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Written by Jacky Chou

Converting Phone Numbers In Excel

Key Takeaway:

  • Converting phone numbers in Excel is a useful skill that can help organize data. Phone number formats can be converted to U.S or international formats, as well as to text or hyperlinks, depending on the user’s needs.
  • To convert phone number formats, various formulas such as SUBSTITUTE, LEFT, and RIGHT can be used. These formulas can be customized to fit specific formatting needs.
  • The benefits of converting phone numbers in Excel include easier data organization, improved data accuracy, and faster data analysis. By taking the time to learn Excel’s phone number conversion features, users can streamline their data management process and increase productivity.

Do you struggle to manage large databases of phone numbers in Excel? Learn how to quickly convert phone numbers into a proper format for smoother data analysis. You can easily convert multiple phone numbers in Excel with a few clicks!

Converting Phone Number Formats

This article focuses on how to convert phone numbers in Excel. To do this, we’ll convert them to U.S. format and international format. Here’s how to do it effectively!

Converting Phone Number Formats-Converting Phone Numbers in Excel,

Image credits: by David Arnold

Converting Phone Number Format to U.S Format

When manipulating phone numbers in Excel, it’s essential to understand the specific format required. The U.S format is often used in various settings, such as contact sheets and databases. Here’s a guide on how to convert phone number formats to U.S format using Excel:

  1. Open the Excel file containing the phone numbers you want to convert
  2. Select all phone numbers that require conversion
  3. In the Home tab of the toolbar, locate the Number group and click on ‘Format Cells’
  4. A ‘Format Cells’ window will appear. Under the ‘Number’ tab, select ‘Custom’
  5. In the ‘Type:’ box type this custom code exactly (###) ###-#### and press OK.

It is noteworthy that various countries have different phone number formats, so be sure to adjust accordingly if necessary. For instance, in India, phone numbers are separated into two parts: Country Code & Local Area/City Code followed by individual seven-digit mobile numbers.

To maintain uniformity when saving excel files or sharing data with colleagues online globally that have different conventional techniques for writing text and corporate formats instruction documentation is crucial.

According to, as of 2021 Q2 global smartphone sales were led by Samsung with a total market share of 19%.

Why let language barriers stop you from calling? Convert your phone number format to international and connect with the world.

Converting Phone Number Format to International Format

To format phone numbers in the International format, follow these simple steps:

  1. Enter the phone number into a cell in Excel.
  2. Select the cell, and then click on “Format” (or CTRL+1) to open the “Format Cells” dialog box.
  3. In the “Format Cells” dialog box, go to the “Number” tab and select “Custom”.
  4. In the “Type” field, enter “+country code phone number format“. Replace ‘country code’ with the desired country code and ‘phone number format’ with how you want your phone number to appear. For example, if you want to convert a US phone number into an international one, use “+1 ###-###-####” as your custom formatting type.

In addition to converting a phone number into an international format using Excel, you can also apply this method to other programs that recognize custom formatting types.

It’s important to ensure that all contact information is correct and up-to-date when working within a professional setting. Once I had been given incorrect contact details of our company’s new supplier. It led to missed deliveries and lost revenue for our company until we finally managed to get hold of them! However, after that experience we always double check any new contacts’ details now before importing it into our system!

Converting phone numbers to text? It’s like translating hieroglyphics, but without the cool graphics.

Converting Phone Numbers to Text

Text: Convert phone numbers in Excel to text easily! Use the solution provided. This can turn the numbers into either a standard text format or a personalized one. How? Just follow these two steps!

Converting Phone Numbers to Text-Converting Phone Numbers in Excel,

Image credits: by Joel Duncun

Converting to Simple Text Format

The process of transforming phone numbers to a simple text format can be achieved through various means. Here’s how you can effortlessly convert phone numbers into plain and easy-to-read textual representation:

  1. Open Microsoft Excel and select the cells containing the phone numbers you wish to transform.
  2. Click on the “Home” tab, then select “Number format” from the “Number” section, and proceed to click on “Text”.
  3. The selected cells’ contents will immediately convert to simple text format, which can now be copied or exported elsewhere without any additional formatting adjustments.

