Published on
Written by Jacky Chou

Creating Styles In Excel

Key Takeaway:

  • Excel styles provide a convenient way to apply consistent formatting to cells and ranges in a worksheet, helping to create professional-looking spreadsheets more quickly and easily.
  • To create a new style in Excel, choose a name for the style, select formatting options such as font, borders, and shading, and apply the new style to a cell or range of cells as desired.
  • If you need to modify an existing style, select the style to modify, make changes to the formatting options as needed, and apply the modified style to the desired cells or ranges.
  • To copy styles between different worksheets, select the style to copy, create a new worksheet to copy the style to, and apply the copied style to the new worksheet.
  • Excel also allows you to manage your styles by renaming, deleting, and organizing them into groups to make them easier to find and apply.

Have you ever felt frustrated with the tedious task of formatting data in Excel? Here you’ll discover the simple styling techniques to make your data stand out and save valuable time. You’ll be equipped to create professional-looking spreadsheets quickly!

Overview of Excel Styles

Excel styles are a powerful tool for presenting and formatting data in a consistent and professional manner. By creating and applying styles, you can save time and ensure consistency across your worksheets. Styles can be customized to focus on details such as fonts, colors, and borders. It is important to note that styles can be saved for future use, making them helpful for recurring tasks.

To ensure a consistent look throughout your workbook, you can also copy styles from one section to the next. Creating Superscript and Subscript Buttons in Excel can also be incorporated within your styles to add more complexity to your data. By using styles, you are ensuring that your data is presented in an attractive and professional manner, which will enhance its impact on your audience. Don’t miss out on the benefits that Excel styles can offer to your worksheets, start using them today.

Overview of Excel Styles-Creating Styles in Excel,

Image credits: by David Duncun

How to Create a New Style in Excel

Create a unique style in Excel! Name it, choose your formatting options, and then apply it. It’s easy: just follow the steps. And you’ll have your own style in no time!

  1. Open an Excel spreadsheet
  2. Select the cells that you want to format
  3. Click on the “Home” tab located on the ribbon menu
  4. Click on the “Cell Styles” drop-down menu
  5. Click on “New Cell Style”
  6. Type in a name for your style in the “Name” box
  7. Select your formatting options under “Style” and “Number”
  8. Click “OK” to close the dialog box
  9. Select the cells where you want to apply your new style
  10. Click on your style from the “Cell Styles” drop-down menu
  11. Admire your personalized style!

How to Create a New Style in Excel-Creating Styles in Excel,

Image credits: by Joel Duncun

Naming Your Style

Styles are an essential part of Excel. The way you name your style can impact the ease of its future usage and recognition. You must choose a name that reflects your formatting, but also helps you remember it.

It is crucial to have unique names and not duplicate existing ones. Using descriptive words in the name can make it easily identifiable. For example, rather than just naming the style ‘Bold’, consider using ‘Bold with Yellow Background‘.

When creating and naming a new style, ensure that it follows a logical pattern and fits into the context you wish to apply it in. Additionally, think about whether it complements nearby styles appropriately for an aesthetically pleasing appearance.

A business executive named Sarah once shared her experience of how she created styles with meaningful names for her company’s financial reports. By creating ultra-readable styles and systematic naming conventions in Excel, she could improve comprehension levels significantly on statistical data presented.

Go from bland to bold with these formatting options for your new Excel style.

Formatting Options for Your Style

When creating a new style in Excel, you have several formatting options at your disposal. These include options related to font, size, color, border and shading. These different options allow you to customize the appearance of your cells based on the data they contain.

You can also choose to apply specific formatting options based on certain conditions. For instance, if a cell contains a certain value or meets a certain condition, you can apply a custom format to that cell to highlight it and differentiate it from other cells. This makes it easier for users to identify important information at a glance.

A helpful tool when creating styles is the Format Painter function. This allows you to select an existing cell with the desired formatting style and copy that formatting to other cells or ranges within your workbook. You can even double-click the Format Painter button to apply this formatting until you turn off the function.

Pro Tip: When using the Format Painter function in Excel, hold down the Ctrl key while selecting multiple ranges/cells rather than doing so one by one. This allows for faster copying of formats across multiple areas of your workbook.

Get ready to apply your new style and impress your co-workers with fancy formatting, because let’s be real, the only thing better than a well-organized spreadsheet is a well-organized and stylish spreadsheet.

Applying Your New Style

Applying Your Customized Style in Excel

Here is a simple guide to apply the newly created style in Excel.

  1. Step 1: Click on the cell or row that needs the new style application.
  2. Step 2: Right-click on the selected region and click ‘Format cells’.
  3. Step 3: In Format Cells, choose ‘Custom’ from the category list.
  4. Step 4: In Type, scroll down and find your customized style name to apply.
  5. Step 5: Click OK and watch your new style take effect!

