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Written by Jacky Chou

# Converting Text To Numbers In Excel

## Key Takeaway:

• Converting text to numbers in Excel is an important skill that can save time and improve accuracy in data analysis.
• You can convert a single text cell to a number by using Excel functions or the Paste Special feature.
• To convert multiple text cells to numbers, you can use formulas or the Text to Columns feature.
• When converting text to numbers, it’s important to format the cells correctly and avoid common mistakes, such as leaving out decimal points or using incorrect formulas.

Have you ever wished you could use numbers instead of text in Excel? Do you need to make calculations with the data, but don’t know how? In this article, you will learn how to convert text to numbers in Excel. From simply formatting the cells to more advanced calculations, these methods will help you get the most out of your data.

## Overview of Converting Text to Numbers in Excel

Converting text values to numerical values in Excel can be a crucial task. It helps make sense of raw data, saves time, and increases efficiency. To transform text into numbers, you need the knowledge and skill to do it right. Here’s where we come in. We provide you with a guide to ensure your conversion is done accurately and efficiently.

1. Highlight the cells you want to convert.
2. On the Home tab, go to the Number group and pick the Format option.
3. Click on Number or General from the list.
4. Double-click on the cell that needs conversion and hit enter.
5. Use the Paste Special feature to remove blanks and convert numbers starting with zeros to values.

To ensure your text-to-value conversion is perfect, only extract values in a single column. Always keep a backup copy of original data. For ultimate accuracy, use Excel’s Text to Column feature to split values from one cell to multiple cells.

To make this task of converting text to numerical values more manageable, you can use several suggestions. Firstly, try using the TRIM function to eliminate leading and trailing spaces. Secondly, use a custom formula that extracts specific numeric values. Lastly, use VBA macros to automate the whole process. These suggestions are effective because they offer time-saving solutions for big data sets, and they provide excellent results.

Image credits: chouprojects.com by James Jones

## Converting Single Text Cell to Number

Convert a text-cell to a number in Excel? Two options: use Excel functions or the Paste Special feature. Boost productivity and improve Excel skills. Time-saving and simplifying computations!

Image credits: chouprojects.com by Yuval Woodhock

### Using Excel Functions to Convert Text to Number

When working with Excel spreadsheets, you might come across text data that needs to be converted into numerical values. This task can be accomplished using a number of Excel functions specially designed for this purpose.

Here is the five-step guide to ‘Transforming Text Fields into Numerical Values’ in Excel:

1. Start by selecting the cell or column containing text data that you want to convert into a numerical format.
2. Next, go to the ‘Home’ tab and select the ‘Number Format Selector.’ From the dropdown list, choose ‘General.’
3. Go back to your selected cell or column and click on it. Now, enter the function `=VALUE(cell address)` where ‘cell address’ refers to the location of your first cell containing text data.
4. Press Enter, and now the selected cells will contain numerical values instead of text data.

In addition to these steps, you may also use other Excel functions like ‘SUM’ that require numerical values as inputs.

It is important to note that if any non-numerical characters are present in your text data (such as dollar signs or commas), they must be removed before converting it into numerical values.

To prevent errors from accumulating over time, make sure to use Excel’s built-in error checking tools regularly. Using these tools can help identify and fix problems like incorrect formulas, mistyped numbers and misspelled words.

By following these simple suggestions and using some basic Excel tools like functions and error checking features regularly, you can ensure accurate numerical results within your spreadsheet.

Transforming text into numbers in Excel is like giving your data a makeover: from frumpy to fabulous with just one click of the ‘paste special’ button.

### Using Paste Special Feature to Convert Text to Number

To effectively convert text to numbers in Excel, you can utilize the ‘Paste Special’ feature. This will enable you to change a single text cell into a number without modifying the rest of the cells in that column.

