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Written by Jacky Chou

How To Delete Blank Rows In Excel

Key Takeaway:

  • Identifying and selecting blank rows in Excel is the first step to deleting them. This can be done using the built-in filters or the Go To Special feature.
  • The Filter feature is an effective way to delete blank rows in Excel. With this tool, users can quickly and easily sort through their data to identify and select blank rows. Once selected, they can be easily deleted with a few clicks.
  • The Go To Special feature is another useful tool for deleting blank rows in Excel. This feature allows users to select all of the blank cells in their spreadsheet, which can then be deleted in one swift action.

Are you frustrated by pesky blank rows in your Excel sheet? You can quickly get rid of them with a few simple steps! Learn how to delete blank rows in Excel in this guide and make your data look perfect.

Identifying and Selecting the Blank Rows

Identifying and Selecting the Empty Rows in Excel

To efficiently manage data in Excel, identifying and selecting blank rows is crucial. Here’s a concise and professional guide to help you quickly locate and select the empty rows in your spreadsheet.

  1. Click on the first row number that isn’t blank and drag to the last row number while holding down the Shift key. This will highlight all cells between the first and last row.
  2. Scroll to the bottom of the highlighted area. If there are blank rows, they’ll appear as unhighlighted rows at the bottom.
  3. Hold down the Ctrl key and click on the row numbers of the blank rows to select them. You’ll notice that the corresponding cells in the spreadsheet are also highlighted.
  4. Right-click on any of the highlighted row numbers and select “Delete” to remove the empty rows.

It’s important to note that deleting blank rows may affect the structure of your data. Always double-check before deleting unnecessary data.

If you’re deleting a column in Excel, be aware that the process is similar to deleting rows.

In summary, carefully identifying and selecting empty rows can improve the efficiency of your data management in Excel. But always proceed with caution and double-check before deleting any data that may be important.

Identifying and Selecting the Blank Rows-How to Delete Blank Rows in Excel,

Image credits: chouprojects.com by David Duncun

Deleting Blank Rows Using the Filter Feature

To eliminate empty rows in Excel using filters, you need to follow the below steps.

  1. First, select the column that has empty rows that have to be removed.
  2. Then navigate to the “Data” tab in the Excel ribbon and select the “Filter” option.
  3. Tap on the drop-down arrow located on the header of the column, and deselect the checkboxes next to the “Blanks” option.
  4. Finally, hit “OK,” and only non-empty rows will be visible in the spreadsheet.

It’s important to note that this method is not suitable for removing those empty rows that are in the middle of data sets.

To delete a column in Excel, click on the letter that represents the column you want to remove, right-click, and select the “Delete” option. This will adjust the data in the affected rows to remove the deleted column.

One suggestion to avoid empty rows in an Excel workbook is to use keyboard shortcuts to copy and paste values instead of using formulas that could generate blank entries. Alternatively, users can leverage templates with pre-populated data in columns and rows.

Deleting Blank Rows Using the Filter Feature-How to Delete Blank Rows in Excel,

Image credits: chouprojects.com by Yuval Woodhock

Deleting Blank Rows Using the Go To Special Feature

Deleting Empty Rows using Excel’s Go To Special Feature

Empty rows in Excel can be rather frustrating, especially when you have large sets of data to sift through. To remove these rows quickly and efficiently, Excel’s Go To Special Feature comes in handy.

Here’s a three-step guide on how to use Excel’s Go To Special Feature to delete empty rows:

  1. First, select all the rows in your worksheet by pressing “Ctrl+A.”
  2. Next, navigate to the “Home” tab and select “Find & Select” from the “Editing” section. From there, choose “Go To Special.”
  3. Select “Blanks” and click “OK.” This will highlight all empty rows in your worksheet. Finally, right-click on any of the selected rows and click “Delete.”

Unique from the “Deleting Blank Rows in Excel” method, the Go To Special feature is simple and time-efficient. You can use it every time you need to delete empty rows in your Excel worksheet.

Did you know that the Go To Special Feature can also be used to delete entire columns? The steps are the same as for deleting rows, but the selection is changed from “Blanks” to “Columns.”

Deleting Blank Rows Using the Go To Special Feature-How to Delete Blank Rows in Excel,

Image credits: chouprojects.com by David Jones

Deleting Blank Rows Using a Formula

Are you struggling with removing blank rows in Excel? Look no further! Here’s an easy five-step formula to delete those pesky rows.

