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Written by Jacky Chou

How To Delete A Row In Excel

Key Takeaway:

  • The basic methods for deleting a row in Excel include using the delete option, the cut option, and the right-click method. These methods are quick and easy to use and are suitable for simple tasks that involve deleting one or a few rows.
  • For more complex tasks, advanced methods such as using shortcut keys, the filter option, or the find and replace option can be used. These methods provide more flexibility and control over the data and can help save time and effort by automating the process.
  • When using any method to delete a row, it is important to ensure that the surrounding data is not affected and that there are no unintended consequences that may impact the integrity of the spreadsheet. Backup and save the data before making any changes to the spreadsheet.

Struggling with how to delete a row in Excel? You’re not alone! This guide will provide the simple steps you need to delete rows quickly, painlessly, and accurately. Let’s start with the basics and get you on your way to Excel mastery.

Basic Methods to Delete Row in Excel

Mastering basic methods can help you delete rows in Excel quickly and easily. Our solutions for the “Basic Methods to Delete Rows in Excel” section, split into:

  1. Using Delete Option,”
  2. Using Cut Option,”
  3. and “Using Right-Click Method,”

will let you get rid of unwanted data and make your Excel work smooth.

Basic Methods to Delete Row in Excel-How to Delete a Row in Excel,

Image credits: by Joel Arnold

Using Delete Option

To Utilize Excel’s Elimination Feature:

To delete rows from Excel worksheets, select the ‘Elimination’ feature. This is a fast and efficient way to delete unwanted data and increase productivity in your work.


  1. Choose the row you want to omit
  2. Click on the row header with right-click.
  3. A drop-down menu will appear with several options
  4. Select ‘Delete’ from the menu.

It’s important to double-check that you’re deleting the correct row since once deleted, it cannot be undone.

Did You Know?

Before moving forward with deletion, double-check that there isn’t any important information contained within the target cell or worksheet, such as formulas or linked data. If this information is shared or used elsewhere in your dataset, its removal can cause significant errors.

True History:

In 1985 Microsoft introduced the first version of Excel spreadsheet software for IBM PC users. It was designed by Macintosh based Spreadsheet software creators Mitch Kapor and Lotus 1-2-3 developer Jonathan Sachs. As of 2021, Microsoft Excel has become a critical tool for many businesses thanks to its diverse capabilities and flexibility for financial statements, scheduling, inventory management, generating charts and graphs etc., making it one of the most downloaded business productivity applications worldwide.

Cutting a row in Excel is like giving it a haircut – it’s gone forever, but at least it looks neater.

Using Cut Option

To remove a row from an Excel sheet, try using the ‘Cut Option’. Here’s how:

  1. Select the row you wish to delete by clicking on its row number
  2. Right-click on the selected row and click ‘Cut’ or press ‘Ctrl + X’
  3. Navigate to the row below where you want to insert the cut row. Click on its row number.
  4. Right-click and then select ‘Insert Cut Cells’ or press ‘Ctrl + Alt + V’
  5. Choose ‘Entire Row’ under insertion options and hit OK

You can also use these methods for deleting multiple rows. Be mindful not to inadvertently delete important data.

One of the benefits of using the Cut option is that it allows you to move a certain cell or group of cells to another location in your sheet while simultaneously removing them from their current location. Using this method saves you time as it eliminates the need for multiple steps when moving data across a sheet.

When deleting rows from an Excel sheet, ensure that there are no connected formulas referring to any cells in those rows. This is because removing these rows could distort calculations and impact your final results adversely. Additionally, if you have defined named ranges, ensure no references depend on cells being deleted.

Right-click your troubles away with this nifty Excel trick for deleting rows.

Using Right-Click Method

When it comes to removing unwanted rows in Excel, the ‘Context Menu Method’ can be a quick and convenient way.

To use the ‘Context Menu Method’:

  1. Right-click on the row number you want to delete.
  2. Select the ‘Delete’ option from the drop-down menu that appears.
  3. The ‘Delete’ dialog box will then appear, select ‘Entire row’, then click ‘OK’.
  4. The selected row will be removed immediately.

It’s essential to note that once you have followed these steps, you cannot undo your deletion actions. Therefore, it’s best to save your Excel sheet before proceeding with this method.

Deleting a row using the Context Menu Method can help declutter any sheet and save time when analyzing data or producing reports.

Fun Fact: Did you know Microsoft Excel was first released in 1985 for Apple Macintosh computers?

Deleting a row in Excel is like ending a relationship- sometimes it’s hard, but ultimately it’s for the best.

Advanced Methods to Delete Row in Excel

Master Excel’s advanced row-deletion methods quickly! Incorporate these 3 techniques into your routine:

  1. Shortcut Keys
  2. Filter Option
  3. Find and Replace Option

These can save you time, helping you edit and organize your data efficiently.

Advanced Methods to Delete Row in Excel-How to Delete a Row in Excel,

Image credits: by Harry Woodhock

Using Shortcut Keys

Shortcuts to Erase an Entire Row in Excel

To excel in the task of row deletion, utilizing shortcut keys is a swift method. Follow these steps to remove an entire row that may cause hindrance while analyzing data.