Here is the five-step guide on how to use the ‘Paste Special’ feature to convert text to numbers in Excel:

1. Select the relevant cells or columns with data you want to convert.
2. Copy it using Ctrl+C or right-click and select copy.
3. Right-click on any selected cell or column and choose ‘Paste Special.’
4. Select ‘Values’ and click on ‘Multiply’ under Operations options, then click OK.
5. Congratulations, your text has now been converted into a numerical value!

It should be noted that formatting those resulting numbers may be necessary; however, this method saves significant time as compared to manually converting each cell individually.

Another essential point to keep in mind is that sometimes, data within a cell might have hidden spaces or characters leading it. In these instances, calculations cannot be carried out correctly. Therefore manually removing those hidden characters before applying this method could be helpful.

To avoid making these corrections repeatedly for future workbooks, one such suggestion would be automating your data cleaning tasks using Excel’s built-in “trim” function. The trim function eliminates unwanted spaces from both ends of any given string of text before continuing with operations on it.

Transforming a group of text cells into numbers in Excel is like herding cats, but with the right formula, you’ll be counting digits in no time.

## Converting Multiple Text Cells to Numbers

Convert multiple text cells to numbers in Excel? Use the formula! Or, try Text to Columns. Two solutions for this section. Formula and Text to Columns. Make it happen!

Image credits: chouprojects.com by Joel Woodhock

### Using Formula to Convert Multiple Text Cells to Numbers

How to Convert Multiple Text Cells to Numeric Values in Excel

Converting text cells to numeric values in Excel is quite common, especially when dealing with large data sets. Using Formulae, you can easily convert multiple text cells to numbers without the need for any manual intervention.

Here’s a 3-step guide on “how to convert multiple text cells to numeric values in Excel:“:

1. Highlight the range of cells that you want to convert.
2. Type “=VALUE(” into the formula bar and then click on the first cell in your selection.
3. Press “Enter” and drag down the fill handle over the rest of your selected cells to apply the formula throughout those selected ones.

It is always best practice to make sure that you create a backup copy of your original file before starting any alterations or conversions within your work.

In addition, there are several other ways to perform similar operations if this method doesn’t work for you. The Microsoft support page can help if necessary.

A true fact is that Microsoft Excel was first released as ‘Multiplan’ for Apple Macintosh computers in 1982.

Finally, an Excel feature that can turn text into numbers faster than a toddler can turn a cookie into crumbs – the Text to Columns feature!

### Using Text to Columns Feature to Convert Multiple Text Cells to Numbers

When dealing with multiple text cells that need to be converted to numbers in Excel, the ‘Using Text to Columns Feature’ is a useful solution. This feature can efficiently convert multiple text entries into numerical data, making it possible to perform arithmetic operations like summing up or averaging.

Here is a step-by-step guide using the ‘Using Text to Columns Feature’ to convert multiple text cells into numbers.

1. Highlight the column containing the text cells and click on ‘Data’ from the main menu.
2. Select ‘Text to Columns’ from the dropdown menu.
3. In the ‘Convert Text to Columns Wizard,’ choose Delimited, then select Next.
4. In Step 2 of the wizard, check the box next to Space (make sure all other boxes are unchecked), then select Next.
5. Choose General under Column Data Format, Select Finish, and Press OK.

When using this method in Excel, it’s essential first to back up your data before converting since incorrect formatting may result in losing some information.

While using this technique won’t adversely affect commonly formatted data, it’s worth considering additional measures when dealing with specific cell data types like date or time formats.

To ensure accurate conversion results:

• Try ensuring consistent spacing between words. Irregular spacing could negatively impact your process.
• Be watchful while pasting copied data from external sources and ensure you have transferred accurately.
• To minimize conversion errors where there might be additional characters or spaces entered manually next to your numbers in individual cells for strange reasons; make sure you delete them manually while converting.

By following these guidelines and best practices when converting multiple text cells into numbers using Excel’s effective Text-to-Column feature, errors are reduced significantly.