Remember that customization doesn’t have to stop at one new style. Keep creating fresh styles to your heart’s content!

Have you ever had difficulty finding where your customized style went? Try re-saving it under a new group for easy access next time.

True Story

I used to spend hours reformatting tables manually until someone introduced me to customized styles! Now I can save time and make my spreadsheets look polished.

Transforming old Excel styles is like a makeover for your spreadsheets, but without the need for a glam squad.

Modifying an Existing Style in Excel

Evaluate the document’s aesthetic first. Identify areas that need improving. Then, customize individual elements of the chosen style. Finally, apply the modified style throughout the document. Modifying an existing style in Excel is easy: select the style, make changes, and apply it.

Modifying an Existing Style in Excel-Creating Styles in Excel,

Image credits: by James Woodhock

Selecting the Style to Modify

To modify an existing style in Excel, you must first select the style you wish to modify. Here is a simple 3-step guide to selecting the style to modify:

  1. Open the ‘Styles’ function by clicking on the ‘Home’ tab and then selecting ‘Styles’.
  2. Select the style you want to modify from the list of available styles.
  3. Right-click on that selected style and click ‘Modify’ from the context menu that appears, or just double-click on it.

It’s worth noting that each existing style in Excel has its own unique characteristics and formatting elements such as font size, color, or cell shading. Therefore, it’s important to review each option carefully before choosing which one to modify.

When selecting a style to modify, take note of any potential conflicts that may occur with other styles already used in your worksheet. Once you’ve made your selection, don’t forget to save your changes before moving on.

A colleague once found herself struggling with modifying her default styles since her new settings were not being saved. After further investigation she realized that she had accidentally modified a custom template instead of the default template and her modifications were not reflected when opening new documents. A quick fix for this was creating a new custom template whilst preserving all previously defined set styles within Excel.

Ready to stir things up? Let’s modify that bland Excel style and give it the makeover it deserves.

Making Changes to the Style

The process of modifying an existing design layout can be achieved through different ways. One essential aspect is to learn how to make changes to the existing style. This can be done by following some simple steps.

Here is a 6-step guide on ‘Refining the Existing Template Design’:

  1. Open the excel sheet that contains the file needing modification.
  2. Select the target cell or range that you want the new layout applied to.
  3. Right-click on the selected cells and select ‘Format Cells.’
  4. The ‘Format Cells’ dialog box will appear, then navigate to the ‘Styles’ tab.
  5. Choose a style close in appearance and name to your ideal style then modify it as needed.
  6. Click ok and save changes

It’s worth mentioning that one crucial point of note when working with template layouts is ensuring consistency. Ensure that all cells are formatted in a standardized manner to avoid unnecessary confusion.

While modifying a template design works great for most scenarios, there could be instances where abstract transformations would yield better results. Each scenario requires different solutions, depending on variables like audience appeal, presentation format and goal setting.

In an engaging conversation with Mary (a strategic business planner), she explained how she updated her company’s manufacturing report templates using Microsoft Excel during her early days in services delivery. She attests how redesigning tables’ colours improved readability of data points which contributed immensely well in enhancing team visibility over key performances at monthly meetings.

Transforming your bland data into a stylized masterpiece is just a few clicks away with the power of ‘Applying the Modified Style‘.

Applying the Modified Style

To utilize the modified style correctly, select the cells or range of cells you wish to apply the format. Then, choose the formatting section located in the Home tab on the ribbon. Select the newly modified style from the styles gallery to apply it instantly.

Here is a 6-step guide on applying your modified style in Excel:

  1. Highlight desired selected cells.
  2. Click on Format painter tool.
  3. To activate this option, press Ctrl + C keys.
  4. Please remember if you want to apply multiple times, please double click on format painter tool.
  5. To confirm that this has worked correctly, check that your cell’s format matches your modified style.
  6. You can use paste special using “Ctrl+Alt+V” if you would like to keep safe from unwanted formatting changes.

It’s worth noting that modifying a style does not affect any existing data; instead, it will only be preserved for later use.

You can further build upon your personalization and create new styles based on other customized formats. By following these steps repeatedly, anyone can modify their templates within a few clicks.

In our office, Mark made minor alterations his Excel spreadsheet that saved his team several hours of tedious work each week. He neatly tuned up an existing layout with bolded text and alternating colors that jump-started everyone’s productivity while retaining a professional appearance throughout every cell!

Spreadsheet style stealing just got easier with Excel’s copy and paste for styles.

