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Written by Jacky Chou

How To Create A Chart In Excel

Key Takeaway:

  • Creating charts in Excel is a simple way to visualize data and make it easier to understand. Charts can be used to show patterns, trends, comparisons, and more.
  • To create a chart, start by selecting the data that you want to use. This data can be in a table or range. Choose a chart type that best represents your data, such as a column chart for comparing data or a pie chart for showing proportions.
  • Customize the chart by editing its elements, changing styles and colors, adding titles and labels, and including data labels and legends. Finally, use charts in Excel by copying and pasting them, printing them, and even saving chart templates for future use.

Do you need help visualizing data? Excel can help you create charts that effectively communicate your data insights. You can easily create a chart in Excel with a few simple steps that will help you interpret your data and make informed decisions.

Selecting data for the chart

Selecting Data for the Chart in Excel involves identifying the specific range of data that will be used to create a visual representation of information. This is crucial since a chart’s accuracy and relevance depend on the quality of its underlying data.

To create a table for selecting data in Excel, define the column headers, including variables, labels, and units of measurement. Be sure to use actual and accurate data that represents the subject matter of the chart.

When selecting data, consider the purpose of the chart and the message it should convey. Choose data that is relevant, timely, and meaningful to the target audience.

Pro Tip: Using keyboard shortcuts like Ctrl + Shift + Down Arrow can help speed up the process of selecting data for your chart.

Selecting data for the chart-How to Create a Chart in Excel,

Image credits: by Adam Woodhock

Choosing the chart type

Choose the perfect chart type for your data! Column charts, Line charts, Pie charts, Bar charts, Scatter charts, and more. Each chart has special traits and use cases. Use them to show off your data in a clear and convincing style.

Choosing the chart type-How to Create a Chart in Excel,

Image credits: by Adam Arnold

Column charts

Bar diagrams are a type of chart with rectangular bars that are used to illustrate data. In Excel, they are known as ‘vertical column charts.’ These graphs use length to represent the value of each variable, and the charts can help with visualizing the relationships among different data points.

Type X-Axis Data Y-Axis Data
Vertical Column ChartCategorical or Numerical DataNumerical Data

Column diagrams have been widely used by statisticians and Excel users who want to create powerful graphs.

Column Charts created in Excel come in different shapes and sizes. You can also adjust the color and add other dynamics to make it lively.

The first instance of this chart being used dates back to the early 18th century, where William Playfair discovered its potential in statistical representation.

Get in line for the simplest but most effective chart type – the Line chart in Excel.

Line charts

To showcase data trends, you can use a type of graph which refers to continuous data -Graphical representation of trends are referred to as Line charts. Without apparent noise and uncluttered user interface, Line charts are the best fit for popularity analysis among professionals.

In the following table with True and Actual Data, check out more about Line charts for a detailed understanding.

Line charts
– Continuous Data Representation
– Straight Lines Joins Plotting Points that Depict Trends
– Depicts period Gradient and Direction of Change

When creating visual data representations, it is necessary to understand which works best in representing the pattern and interpreted message correctly. Pie chart or bar graphs better represent the comparison of quantities between categories while line charts give an analysis of historical performance.

Look no further than a Line chart when aiming for highlighting fluctuations in quantitative data over time. Always keep precision scaling variables in mind while creating your own visuals.

Don’t miss-out on creating high-quality insights into your data by practicing through various forms. Test yourself on deploying graphical interpretations using best practices at regular intervals!

Why settle for a single piece of pie when you can have a whole chart full of slices?

Pie charts

When it comes to visualizing data, ‘Circular Diagrams’ is a popular method. One such Circular Diagram is used for displaying relative proportions of different categories, and it’s called a pie chart. Pie charts are made up of slices that represent the percentage or proportion of each category. They are best suited for data sets with limited categories and non-complex data representation.

To create a pie chart in Excel, first organize your data in columns or rows. Highlight the data, go to ‘Insert,’ select the ‘Pie Chart’ option, and choose your desired layout. Once created, you can customize the chart by changing colors, effects, and styles.

A tip to remember when creating a pie chart is to limit the number of slices or categories to about five or six as including too many slices makes it difficult to interpret the data accurately.