  1. Start by selecting the column that contains rows you want to delete.
    • Use the ‘Go-to’ function by pressing the keyboard shortcut ‘Ctrl+G’ and select ‘Special.’ Choose ‘Blanks’ and click ‘OK.’
  2. A pop-up window will appear, press ‘Delete Sheet Rows.’
  3. Next, press ‘Ctrl+Home’ to go back to the beginning of your spreadsheet, and magically, all blank rows are now gone!
  4. Repeat this same process for all other columns with blank rows.
  5. If using this formula has left you with any unresolved frustration, take a deep breath – you can always undo the deletion using ‘Ctrl+Z.’

It’s worth noting that deleting a column in Excel is a separate task. If you need help with that, check out “How to Delete a Column in Excel.”

Did you know that Excel users spend an average of 8 hours per week on spreadsheets? Don’t let deleting blank rows take up too much of your time. Use this five-step formula for a fast and effective solution.

In my former job as a data analyst, I was given a large dataset in Excel to clean up before analyzing. I spent hours manually deleting blank rows before realizing there had to be a more efficient way. Using this formula, I was able to save time and focus on the more critical aspects of my job.

Deleting Blank Rows Using a Formula-How to Delete Blank Rows in Excel,

Image credits: chouprojects.com by Yuval Washington

Five Facts About How to Delete Blank Rows in Excel:

  • ✅ Excel has a built-in feature that allows you to quickly delete all blank rows in a selected range of cells. (Source: Microsoft)
  • ✅ You can use a keyboard shortcut to delete blank rows in Excel: press “Ctrl” + “-” and select “Entire row.” (Source: Lifewire)
  • ✅ If you have a large data set in Excel, you can use a macro to automate the process of deleting blank rows. (Source: Excel Campus)
  • ✅ When deleting blank rows in Excel, it is important to double-check your data to make sure you are not accidentally deleting important information. (Source: Business Insider)
  • ✅ Cleaning up your Excel data by removing blank rows can improve processing time and make your data more organized and easier to read. (Source: Excel Easy)

FAQs about How To Delete Blank Rows In Excel

1. How to Delete Blank Rows in Excel?

Deleting blank rows in Excel can be done in a few simple steps:

  1. Select the rows you want to delete by clicking on the row number on the left-hand side of the Excel sheet.
  2. Right-click on the selection and choose “Delete” from the menu.
  3. In the “Delete” pop-up window, choose “Entire row” and click “Ok”.

2. How to Delete Multiple Blank Rows in Excel?

If you want to delete multiple blank rows in Excel at once, follow these steps:

  1. Click on the row number on the left-hand side of the Excel sheet to select the first blank row.
  2. Hold down the “Shift” key and select the last blank row you want to delete.
  3. Right-click on the selected rows and choose “Delete” from the menu.
  4. In the “Delete” pop-up window, choose “Entire row” and click “Ok”.

3. How to Delete Blank Rows in Excel Using Filter?

You can delete blank rows in Excel using the filter option by following these steps:

  1. Select the entire worksheet by clicking on the triangle above the row numbers and next to the column letters.
  2. Click on “Data” in the menu and select “Filter”.
  3. Click on the arrow in the first column and uncheck “Blanks”.
  4. Select the filtered rows and right-click on them. Choose “Delete” and then “Entire row”.
  5. Click on “Data” in the menu and select “Filter” to turn off the filter.

4. How to Delete Blank Rows in Excel Using Formulas?

You can delete blank rows in Excel using formulas by following these steps:

  1. Add a new column in your Excel sheet.
  2. Type the formula “=COUNTA(A:B)=0” into the first cell of the new column.
  3. Copy the formula down the column by dragging the bottom right corner of the first cell down to the last row.
  4. Filter the sheet by the new column and delete the rows where the formula is “TRUE”.

5. How to Delete Blank Rows in Excel Using VBA?

You can delete blank rows in Excel using VBA by following these steps:

  1. Press “Alt + F11” to open the Visual Basic Editor.
  2. Click on “Insert” in the menu and select “Module”.
  3. Type the following code into the module:
    Sub Delete_Blank_Rows()
    Dim rng As Range
    Dim row As Range
    Set rng = Selection
    For Each row In rng.Rows
        If WorksheetFunction.CountA(row) = 0 Then
            row.Delete
        End If
    Next row
    End Sub
    
  4. Click on “Run” in the menu and select “Run Sub/UserForm” to execute the code.

6. How to Delete Blank Rows in Excel Using Power Query?

You can delete blank rows in Excel using Power Query by following these steps:

  1. Select the data range and click on “From Table/Range” in the “Data” tab.
  2. In the “Power Query Editor”, click on “Remove Rows” in the “Home” tab and select “Remove Blank Rows”.
  3. Click on “Close & Load” in the “Home” tab to apply the changes to the worksheet.

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