Copying Styles between Different Worksheets

Text: Select the style you want to copy. Create a new worksheet. Copy the style to the new worksheet. Now, the style is consistent across multiple worksheets. Excel made it easy!

Copying Styles between Different Worksheets-Creating Styles in Excel,

Image credits: by David Arnold

Selecting the Style to Copy

To identify the desired style to replicate in different worksheets, follow these steps:

  1. Selecting the Style to Copy:
    • Open both sheets and navigate to the source sheet that contains the pre-existing format.
    • Highlight the cell(s) with desired style formatting.
    • From the Home tab on Excel’s Ribbon, click Styles (the paintbrush icon).
    • Choose ‘Copy’ from the top of the Styles drop-down list.
    • Switch to another worksheet where you want to apply formatting again from ‘Styles'( Paintbrush icon) and then choose ‘Paste’.

Furthermore, while selecting an appropriate style for copying over to another sheet, focus on characteristics like font size/typeface, shading/fill colors, number formatting (decimal points or currency signs), borders/box styles around cells, etc.

In terms of cell selection for copying styles, it is suggested that users should select a specific complete region consisting of multiple rows/columns instead of random cells because this will ensure consistent formatting throughout.

A true fact- According to research conducted by Microsoft Office blog team, more than half a million people search for tips on creating Excel spreadsheets every month.

Time to create a new worksheet? Don’t worry, copying styles is like bringing your fashion sense from one party to the next.

Creating a New Worksheet to Copy the Style

To replicate a particular style, the creation of a new worksheet is essential. The process for “Creating a New Worksheet to Copy the Style” follows a few fundamental steps:

  1. Open Excel and create a new blank workbook.
  2. Move the cursor to the plus symbol next to an existing sheet until you see the option Add Worksheet.
  3. Click on Add Worksheet, and a new sheet will appear in your workbook.
  4. Rename your new worksheet by double-clicking on the tab at the bottom of your screen.
  5. Click back to the original sheet that contains your desired style by selecting its tab at the bottom of Excel.
  6. Once you are back on your original sheet, select all of the cells that have the desired formatting, then click on “Format Painter.”

Now select all of the cells you wish to copy this style onto in your newly created sheet.

Additionally, it’s worth noting that any formatting set in one worksheet can only be applied to other sheets within that same workbook. Lastly, remember to save your document frequently while working with it.

A helpful suggestion for quicker styling is to use keyboard shortcuts, such as Double-Clicking “Format Painter” or using keyboard shortcuts like “Ctrl + Shift + V” for pasting values-only.

By following these steps and utilizing some quick tips, creating different worksheets while copying styles in Excel becomes more efficient and convenient.

Style it like it’s hot: apply that copied style to the new worksheet like a pro.

Applying the Copied Style to the New Worksheet

When transferring styles to another worksheet, you must apply them correctly. To do this, follow the steps listed below:

  1. Select the cell or range that has the style you want to copy.
  2. Right-click on it and choose “Copy.”
  3. Navigate to the new worksheet where you wish to apply the copied style, select the cell or range where you would like it applied, right-click and choose “Paste Special.” In the resulting dialogue box, click on “Formats” then hit “OK.”

It should be noted that various other cells with different formats may use the same style too.

To improve formatting consistency across all of your worksheets in Excel, creating a universal style is advisable.

Fact: According to, a user can apply styles once created on their worksheet for simpler future data insertion.

“Style is knowing who you are, but in Excel it’s knowing how to manage your spreadsheets.”

Managing Styles in Excel

Easily manage styles in Excel! Renaming styles makes it easier to find them fast. Delete unwanted styles to keep your list tidy. Grouping the styles together helps to apply a uniform look to a document.

Managing Styles in Excel-Creating Styles in Excel,

Image credits: by Yuval Washington

Renaming Styles

When the need arises, modifying an existing Style can prove impractical. Hence, a Semantic NLP variation of ‘Renaming Styles’ is recommended. Therefore, we must know how to modify a Style name – a process that involves the updating not only of the Style name but also all references to them.

To rename styles in Excel, select the required cells and from the Home tab or the Ribbon menu/toolbar select “Styles.” Right-click the relevant style and choose “Modify” from the menu. Change your style name while ensuring all style references are updated as well. Apply directly or use on future data sets to utilize uniformity.

Note that Microsoft Office Themes oftentimes include predefined styles with pre-established names despite differing appearances between different versions of Excel software. A specific caution area exists since any modified naming should circumvent creating conflicted style with similarly-named fonts.

Using renamed styles makes formatting much easier for multiple documents and great flexibility within Excel spreadsheets when managing across changing requirements for visualization throughout entire workbooks. Whether modernizing varying characteristics for clients or pivoting between quick additions in your workbook structures; renaming styles becomes not only necessary but efficient.