It is essential to note that phone number formats may differ depending on geographical location or personal preference. So it is crucial to ensure that proper formatting conventions are maintained.

Phone number transformations in Excel assist in organizing data and preserving formatting integrity, saving time for individuals who do not need rigorous formatting options.

A fact is that Microsoft Excel was first released for Macintosh systems only in September 1985 before later launching on Windows operating systems in November of the same year.

Why settle for plain old numbers when you can turn them into words? Converting to custom text format has never been so fun!

Converting to Custom Text Format

Converting phone numbers to custom text format in Excel opens up new possibilities for organizing and analyzing data. With this feature, you can tailor the appearance of your phone numbers to suit the needs of your business. By using a combination of built-in functions and custom formatting codes, you can display phone numbers exactly how you want them.

In custom text format, each digit can be represented by a unique code that determines its appearance. For example, you can specify that all phone numbers should be displayed with parentheses around the area code or with hyphens separating segments. You can even add descriptive text or symbols to indicate the type of number (e.g., home, work, mobile).

By converting phone numbers to custom text format, you can make them easier to read and understand at a glance. This makes it simpler to sort and filter data based on phone numbers or use them in formulas for analysis. Plus, it gives your spreadsheets a more polished and professional look.

To get started with converting phone numbers to custom text format in Excel:

  1. Select the cells containing the phone numbers you want to convert.
  2. Right-click and choose “Format Cells” from the menu.
  3. In the Format Cells dialog box, select “Custom” from the list on the left.
  4. Enter your desired custom formatting code in the Type field (e.g., “(###) ###-####”).
  5. Click OK to apply the formatting.

Click it or stick it, converting phone numbers to hyperlinks just got a whole lot easier.

Converting Phone Numbers to Hyperlinks

Converting Phone Numbers to Clickable Links can be a convenient feature for users to access your business or personal phone number with just a click. Here’s a straightforward guide on how to convert phone numbers into clickable links in Excel:

  1. Begin by opening your Excel sheet and selecting the cell containing your phone number.
  2. Click on Insert→Hyperlink.
  3. Under Link to, select “Existing File or Webpage”.
  4. In the ‘Address‘ bar, type in the phone number in the following format: “tel:+1234567890“.
  5. Hit OK, and your phone number is now a clickable hyperlink.

In addition, it’s worth noting that this feature is not limited to phone numbers but can be used for other contact information such as email addresses and physical addresses.

Fun fact: Excel was first released in 1985 and is developed and distributed by Microsoft Corporation.

Converting Phone Numbers to Hyperlinks-Converting Phone Numbers in Excel,

Image credits: by Joel Washington

Using Formulas to Convert Phone Numbers

To convert phone numbers in Excel, use formulas! SUBSTITUTE, LEFT and RIGHT are all handy. With these, you can quickly change the format without manually entering each cell. Let’s look at how each formula can help with phone number conversion in Excel.

Using Formulas to Convert Phone Numbers-Converting Phone Numbers in Excel,

Image credits: by Adam Washington

Using SUBSTITUTE Formula

To substitute formula when converting phone numbers in Excel, you can employ a useful technique to eradicate special characters or unwanted spaces. Use this formula to configure the cells and format your data.

Here’s a 6-step guide to help you use the substitution formula in excel:

  1. Select the cell as per your requirement.
  2. Use ALT + F11to open Microsoft Visual Basic for Applications (VBA).
  3. Select Insert from the menu.
  4. On the pop-up window, select Module.
  5. Type Sub PhoneFormat() and click Enter to begin setting boundaries of code that helps in execution

    Sub Phone_Format ()
  6. In module declare data type and define variable along with value

    Dim str As String
    str = Range("A1")
    REM step3

Unique details like how to apply SUBSTITUTE formula with other Excel formulas, applications of SUBSTITUTE formula beyond phone number conversion, and troubleshooting common mistakes will improve users’ understanding of this formula.