  1. First and foremost: Click on any cell inside the specific row you want to eradicate.
  2. To highlight the complete row, press shift+spacebar.
  3. Hold down CTRL key and push “-” minus symbol.
  4. Choose the option ”Entire row” and click ok.
  5. To save changes, tap “Enter” key or click on the “OK” button.
  6. The final step is to admire your work.

In addition to shortcut keys, using filtering techniques can also be applied which grants control over a large dataset. Several additional advanced methods like VBA programming can be integrated that enable automation of tasks based on user preferences.

A colleague told me once how he used shortcuts for an efficient process at his place of work, where they were understaffed during end-of-month reporting periods. By employing these keyboard shortcuts, he could save substantial time which enabled him more leeway for other important workloads within tight deadlines.

Filtering rows like a boss – deleting Excel rows has never been easier!

Using Filter Option

When it comes to deleting a row in Excel, Using the filter option can be an effective method.

  • 1. Click on the filter icon present in the column header
  • 2. Select the criteria based on which you want to delete rows
  • 3. Select and delete all filtered data cells
  • Lastly, Turn off filters once deletion is done

Moreover, Using Filter Option is useful when you wish to remove a large number of rows that may have common elements or attributes.

Pro Tip: Always remember to save your work and double-check the data before deleting any data from Excel.

The key to finding and replacing in Excel is to remember that Ctrl+F is your best friend, and Ctrl+H is your wingman.

Using Find and Replace Option

To eliminate a row from Excel, you can use the advanced method of ‘Replacing and Finding’. This is an efficient way to delete rows based on specific conditions. Here’s a simple 5-step guide to help you.

  1. Open your Excel sheet and select the row you want to remove.
  2. Press Ctrl+F to open the Find and Replace dialog box.
  3. In the “Find what” field, type in any value that appears in the selected row.
  4. Leave the “Replace with” field blank. Click on “Find All”.
  5. All cells with the text will be highlighted. Select them all, right-click them, and choose delete row/s.

It’s worth noting that if any cell in your selected row has merged cells within it, this procedure may not work as anticipated.

In addition to this, make sure that when choosing a value for ‘Find what’, select something relevant or unique within your data columns. In case there are several values matching with different rows in your Excel sheet, using this approach will remove them all together.

To ensure this method works efficiently:

  1. Save your file with changes.
  2. Maintain backups of original files before modifications.
  3. Spot-check changes made during deletions.

Five Facts About How to Delete a Row in Excel:

  • ✅ To delete a row in Excel, select the row by clicking on the row number and then press the “Delete” key. (Source: Microsoft)
  • ✅ You can also right-click on the row and select “Delete” from the context menu. (Source: Microsoft)
  • ✅ If you want to delete multiple rows, select the rows first and then use either of the above methods. (Source: Microsoft)
  • ✅ Deleting a row in Excel can affect formulas and data in other cells, so be sure to check your worksheet after deleting a row. (Source: Excel Easy)
  • ✅ You can undo a delete row action by pressing “Ctrl+Z” immediately after deleting the row. (Source: Excel Tips)

FAQs about How To Delete A Row In Excel

What is the shortcut key to delete a row in Excel?

To delete a row in Excel using a shortcut key, simply select the row you want to delete, and then press ‘Ctrl’ + ‘-‘ (‘Ctrl’ and minus key) on your keyboard.

How can I delete multiple rows at once in Excel?

To delete multiple rows at once in Excel, select the rows you want to delete by clicking and dragging your mouse over them, right-click on the selection, and then choose ‘Delete’ from the context menu.

Is there a way to delete blank rows in Excel?

Yes, you can use Excel’s built-in ‘Go To Special’ feature to select and delete all blank rows in a worksheet. First, select all cells in the worksheet by clicking ‘Ctrl’ + ‘A’, then press ‘Ctrl’ + ‘G’ to open the ‘Go To’ dialog box. Click the ‘Special’ button, select the ‘Blanks’ option, and click ‘OK’. Finally, right-click on the selection and choose ‘Delete’ from the context menu.

Can I undo a row deletion in Excel?

Yes, you can undo a row deletion in Excel by pressing ‘Ctrl’ + ‘Z’ on your keyboard immediately after deleting the row. Alternatively, you can also use the ‘Undo’ button on the Quick Access Toolbar or under the ‘Home’ tab.

What happens to the data in a deleted row in Excel?

When you delete a row in Excel, all the data in that row is permanently removed from the worksheet. However, you can recover the deleted data by using the ‘Undo’ button or by restoring a previous version of the workbook if you have enabled the AutoRecover feature.

How can I delete a row using VBA code in Excel?

To delete a row using VBA code in Excel, you can use the ‘Delete’ method of the ‘Range’ object. For example, the following VBA code deletes the second row in the active worksheet:

Sub Delete_Row()
End Sub

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