## Best Practices for Converting Text to Numbers in Excel

In Excel, it’s crucial to ensure that text data is correctly converted into numerical data to conduct accurate analysis. Here’s a guide to ensure you follow the best practices for converting text to values in Excel:

1. Use the `VALUE` function: This function converts text data into numerical values. To do this, enter `=VALUE(cell reference)` in a blank cell, and it will convert the data for you.
2. Convert Using Text to Columns: The ‘Text to Columns’ feature enables easy conversion of text data to values. Select the cell with text data, and click on ‘Data’ tab > ‘Text to Columns.’ Choose ‘Fixed Width’ option, and then select ‘Finish’ to complete the process.
3. Use Paste Special: Select the cell(s) with text data and right-click. Choose ‘Paste Special’ from the menu and select ‘Values’ under ‘Paste.’ This action ensures that the values remain unaltered while getting rid of the underlying text data.
4. Remove Leading and Trailing Spaces: Sometimes, spaces before or after the text can cause cell values to show up as text. The `TRIM` function in Excel can fix this. Enter `=TRIM(cell reference)` in a blank cell to ensure no spaces are present that can prevent text from converting to values.
5. Check for Errors: Once you’ve converted text to values, check for errors. Enter `=ISNUMBER(cell reference)` in a blank cell to check if the data in the cell is numerical. If the function returns TRUE, the data is numerical. If FALSE, Excel recognizes that as text data.

It’s essential to follow these best practices when converting text to values to avoid errors in analysis. Ensure that your data remains accurate with these tips.

Fun fact – The first version of Microsoft Excel was released in 1985 for Macintosh computers.

Image credits: chouprojects.com by Harry Duncun

## Five Facts About Converting Text to Numbers in Excel:

• ✅ Excel recognizes certain text formats as numbers, such as dates, times, and currency values. (Source: Excel Easy)
• ✅ To change text to numbers in Excel, use the VALUE function or Text to Columns feature. (Source: Exceljet)
• ✅ Converting text to numbers is useful for performing mathematical operations and analysis in Excel. (Source: Spreadsheeto)
• ✅ Sometimes text formatting can cause errors when trying to use functions, so converting text to numbers is necessary for accurate results. (Source: CFI)
• ✅ When converting text to numbers, it is important to check for any leading or trailing spaces that may affect the output. (Source: Ablebits)

## FAQs about Converting Text To Numbers In Excel

### What is the process of converting text to numbers in Excel?

The process of converting text to numbers in Excel involves using a formula or function to convert the text string into a numerical value that can be used in calculations. This can be done using the VALUE function or by multiplying the text by 1 if it’s in a cell formatted as text.

### Why is converting text to numbers important in Excel?

Converting text to numbers is important in Excel because it allows you to use the data in calculations and formulas. If a cell is formatted as text and contains numerical data, Excel will treat it as text and the data won’t be included in calculations.

### What is the difference between a text value and a numerical value in Excel?

A text value is a string of characters that represents text data, such as a name or a description. A numerical value is a numerical data point that can be used in calculations and formulas. Excel treats these values differently, so it’s important to properly convert text to numbers when necessary.

### Can I convert multiple cells at once from text to numbers in Excel?

Yes, you can convert multiple cells at once from text to numbers in Excel using the ‘Text to Columns’ feature. Simply select the range of cells and then select ‘Text to Columns’ from the ‘Data’ tab. Then, choose the appropriate settings to convert the text to numbers.

### What happens if I don’t convert text to numbers in Excel?

If you don’t convert text to numbers in Excel, the text will be treated as a string of characters and won’t be included in calculations or formulas. This can lead to errors in your data and calculations, so it’s important to properly format your data when necessary.

### Is it possible to automatically convert text to numbers in Excel?

Yes, you can use the ‘Error Checking’ feature in Excel to automatically convert text to numbers. Simply select the cell or range of cells containing the text, click on the error indicator, and then select ‘Convert to Number’.

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