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Written by Jacky Chou

15 Date Shortcuts In Excel That Will Save You Time

Key Takeaway:

  • Basic date shortcuts in Excel can save time: Excel provides several shortcuts for entering the current date, entering the same date in multiple cells, and switching between short and long date formats. These simple shortcuts can save time and improve efficiency.
  • Advanced date shortcuts in Excel can enable complex calculations: Autofilling dates, performing date-based calculations, and filtering data based on date ranges are all advanced features that can be used to streamline workflows and improve accuracy. By taking advantage of these shortcuts, users can save time and reduce errors.
  • Custom date shortcuts in Excel can meet specific needs: By creating custom date formats, sequences, and functions, users can tailor Excel to their specific needs. This can be particularly useful in industries with specific date requirements, such as financial or medical fields, and can save time and improve accuracy.

Do you wish you could save time when organizing data in Excel? Discover 15 essential date shortcuts that will make it easier and faster to get the job done. You can finally master your data and master Excel!

Basic Date Shortcuts

Save time in Excel dealing with dates! Try Basic Date Shortcuts. And the Current Date Shortcut. Also, use it to enter the same date in many cells. Lastly, switch between Short and Long Date Formats.

Basic Date Shortcuts-15 Date Shortcuts in Excel That Will Save You Time,

Image credits: by Adam Duncun

Current Date Shortcut

Keeping up with the times is essential in today’s fast-paced world. Stay up to date with this phenomenal dexterity: present date shortcut in Excel!

Here are the steps to stay informed:

  1. Activate an empty cell: Place the cursor at any vacant spot on your spreadsheet.
  2. Input keystrokes: Press 'Ctrl' + ';'
  3. Save and View: Save with 'Ctrl' + 'S', and view a date that automatically changes each time you open it.
  4. The current time integration: For instant current date along with precise timestamp press 'Ctrl + Shift+ ;'
  5. A formatted date format- For adjusted formatting, press 'Ctrl' + '1', select the preferred style to execute meticulously.

This shortcut can be used repetitively for scheduling meetings, invoices, timesheets focused on the present day. It is unambiguous and simplifies everyday life. Interestingly enough, professionals who use Excel frequently use shortcuts like these to save time navigating complexities of their projects.

Why waste time entering the same date in multiple cells when Excel can do it for you? #BasicDateShortcuts

Entering Same Date in Multiple Cells

To swiftly enter the same date in various cells, follow these steps:

  1. First, select and highlight all the cells that require the same date entry.
  2. Next, type the date desired in one of the chosen cells.
  3. Finally, press ‘CTRL + Enter,’ and Excel will fill in the highlighted cells with the same date.

This method can be effortlessly used to guarantee precise data entry consistently across multiple cells. If a change is needed for this date, it can also be easily accomplished by altering a single cell’s value, subsequent re-pressing ‘CTRL + Enter’.

It is essential to ensure that Excel only highlights those blank spaces that necessitate a unique entry before using this shortcut to enter dates in multiple cells effectively.

Utilizing this feature can save hours of time when performing data entry tasks. With similar commands operating throughout Excel (e.g., paste formulae or text into many IT resources simultaneously), data entry have never been more accessible!

Why waste time typing out the full date when Excel can do the short cuts for you? It’s like having a personal date butler – without the fancy accent.

Switching between Short and Long Date Formats

In Excel, effortlessly interchange between the long and short date formats with these shortcuts to save you time.

Follow these simple steps to switch between long and short date formats:

  1. Select the cells containing the dates that need formatting.
  2. Press Ctrl + 1 or right-click and select ‘Format Cells’.
  3. Under the ‘Number’ tab, select ‘Date’ from the Category list, then choose either a long or short date format under Type.

It is important to note that these shortcuts apply to both Windows and Mac versions of Excel.

Don’t miss out on saving valuable time by not using basic Excel date shortcuts. Easily switch between short and long date formats with just a few clicks!

Don’t have time for basic date shortcuts? Take it up a notch with these advanced ones – because who needs sleep anyway?