Why settle for a regular bar when you can have a bar chart? Excel at your next party with these data-driven drinks.

Bar charts

For a visual representation of data, there is a type of chart that has been named after its most prominent feature. This chart style called after specific units of measurement is an approachable choice for many types of data and can create an engaging and useful presentation.

Bar charts
Column Name 1Column Name 2Column Name 3
Data Point 1.1Data Point 1.2Data Point 1.3
Data Point 2.1Data Point 2.2

Data Point 2.3

A bar graph is used to track changes over time or compare different sets with one another, which optimizes readability and interpretation accuracy of the chart’s message. You don’t have to worry about distorting proportions when you’re employing bar graphs because the length or height of each column represents an equivalent value for each datum point.

Bar graphs originated in Europe; this chart type was first emphasized in William Playfair’s commercial and political atlas in the late eighteenth century. With his introduction, he gave rise to vast visualization capabilities throughout other applications like finance and economics worldwide today – advocating critical decision-making abilities as demonstrated through pertinent graphical display mechanisms such as bar charts will ultimately drive forward operational efficiency!

Scatter charts: when you want to see just how scattered your data really is.

Scatter charts

In Excel, diagrams can express data in an influential way. One such diagram is the ‘Dispersed Plot chart’. It is also known as a scatter chart that exhibits numerical values by dots on a two-dimensional scale.

A table can be created using <table>, <td>, and <tr> tags to explain the ‘Scattered Charts’ with suitable columns, including X-axis and Y-axis values and their labels. For instance, visualize random points in a table listing people’s height versus shoe size. Dispersed plot charts are utilized in science experiments, financial analysis, medicine research, and more.

Scatter charts are optimal for associating correlated sets of data clusters to create clear trends or a pattern of association when creating multiple data sources within a single graph.

According to Investopedia’s report on ‘Scatter Chart’, it provides useful insights into the examined variables’ nature, making them visually clarifying relationships between various attributes simultaneously.

Why settle for a basic chart when you can spice things up with a funky radar or bubble chart? Get creative, Excel won’t judge.

Other chart types

When designing a chart in Excel, it’s essential to know the different types available. Besides bar, pie and line charts, you might want to consider using radar, surface or bubble charts for specific data visualization purposes.

Radar charts are ideal when you need to compare multiple items based on several variables. Surface charts provide a 3D view of large data sets to enable easy interpretation. Bubble charts work best if you have three sets of information: X-axis, Y-axis and bubble size.

Pro Tip: Choose the type of chart that presents your data in the clearest way possible while keeping design principles in mind.

Time to spice things up – make your chart as funky as your dance moves with some serious customization.

Customizing the chart

Customizing your chart in Excel? Let’s explore how! We’ll talk about:

  • Editing chart elements
  • Changing styles and colors
  • Adding titles, labels, data labels and legends

Make your chart more appealing and informative. Let’s examine these subsections in more depth.

Customizing the chart-How to Create a Chart in Excel,

Image credits: by James Washington

Editing chart elements

To modify the graphical components of your chart, such as axes, data labels and legends with an informative and academic tone, follow these simple steps:

  1. Select the chart item you wish to edit.
  2. Right click on that element.
  3. Select “Format” from the dropdown menu.
  4. Choose the desired formatting option from the list provided.
  5. Alternatively, use the “Chart Design” tab to access more customization features.
  6. Once finished editing, click “Close”.

To further enhance your chart’s appearance and make it more cohesive with your data story, consider modifying things like font size and color schemes too.

It is important to remember that while customizing your chart’s elements can visually emphasize specific information, it should not overwhelm viewers or detract from the main message.

A study conducted by Harvard Business Review found that visual aids can improve overall communication effectiveness by up to 400%.

You can change your chart’s colors to match your mood, or your boss’s mood – whichever one is scarier.

Changing chart styles and colors

With Excel, you can customize your charts by changing their styles and colors. Here’s how:

  1. Click on the chart to activate the Chart Tools tab on the ribbon.
  2. Select ‘Change Chart Type’ to display various chart styles.
  3. Select a chart style to preview and click ‘OK’ to apply changes.
  4. Customize colors by selecting ‘Chart Styles’ from the ribbon and choosing color sets.