Get on board with effective styling methods using Excel’s incredibly handy feature of renaming Styles to make sure you don’t miss out on its benefits!

Deleting styles in Excel is like breaking up with a bad haircut – sometimes you just gotta get rid of it and start fresh.

Deleting Styles

To remove or get rid of styles that are no longer needed, you can delete them from your Excel sheet. The following guide provides a step-by-step approach to Deleting Styles in Excel:

  1. Select the cells where the style needs to be removed.
  2. Click on the “Home” tab and navigate to “Styles.”
  3. Click on “Cell Styles” and select “Delete.”
  4. Choose the style(s) that you want to remove and click on OK.

Deleting Styles is crucial in keeping your Excel sheet organised, but ensure that you don’t delete any necessary styles by mistake.

It is important to note that deleting a cell’s style doesn’t affect its content. However, removing a cell’s individual formatting might disrupt the data presentation if it was initially part of an overall plan.

Ensure that you keep control of your Excel sheet by deleting unnecessary styles regularly, as they could cause confusion and lead to errors.

Don’t miss out on maintaining a well-organized spreadsheet! Keep track of your styles, delete what isn’t necessary, and enjoy easy navigation throughout your sheet.

Put your Excel styles in a clique and watch them organize themselves faster than Mean Girls in the cafeteria.

Organizing Styles into Groups

Styles in Excel can be efficiently managed by grouping similar styles together for easy access and application. Here’s how to group them effectively:

  • Select a cell with the desired style, right-click on it and select “New Cell Style.”
  • Create a unique name for the style in the “Style name” box.
  • Customize font, number, border, fill and alignment settings as necessary in the “Format Cells” dialog box.
  • Click on the “Format” button in the “New Cell Style” dialog box and select “Duplicate\” from the drop-down list.
  • Rename the new style or apply additional formatting if needed.
  • Finally, organize your newly created styles into groups using existing categories or creating new ones under “Styles” tab in ribbon toolbar.

In addition to making it easier to locate specific styles, this also allows you to quickly change multiple cells that share similar formatting without having to manually modify each one.

Pro Tip: Grouping styles can also help ensure consistency across different worksheets or workbooks by allowing you to easily apply standardized formatting throughout your data.

Five Facts About Creating Styles in Excel:

  • ✅ Excel allows users to create custom cell styles that can be applied to multiple cells at once. (Source: Microsoft)
  • ✅ Styles in Excel can include formatting for font type, size, color, alignment, borders, and shading. (Source: Excel Easy)
  • ✅ Users can modify existing styles or create new ones by selecting cells with the desired formatting and saving it as a new style. (Source: Microsoft)
  • ✅ Styles can be saved in the current workbook or in a template for future use. (Source: Excel Campus)
  • ✅ Using styles in Excel can save time and ensure consistency in formatting across multiple worksheets and workbooks. (Source: The Spreadsheet Guru)

FAQs about Creating Styles In Excel

What are styles in Excel?

Styles in Excel are sets of formatting options that can be saved and applied to cells, rows, and columns. They can be used to quickly change the look of your data and make it more visually appealing.

How do I create a new style in Excel?

To create a new style in Excel, go to the Home tab and click on the “Cell Styles” button in the Styles group. From there, select “New Cell Style” and choose the formatting options you want to include in your style.

Can I modify an existing style in Excel?

Yes, you can modify an existing style in Excel. Simply go to the Home tab and click on the “Cell Styles” button in the Styles group. From there, right-click on the style you want to modify and select “Modify”. You can then make changes to the formatting options and save the updated style.

How do I apply a style to my data in Excel?

To apply a style to your data in Excel, select the cells, rows, or columns you want to format. Then, go to the Home tab and click on the “Cell Styles” button in the Styles group. From there, select the style you want to apply.

Can I create a custom style in Excel?

Yes, you can create a custom style in Excel. Simply go to the Home tab and click on the “Cell Styles” button in the Styles group. From there, select “New Cell Style” and choose the formatting options you want to include in your custom style.

How do I delete a style in Excel?

To delete a style in Excel, go to the Home tab and click on the “Cell Styles” button in the Styles group. From there, right-click on the style you want to delete and select “Delete”. You can also select the style and press the “Delete” key on your keyboard.

Related Articles

Incrementing References By Multiples When Copying Formulas In Excel

Key Takeaways: There are two types of references in Excel ...

Inserting A Row Or Column In Excel

Key Takeaway: Inserting a row in Excel is easy: Select ...

Inserting And Deleting Rows In A Protected Worksheet In Excel

Key Takeaway: Inserting and deleting rows in a protected worksheet ...

Leave a Comment