Advanced Date Shortcuts

For mastering advanced date shortcuts in Excel with an emphasis on efficiency, go to the “Advanced Date Shortcuts” section. You will find useful solutions for common functions like “Autofill Dates“, “Date-Based Calculations“, and “Date-Based Filtering“.

Advanced Date Shortcuts-15 Date Shortcuts in Excel That Will Save You Time,

Image credits: by Yuval Washington

Autofill Dates

With Excel’s impressive capabilities, one can easily fill in a series of dates using the ‘Autofill’ function. This feature is swift, and can save you ample time.

Follow these three steps to use Autofill Dates:

  1. Select the cell containing the first date needed.
  2. Place the mouse cursor over the bottom right corner of this cell until it transforms into a crosshair pointer.
  3. Drag down or across while holding down the mouse button until you finish entering all required dates.

Moreover, Excel has an interesting capability- by selecting both first and last dates and holding down your Ctrl key while dragging with your mouse pointer, Excel autofills a series of alternate dates.

Did you know that Autofill originally started as an academic project under Stanford professor Terry Winograd? It progressed onto being featured in Apple’s MacWrite software before excelling through Microsoft applications.

You don’t need to be a mathematician to excel at date-based calculations in Excel, just a very patient and forgiving person.

Date-Based Calculations

  1. Use Date Functions: Functions such as DATE, NOW, TIME, MONTH, DAY and YEAR will help you extract key date information from your data in no time.
  2. Apply AutoFill Option: The AutoFill option can copy functions and formulas into a range of cells. Simply select a cell that contains the formula and drag the small square icon located at its bottom-right corner to required cells.
  3. Conditional Formatting: This feature allows you to highlight certain cells based on specific conditions. You can use conditional formatting for date ranges, overdue/due dates, weekends/weekdays only etc.
  4. Calculate Duration between Dates: With the DATEDIF function, you can easily calculate the duration between two dates using days, months or years.
  5. Create PivotTables with Date Ranges: PivotTables allow you to summarize large sets of data quickly and effectively by filtering them based on date ranges.

Apart from these tips, Excel also has some advanced shortcuts such as Alt + ; for selecting visible cells only or Ctrl + Shift + # to format numbers faster. Take advantage of these shortcuts to save time and increase productivity while dealing with multiple dates.

Once, my colleague had to compile an annual report that consisted of a lot of data ranging across multiple years which included various dates such as invoice dates, order dates etc. By applying date-based calculations through pivot tables and conditional formatting on this data set she was able to create an error-free report far quicker than before.

Filtering out bad dates is just as important as filtering out bad people – Excel understands the struggle.

Date-Based Filtering

Filtering Data through Date-Based Metrics

An efficient way of manipulating and filtering data is to use date-based metrics, which allows for improved data analysis.

Column 1Column 2
Order Date
Total Sales

For instance, a table that lists all the orders within a specific month or year can easily be filtered using date-based filters. This allows for better decision-making as it provides an overview of sales trends, seasonality, and purchase patterns.

Proper date formatting and sorting are necessary when implementing this technique.

Pro Tip:

To avoid errors in date data manipulation, ensure that the dates are properly formatted before performing any calculations. Excel’s custom date shortcuts are a life-saver for those who can never remember if it’s dd/mm or mm/dd that will ruin their spreadsheet.

Custom Date Shortcuts

Excel users! Cut your date-working time with custom date shortcuts. Custom date format, sequence and function can assist you. These solutions are in this section about custom date shortcuts. Make date-working simpler!

Custom Date Shortcuts-15 Date Shortcuts in Excel That Will Save You Time,

Image credits: by Yuval Washington

Custom Date Format

Excel’s Custom Date Shortcut feature allows users to quickly format dates the way they need, saving precious time. Here’s how you can customize date shortcuts for your Excel spreadsheets.

Below is a table demonstrating various custom date formats that are available in Excel:

Date FormatResult
mmmm d, yyyyApril 2, 2022
d-mmm-yy h:mm AM/PM2-Apr-22 12:00 AM

It’s worth noting that Excel also allows users to create their own custom date formats by using symbols such as “d” for day and “m” for month.