To add more flair, explore other customization options available in Excel.

Now that you’ve learned how to change your chart styles and colors, take your charts to the next level by exploring additional customization options. You can adjust labels, axes, titles and legends to enhance chart readability and overall appearance.

Label it like a pro: adding titles and labels to your chart in Excel will make it look like it’s already won an award.

Don’t miss out on creating visually compelling charts that can captivate any audience. Customize your charts today!

Adding titles and labels

To provide a clear and descriptive way of identifying charts, you can add titles and labels to your Excel chart. This will give you a better understanding of the data, allow you to easily make comparisons, and help you draw significant conclusions.

Here is a 6-step guide for adding titles and labels to your Excel chart:

  1. Click on the chart area to select it.
  2. Click on the ‘Chart Elements’ button located at the top-right corner of the chart area.
  3. Select ‘Chart Title’.
  4. Edit text by typing in the desired title/label.
  5. Use formatting options such as font size, color, and style to make them stand out more.
  6. Click ‘Close’ when finished.

It’s important to note that labels should be concise yet informative in order to avoid cluttering the chart area with irrelevant information.

To ensure that your chart stands out from others, consider customizing its appearance by using features such as gradient fills, shadow effects, and 3D rotation.

By making use of these customization tools, your charts become visually appealing and easier to read- increasing their overall effectiveness when presenting data.

Why settle for a bland chart when you can label it with sass and add some legendary flavor?

Adding data labels and legends

Incorporating the necessary labels and legends to an Excel chart benefits data interpretation. It offers a clear indication of what each element within the chart represents. Here’s how you can add them!

  1. Access your chart and insert data labels by selecting “Data Label” from the “Chart Elements” drop-down menu in the “Design” tab.
  2. To customize data labels, right-click on them and select “Format Data Label”. From there, a pop-up box will appear that allows changes to font size, color and number formatting.
  3. To insert or edit a legend for your chart, access the “Chart Element” drop-down again and select “Legend”. Once added, format it by right-clicking on it and selecting “Format Legend”.
  4. You may also adjust the position of your Data Labels or Legends as per your choice. Click on any one of them to select an option for the location of their display.
  5. Last but not least, be sure to save your changes intermittently to avoid losing any progress that you have made!

While performing step 3, keep in mind that some charts do not require a legend if they only contain one type of item. For instance, pie charts with individual slices don’t require a label because readers can identify these items from observing their slice sizes.

Don’t miss out on maximizing your data’s potential! Add customizations along with proper labelling to get better insights from an Excel graph today! Excel charts: saving you from the horror of presenting raw data since ’95.

Using charts in Excel

Know how to create charts in Excel? Need help? This “Using charts in Excel” section gives you the know-how. Let us introduce three parts:

  1. Copy and paste
  2. Print and save chart templates
  3. Get a professional chart look now!

Using charts in Excel-How to Create a Chart in Excel,

Image credits: by Adam Jones

Copying and pasting charts

When it comes to using Excel charts, it is essential to know how to copy and paste them properly. This can save time and effort in creating charts from scratch repeatedly. Below is a step-by-step guide on how to copy and paste charts in Excel.

  1. Select the chart you want to copy by clicking anywhere inside it.
  2. Press CTRL + C on your keyboard or right-click the chart and select “Copy”.
  3. Move your cursor to where you want to paste the chart.
  4. Right-click and select “Paste” or press CTRL + V on your keyboard.
  5. A dialogue box will appear asking if you want to link or embed the data from the original chart. Select your preference.
  6. Your chart will now be pasted into the new location.

Copying and pasting charts in Excel is relatively straightforward, but there are a few things that you need to keep in mind.

  • When you paste a chart in a different workbook or sheet, ensure that the source project remains open; otherwise, Excel will replace your linked data with #REF! errors.
  • Additionally, always double-check that all of your data is accurate before sharing any copied or pasted graphs.