Save yourself from manual formatting labor by utilizing the SUBSTITUTE Formula for phone number conversions. If you do not have regular knowledge of Excel filtering processes, it is essential that you master this simple technique. Don’t miss out on advanced Excel functions any longer!

Why break a sweat manually converting phone numbers when LEFT and RIGHT formulas can do the heavy lifting?

Using LEFT and RIGHT Formula

The LEFT and RIGHT formulas can assist in converting phone numbers efficiently. Utilizing these functions makes parsing the desired text from the original string easier and less time-consuming.

Here is a four-step guide for utilizing the LEFT and RIGHT Formula:

  1. Gather all of the phone numbers in one column.
  2. Identify how many digits long each phone number is, so you know where to begin extracting characters from.
  3. Combine both LEFT and RIGHT functions to extract the text you desire.
    • LEFT: extracts characters from the left side of your text up until a specified character or number value in a given position.
    • RIGHT: extracts characters from the right side of your text up until a specified character or number value in a given position.
  4. Use Text-To-Columns to separate out relevant pieces of data (such as area code, prefix, and line number).

In addition to these steps, it’s essential to keep track of what information you’ve already extracted before proceeding with subsequent functions. This keeps your data consistent while avoiding redundancy.

Pro Tip: Make sure to clean up any unnecessary spaces or symbols before using formulas on your data. This ensures no errors occur when applying functions!

Five Facts About Converting Phone Numbers in Excel:

  • ✅ Excel’s TEXT function can be used to format phone numbers in a variety of ways, including adding parentheses, dashes, and spaces. (Source: Exceljet)
  • ✅ Phone numbers in Excel can be converted to international format using the CONCATENATE function in conjunction with the TEXT function. (Source: Spreadsheeto)
  • ✅ The SUBSTITUTE function in Excel can be used to remove unwanted characters from phone numbers, such as parentheses and dashes. (Source: Ablebits)
  • ✅ Excel’s Find and Replace feature can be used to quickly change all instances of a specific phone number format in a worksheet. (Source: Excel Off the Grid)
  • ✅ There are many online resources and templates available for download that provide step-by-step instructions on how to convert phone numbers in Excel. (Source: Vertex42)

FAQs about Converting Phone Numbers In Excel

What is the process of converting phone numbers in Excel?

The process of converting phone numbers in Excel involves selecting the cells where the phone numbers are located, then using the ‘Replace’ function to remove any formatting or characters that aren’t digits. Once the phone numbers have been stripped down to just digits, they can then be formatted as phone numbers with the desired output.

Can I convert a phone number with different formats?

Yes, you can convert a phone number with different formats. As long as the phone numbers are in cells, you can use the ‘Replace’ function to remove any characters that aren’t digits. Once the phone numbers have been stripped down to just digits, you can then format them with the desired phone number format.

What is the best format to convert phone numbers to?

The best format to convert phone numbers to depends on your specific needs. In the US, phone numbers are commonly formatted as (XXX) XXX-XXXX. However, in other countries, phone numbers may have different formats. It’s important to decide on the format that is most convenient and understandable for you and your audience.

Can I convert a phone number into an international format?

Yes, you can convert a phone number into an international format. Use the ‘Replace’ function to remove any formatting or characters that aren’t digits, then add the international code before the phone number. For example, to convert a US phone number to an international format, you would add ‘+1’ before the phone number.

Is there a formula I can use to convert phone numbers in Excel?

Yes, there are formulas that can be used to convert phone numbers in Excel. One example is the ‘TEXT’ function which can be used to format a number as a phone number. Another formula is the ‘LEFT’ and ‘RIGHT’ functions which can be used to extract specific digits from a phone number.

How do I handle incorrect phone numbers while converting in Excel?

If you encounter an incorrect phone number while converting in Excel, you can either correct it manually or use a formula to correct it automatically. For example, you can use the ‘IF’ function to check if a phone number contains the correct number of digits. If it doesn’t, the function can be set up to replace the incorrect phone number with a blank cell or a message indicating that the phone number is invalid.

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