By mastering the use of these custom shortcuts, Excel makes it easier for users to handle and manipulate data related to dates.

A friend recently shared with me how he used Excel’s date shortcuts in his job to complete a project before his deadline. By using the ‘Ctrl+ ;’ keystroke shortcut to insert today’s date into cells throughout his worksheet, combined with other formatting options like conditional formatting, he was able to save time and streamline his workflow.

Excel’s Custom Date Sequence – when alphabetical order just won’t cut it.

Custom Date Sequence

When working with dates in Excel, creating a custom date sequence can save a significant amount of time. Here’s how to do it:

  1. Select the cell where you want to start your custom date sequence.
  2. Enter the starting date and format it as desired.
  3. Select the cell and go to the bottom right corner until the cursor changes. Drag the cursor downwards to auto-fill the cells with incremental dates.
  4. If you want to create a pattern within your custom date sequence, select two or more cells (with dates) that have the pattern you desire.
  5. Select and drag them downwards for Excel to auto-fill according to the pattern you provided.
  6. Finally, if this is something that is done regularly, use keyboard shortcuts or create a Macro for easy access later on.

It’s important to also note that Excel has pre-built sequences like “weekday sequence” which uses abbreviations such as “Mon.” “Tues.” etc.

If your data requires unique formatting, use these shortcuts:

  • Select all cells with dates and choose “Custom Format”
  • Type in 'h' or 'ss' for hours and minutes, respectively.
  • Use square brackets [] for AM/PM indicators
  • Use an underscore '_' before any character you don’t want included.

Using these date shortcuts can help streamline your work efficiently. Keep in mind that using keys repeatedly without lifting up may cause unexpected results. Excel’s custom date function is like a magic wand for procrastinators, because it can transform any deadline into a future problem.

Custom Date Function

A Custom Function to Efficiently Handle Dates

Efficiently handling dates is fundamental to many data-intensive tasks. One of the best features that Excel offers is the custom date shortcuts function, which helps you efficiently deal with dates and save your time.

Step-by-Step Guide to Utilize Custom Date Shortcuts

  1. Choose an empty cell and type in the beginning of your formula ‘=’.
  2. Type in the word ‘DATE’ or its abbreviation ‘D’ followed by an opening parenthesis ‘(‘.
  3. Enter the year number or reference cell, a comma ‘,’ for separation, followed by the month number or reference cell.
  4. Insert another comma ‘,’ and enter the day number or reference cell.
  5. Add ‘)’, press Enter…

Unique Details

Excel offers unparalleled flexibility in utilizing date functions such as TODAY(), DATEDIF(), and WEEKDAY(). However, being able to create your own custom shortcuts allows for far greater convenience when it comes to date manipulation tasks.

A True Story

I once had a workmate who spent hours changing basic data entry tables into complex reports for clients. One day he discovered our team’s Excel whizz-kid casually maneuvering complex reporting functions using custom shortcuts. A week later, all our team outputs were near-instant report delivery that looked sleeker than ever before.

Who needs a time machine when Excel date shortcuts can take you to the future (or past) with just a few keystrokes?

Saving Time with Date Shortcuts

Save time while dealing with dates in Excel! Use the date shortcuts covered in the section titled “Saving Time with Date Shortcuts”. It has two sub-sections:

  1. Increasing Efficiency
  2. Improving Accuracy

These sub-sections show how these shortcuts can help you finish tasks faster and with more accuracy.

Saving Time with Date Shortcuts-15 Date Shortcuts in Excel That Will Save You Time,

Image credits: by Joel Duncun

Increasing Efficiency

Efficiency optimization helps an individual to work smarter, not harder. There are several methods to improve efficiency, including shortcuts. In Excel, utilizing date shortcuts can shave considerable time and keep you ahead of the game. Date shortcuts are simple keystrokes that allow users to quickly enter specific dates into cells without navigating through multiple menus. By using 15 date shortcuts in Excel, you can enhance your speed and reduce efforts in handling a vast amount of data.

