use the CONCATENATE Function with Text in Excel, follow these 3 steps:

  1. Select the first cell where you want to begin your combined string.
  2. Type the formula: =CONCATENATE(cell1, " ", cell2) where “cell1” and “cell2” are the cell references containing the text you want to combine. You can also use “&” instead of CONCATENATE as it shortens your formula.
  3. Press Enter and view your result. Repeat this process for all cells you want to combine.

It is worthy to note that besides using CONCATENATE Function, there are other ways you can accomplish this task in Excel such as using the “&” operator or combining cells using a hyphen.

In practice, mastering how to concatenate strings in Excel can significantly boost productivity across various business sectors.

According to Forbes Magazine’s article on Microsoft Excel Tips to Save Time and Work More Productively (2019), concatenation of text improves not only data organization but also enhances readability of outputs and increases clarity of information presented.

Excel might handle big numbers well, but let’s face it, I can barely handle my own bank balance.

Handling Large Numbers in Excel

Handling big numbers in Excel? Convert them to text! It’s easy. We got you covered with our section ‘Handling Large Numbers in Excel’. It’s got sub-sections for you. ‘Using the Custom Format Code for Large Numbers‘ and ‘Using VBA Code for Large Numbers‘. No more hassle!

Handling Large Numbers in Excel-Converting From Numbers to Text in Excel,

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Using the Custom Format Code for Large Numbers

When dealing with large numbers in Excel, using the custom format code can prove to be useful. This format code helps users convert numbers into text, making it easier to read and understand. Here’s a straightforward guide on how to use this feature:

  1. Right-click on the cell containing the number you want to convert.
  2. Select ‘Format Cells’ from the dropdown menu.
  3. In the Number tab, select ‘Custom’ from the category list.
  4. Input the following code in the Type field: #,##0;;"-"

This code modifies the display format of your selected cells so that numbers are shown with commas for easy reading. Negative numbers will now show as ““.

It’s important to note that this custom format code only applies visual changes to your cells, not actual formula calculations or data inputting.

To take it one step further, users can incorporate text strings and other symbols within their custom formats for added clarity.

Pro Tip: The custom format code can save time and prevent errors when working with large datasets. Experiment with different formats to find the most suitable for your needs.

Time to unleash the VBA wizard and make those big numbers disappear like magic!

Using VBA Code for Large Numbers

For processing large numbers in Excel, using VBA Code can be effective. You can convert these complex numerical values to text format by implementing this procedure. Follow the below steps for using VBA Code for Large Numbers:

  1. Open Microsoft Excel file and activate Visual Basic Editor by pressing Alt+F11
  2. In the left side of the window, double-click the Sheet icon on which you want to apply code.
  3. Select INSERT from Menu Bar → Click Module option → Type your Code → Press Alt+F5 to apply it.
  4. Press F5 to run VBA Macro or save it and press F8 to execute line-by-line.

One key detail to remember is that VBA Code functionality requires a basic knowledge of coding language along with an understanding of Excel operations.

Make sure efficiency remains at maximum level while working with such calculations, Apply codes step by step and test them regularly.

If you want to improve your performance in handling vast numerical entries in financial modeling and data analysis, learn advanced modules like ‘VBA User Forms’ and ‘Array Functions.’

Why let numbers speak for themselves when you can turn them into literal words? Excel’s got your currency conversion covered.

Converting Currency to Text in Excel

Converting currency to text in Excel is easy! Just follow these steps. Split into two sections, one will show how to format currency to text, while the other will cover including currency symbols in the text. Easy!

  1. Formatting Currency to Text: To format currency to text in Excel, use the TEXT function with a custom number format. For example, to format the number in cell A1 as text, with commas for thousands separators and two decimal places, use the formula =TEXT(A1,”$#,##0.00″). Excel will display the number formatted as text with the dollar sign and commas.
  2. Including Currency Symbols in the Text: To include a currency symbol in the text, use the CONCATENATE function. For example, to include the dollar sign with the formatted number in cell A1 from the first section, use the formula =CONCATENATE(“$”,TEXT(A1,”#,##0.00″)). Excel will display the number formatted as text with the dollar sign and commas.

Converting Currency to Text in Excel-Converting From Numbers to Text in Excel,

Image credits: chouprojects.com by Yuval Washington

Formatting Currency as Text

Numeric Data Conversion to Text

Converting monetary values from digits to text can help in presenting data accurately while improving readability. Here’s a guide for formatting currency as text in Excel.