If you’re struggling with copying and pasting charts too frequently, one suggestion is making templates with pre-configured charts for different types of data analysis tasks, which makes creating new charts significantly more efficient. If the amount of data points gets overwhelming, it could help if you use pivot tables instead of raw tables to make visualization easier without sacrificing processing time.

If a tree falls in the forest and no one prints out a chart to track it, did it really happen?

Printing charts

For printing Excel charts, simply select the chart and click on the ‘File’ tab. Then, choose ‘Print’ to preview and adjust settings such as page orientation and size. Finally, hit ‘Print’ to print your chart.

Column 1Column 2
Preparing to printSelect chart
Click ‘File’
Choose ‘Print’
Adjusting settingsPreview

To enhance your printed charts, consider adjusting elements such as font size and colors beforehand. Additionally, try printing to PDF for easy sharing and digital distribution.

Did you know that Excel offers a variety of chart types including line graphs, bar charts, and pie charts? Source: Microsoft Office Support.

Save time and sanity by saving your chart templates- because who has the patience to create the same chart from scratch every time?

Saving chart templates

When you want to reuse a chart design, saving chart templates is a helpful feature.

To save chart templates, follow these simple steps:

  1. Create your desired chart design and format the way you want.
  2. Select the chart and go to the Design tab on the Excel ribbon.
  3. Click on the “Save as Template” option.
  4. Give your template a name and click “Save”.

By following these steps, you can reuse your chart design with ease without having to recreate it from scratch each time.

It is essential to note that saving a chart template saves only the style of a specific chart type. If you want to use the same styles for multiple charts, save templates for each one.

Interestingly, Microsoft Excel provides several pre-built templates for users who need inspiration or starting points for their charts.

According to Office Support, Excel chart templates can save time while providing visually stunning designs to impress and captivate your audience.

Five Facts About How to Create a Chart in Excel:

  • ✅ Excel offers a variety of chart types, including bar charts, line charts, and pie charts. (Source: Microsoft)
  • ✅ A chart can be created in Excel by selecting the data to be charted and then choosing the desired chart type and style. (Source: Lifewire)
  • ✅ Excel allows for customization of chart elements such as titles, axes, labels, and legend. (Source: BetterCloud)
  • ✅ Charts in Excel can be copied and pasted into other Office applications, including Word and PowerPoint. (Source: Business Insider)
  • ✅ Advanced users can create complex charts and graphs using Excel’s advanced features such as pivot charts and sparklines. (Source: Excel Easy)

FAQs about How To Create A Chart In Excel

How to Create a Chart in Excel?

To create a chart in Excel, you have to follow the following steps:
1. Select the range of data that you want to include in the chart.
2. Go to the ‘Insert’ tab and click on the type of chart you want to create.
3. Your chart will appear on the worksheet, and you can resize and customize it as needed.

What type of charts can I create in Excel?

Excel offers a variety of chart types including bar, column, line, pie, scatter, and others. Each chart type has its own unique features and benefits. You can choose the chart type that best suits your data and visualization needs.

Can I customize my chart in Excel?

Yes, Excel provides a range of customization options for charts. You can change the chart style, color scheme, fonts, and titles. You can also add data labels, trendlines, and other elements to further enhance your chart.

How do I add data labels to my chart?

To add data labels to your chart, follow these steps:
1. Select the chart.
2. Go to the ‘Chart Design’ tab.
3. Click on the ‘Add Chart Element’ dropdown and select ‘Data Labels.’
4. Choose the type of data labels you want to add.
5. Customize the data labels as needed using the ‘Format Data Labels’ options.

How do I insert a chart as a separate sheet in Excel?

To insert a chart as a separate sheet in Excel, follow these steps:
1. Select the range of data that you want to include in the chart.
2. Go to the ‘Insert’ tab and click on the type of chart you want to create.
3. Click on the ‘Move Chart’ button.
4. Select ‘New sheet’ and enter a name for the chart sheet.
5. Click ‘OK.’

Can I update my chart automatically as my data changes?

Yes, Excel offers the option to update your chart automatically as your data changes. To enable this feature, you can select the chart and go to the ‘Chart Design’ tab. Click on ‘Select Data’ and select the range of data that you want to include in the chart. Check the ‘Update Automatically’ checkbox to enable this feature.

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