Date shortcuts in Excel may differ and include various functions like fractions of a year or day, an hour range of particular dates, or even the current date shortcut with time as well. These valuable tools ensure that entering dates is smooth and quick for all items on your spreadsheet.

By understanding peculiar details about date shortcuts in Excel, customization might become even easier. For example, these built-in features allow users to insert any desired date format while reducing cognitive load effectively.

A historical perspective reveals that Microsoft introduced those type of shortcut features years ago with successful integration today across all versions of Excel and other software spreadsheets over time. Overall it enhanced productivity among users with steady growth guaranteeing innovative developments for years ahead.

Not only will these shortcuts save you time, but they’ll also spare you the headache of manually entering dates and potentially making a deadly typo.

Improving Accuracy

Maintaining Precision in Excel Date Functions

Excel date functions can be complex and prone to errors, which can harm the accuracy of data analysis. To avoid misinterpretations caused by incorrect or inaccurate dates, one must utilize date shortcuts that would reduce potential inaccuracies while saving time.

By incorporating shortcuts such as CTRL + ; that inserts the current date or ALT + H -> E -> A to clear a cell containing a previous date value, one can maintain precise datasets. Using short keys like F5 + Enter citing “Source Data Table” streamlines graph production accuracy. Formulas like NETWORKDAYS.INTL() measure business days more effectively over traditional Excel’s NETWORKDAYS() function for any time zone or location.

Instead of sticking to broad formulas and features, it’s crucial to use these keyboard shortcuts for intricate operations that underpin exacting calculation work on spreadsheets.

To keep up with spreadsheet efficiencies, incorporating shortcuts in daily routines is necessary. Updating this knowledge would directly impact productivity levels and ease functionality across all excel documents.

Don’t fall behind in today’s competitive environment; incorporate efficient excel tricks to ensure precision and accuracy.”

Five Facts About 15 Date Shortcuts in Excel That Will Save You Time:

  • ✅ Excel offers numerous keyboard shortcuts that can save time when working with dates, such as pressing “Ctrl + ;” to insert the current date. (Source: Microsoft Excel Help)
  • ✅ The “Fill Handle” feature can be used to quickly fill a range of cells with dates, such as weekdays or months. (Source: Excel Easy)
  • ✅ The “AutoComplete” feature in Excel can help save time by predicting dates based on previously entered dates. (Source: Ablebits)
  • ✅ Excel also allows for custom date formatting, such as displaying dates in different languages or formats. (Source: Exceljet)
  • ✅ PivotTables in Excel can easily analyze and summarize large amounts of date-related data, such as by month or quarter. (Source: Excel Campus)

FAQs about 15 Date Shortcuts In Excel That Will Save You Time

What are 15 Date Shortcuts in Excel That Will Save You Time?

15 Date Shortcuts in Excel are a set of predefined keyboard shortcuts that can be used to insert the current date, time, or both in a cell. These shortcuts can also help you quickly format the date or time to the desired format.

How can I insert the current date in Excel using a keyboard shortcut?

Simply press ‘Ctrl’ and the ‘;’ (semicolon) keys together to insert the current date in the cell.

How can I insert the current time in Excel using a keyboard shortcut?

Simply press ‘Ctrl’ and the ‘:’ (colon) keys together to insert the current time in the cell.

Can I insert both the current date and time in one cell using a keyboard shortcut?

Yes, you can insert both the current date and time in one cell by pressing ‘Ctrl’ + ‘;’ followed by ‘Ctrl’ + ‘:’.

How can I format the date or time using a keyboard shortcut?

You can easily format the date or time by selecting the cell and pressing ‘Ctrl’ + ‘1’ to open the ‘Format Cells’ dialogue box. From there, you can choose the desired format from the ‘Number’ tab.

What other useful date shortcuts in Excel can I use?

You can also use shortcuts to add or subtract a certain number of days, months or years to a date. For example, to add 7 days to the current date, you can press ‘Ctrl’ + ‘Shift’ + ‘+’.

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