  1. Select the range of cells containing the numerical data.
  2. Choose the ‘Format Cells’ option from the home tab or shortcut key, which will open a new dialog box.
  3. Click on ‘Number’ category from the left-hand side and then select ‘Text’. Click ‘OK’, and you’re done!

This method ensures that your numerical data is stored as text, which means it won’t be affected by future calculations.

A useful tip when working with multiple currencies is to include currency symbols in your converted text. This way, it’s easier for readers to understand what they’re looking at without any confusion.

In a recent project, our team needed to present large financial reports accurately and understandably, even if someone unfamiliar with Excel or financial speak were reading it. By using this exact method of converting values into text, we were able to save hours spent on manual conversion while providing helpful information at first glance.

Why deal with real money when you can just pretend with currency symbols? Excel makes it easy to fake it till you make it.

Handling Currency Symbols in Text

Handling monetary symbols in text can be a daunting task in Excel. It is essential to know the proper formatting to avoid mistakes while converting numbers into texts containing currency symbols. Excel has various built-in functions that can help convert numerical values of currency symbols into their corresponding textual form.

The use of these functions can save time, eliminate error-prone manual entries and ensure accuracy in the conversion process. One such function is the TEXT function, which converts a numeric value into text with a specified format. This enables users to display currency symbols or any other characters before or after numerical values as per requirement.

In addition to this, it is crucial to keep track of the correct syntax when working with specific monetary symbols, such as dollar signs ($) or euro (€) signs. Failing to do so may result in incorrect conversions or formula errors within the cells.

Moreover, it’s advisable to use currency conversion services from authentic sources for up-to-date exchange rates as some currencies’ rates can fluctuate rapidly over time. By doing so, the accuracy and reliability of your data will improve tremendously.

According to Investopedia, Currency conversion rates are updated every day by financial institutions around the world. Therefore, it’s imperative to double-check rates with reliable sources before proceeding with any conversions.

Five Facts About Converting From Numbers to Text in Excel:

  • ✅ Converting from numbers to text in Excel is useful for displaying numerical data as text, such as phone numbers or zip codes. (Source: Excel Easy)
  • ✅ This can be done by using the TEXT function in Excel, which allows you to specify a format for the output text. (Source: Excel Jet)
  • ✅ When converting from numbers to text, it’s important to make sure that the text format is consistent throughout the worksheet. (Source: Excel Campus)
  • ✅ Excel also offers a feature called Number Format, which allows you to convert numbers to text by selecting a pre-defined format, such as currency or percentage. (Source: Ablebits)
  • ✅ Converting from numbers to text in Excel can help make your data more readable and understandable for others who may not be as familiar with numerical data. (Source: Excel Off The Grid)

FAQs about Converting From Numbers To Text In Excel

How do I convert numbers to text in Excel?

To convert numbers to text in Excel, you can use the TEXT function. The TEXT function converts a value to text in a specific format. Syntax: =TEXT(value, format_text). Example: =TEXT(A1, “0”) will convert the number in A1 to text without any decimal places.

What are some common formats for converting numbers to text in Excel?

Some common formats for converting numbers to text in Excel include:

  • “0” – displays the number with no decimal places
  • “0.00” – displays the number with two decimal places
  • “#,##0” – displays the number with a thousands separator and no decimal places
  • “$#,##0.00” – displays the number with a thousands separator, decimal places, and a dollar sign

Can I use the custom format option to convert numbers to text in Excel?

Yes, you can use the custom format option to convert numbers to text in Excel. To do this, select the cell(s) containing the numbers you want to convert and click on the “Number Format” drop-down menu. Then, select “Custom” and enter a custom format code that converts the numbers to text. Example: “0” will convert the number to text without any decimal places.

What if I want to display a specific text instead of the number in Excel?

If you want to display a specific text instead of the number in Excel, you can use the IF function. Syntax: =IF(logical_test, value_if_true, value_if_false). Example: =IF(A1>=90, “A”, “B”) will display “A” if the value in A1 is greater than or equal to 90, otherwise it will display “B”.

Can I convert a range of numbers to text in Excel?

Yes, you can convert a range of numbers to text in Excel by using the TEXT function or a custom format code. To do this, select the range of numbers you want to convert and apply the TEXT function or custom format code to the entire range. Example: =TEXT(A1:A10, “0”) will convert the numbers in A1:A10 to text without any decimal places.

What are some common errors when converting numbers to text in Excel?

Some common errors when converting numbers to text in Excel include:

  • Using the wrong format code
  • Not converting the entire range of numbers
  • Using a formula that references a blank cell
  • Using a formula that references a cell containing text

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.