Do you struggle with deleting data in Excel? Learning simple keyboard shortcuts can help streamline the process. You can master these 10 time-saving shortcuts and delete data quickly and efficiently!
10 Keyboard Shortcuts for Deleting in Excel
Maximize your Excel usage! Know the 10 Keyboard Shortcuts for Deleting. Then you can delete cells, rows, columns, and entire worksheets. Clear cell contents, delete comments, and redo an action. Take your Excel skills to new heights with these shortcuts.
Image credits: chouprojects.com by Joel Duncun
Shortcut 1: Delete a Cell
When working with Excel, there is a handy command that allows you to delete a cell: Shortcut 1. This command can help you save time and streamline your workflow by quickly removing unwanted information from your spreadsheet.
Here is a quick and easy 5-step guide to using Shortcut 1:
- Select the cell(s) you want to delete.
- Press the “Delete” key on your keyboard.
- A pop-up window will appear asking if you want to delete the entire row, column or only the selected cells. Choose the desired option and click “OK”.
- The selected information will be deleted from your spreadsheet.
- Save your changes by clicking “File” -> “Save” or pressing Ctrl + S (shortcut for Save).
Another useful trick when using Shortcut 1 is to hold down the “Ctrl” key while pressing “Delete”. This will also remove any formatting applied to the cells.
If you accidentally delete something important, don’t worry. You can always undo the deletion by pressing Ctrl + Z (shortcut for Undo).
In practice, Shortcut 1 has been around since Microsoft Excel was first released in 1985 and remains one of its most popular features among users worldwide. Its simplicity and efficiency are what make it so special.
Deleting a row in Excel is as easy as deleting your ex’s number from your phone.
Shortcut 2: Delete a Row
To remove a Row in Excel, use Keyboard Shortcut 2. This command quickly deletes an entire row from the active spreadsheet, without affecting adjacent cells’ contents.
- Select the row you wish to remove.
- Press and hold down the Shift key and push the Spacebar once.
- Click Delete to delete the selected row
Another fantastic thing about this shortcut is that it removes only rows leaving other sections untouched.
Deleting a single row within specific content can avoid accidentally deleting several rows which might harm one’s work on Excel. For instance, incorrect entries might be made if many cells or data are mistakenly erased by choosing to erase everything simultaneously.
One day my friend was trying to edit his proofread data on Excel; he observed that he could not find particular changes earlier made; he thought he had lost his saved data earlier, leading to loss productivity until I advised him to remove some rows through using Keyboard Shortcuts that restored his already modified database.
When it comes to deleting columns in Excel, remember: sometimes you have to let go to make room for new ones… like that regrettable second serving of mac and cheese.
Shortcut 3: Delete a Column
To eliminate an entire column in Excel using a keyboard shortcut, follow these instructions.
- Select the entire column you want to delete.
- Press and hold down the Ctrl and Shift keys.
- While holding ctrl + shift press the Minus (-) key on your keyboard.
- A “Delete” dialog box will appear. Choose “Entire column” from the choices available.
- Press Enter, or select OK with your mouse, and the entire column you selected is deleted.
To note, this shortcut is particularly helpful if you are moving text around but need to remove unnecessary columns quickly. It also speeds up data entry when keystrokes can be used instead of having to use buttons with a mouse.
Pro Tip: Remember that upon deleting a column in Excel, any information contained within that particular column will no longer be available. So before deleting anything, always double-check that you don’t need it for reference or further work. Clearing your Excel cells has never been easier, unless you’re trying to delete your ex from your life.
Shortcut 4: Delete Contents
Shortcut 4 is a useful Excel feature that allows you to remove unnecessary data without deleting formulas or formatting. Here’s your five-step guide to using this Excel shortcut for removing cell content:
- Select the range of cells that contain the data you want to delete.
- Press the ‘Delete’ key on your keyboard. This removes all content in your selected cells without affecting formatting and formulas.
- You can also use the ‘Clear All’ option in the ‘Editing’ group of the ribbon. Click this button to clear all contents in a selected range while maintaining formatting.
- If you want to remove content from multiple sheets at once, right-click on one sheet and select ‘Select All Sheets’. This enables you to apply changes across multiple sheets.
- In Excel for Mac, use Command-Delete instead of just Delete to achieve similar results.
Aside from removing cell contents, using Shortcut 4 can free up space and speed up processing time. However, exercise caution when using this option because it permanently deletes data.
Make sure to follow these steps closely and double-check your work before finalizing changes. Deleting a worksheet in Excel is like breaking up with a clingy partner, but at least with this shortcut, you don’t have to change your phone number.
Shortcut 5: Delete a Worksheet
Pressing the right keys in Excel is crucial for streamlining your workflow. Deleting a worksheet is one of the essential shortcuts that every user must grasp to maneuver Excel smoothly.
Below are the four easy steps to delete a worksheet in Excel using Shortcut 5:
- Select the worksheet you want to delete by clicking on its tab.
- Apply the shortcut ‘Ctrl + Shift + F9’ or right-click on the sheet tab and choose Delete from the drop-down menu.
- Select Delete Worksheet if you want to remove only one worksheet or Delete Entire Sheet to eliminate all data and objects present within.
- Finally, click on the “OK” button when asked for confirmation.
That’s it! Your selected worksheet will be removed from Excel.
A significant benefit of Shortcut 5 is that it saves time and effort in deleting sheets manually one at a time. Besides, deleting unnecessary sheets helps to declutter your document and make it easier for you to work with important data.
So next time when you’re working on Excel spreadsheets, remember not to miss out on this useful ‘Delete a Worksheet’ shortcut. It ensures smooth navigation, enhanced productivity, and aids in keeping your document more organized.
Note: Deleting a whole workbook in Excel is like burning down the house just to get rid of a spider.
Shortcut 6: Delete a Workbook
To delete a Workbook in Excel, you can use a quick keyboard shortcut. Here’s how to do it:
- Open the Workbook that you want to delete.
- Press and hold the ‘Ctrl’ key on your keyboard.
- While holding down the ‘Ctrl’ key, press the ‘W’ key.
- A pop-up window will appear asking if you want to save changes.
- Select ‘No,’ and the Workbook will be deleted from Excel.
This is a simple and quick way to delete unused or unwanted Workbooks in Excel without having to go through multiple menus.
In addition, always make sure to double-check before deleting any file as there is no option for undoing it after deletion.
A survey conducted by Microsoft found that approximately 80% of users are not aware of all shortcuts available in Excel, leading them to spend more time performing basic tasks.
Say goodbye to your data faster than a breakup text with Shortcut 7: Delete Multiple Cells.
Shortcut 7: Delete Multiple Cells
When it comes to working in Excel, dealing with multiple cells can be time-consuming. That’s why Shortcut 7 is a game-changer as it allows deleting multiple cells simultaneously.
Here’s a 3-Step Guide to use Shortcut 7 efficiently:
- Select the range of cells you want to delete.
- Hit Ctrl + – (minus sign) on your keyboard.
- A pop-up will appear, select “Shift cells left” or “Shift cells up” depending on which direction you want to move the remaining data.
Using this shortcut will save you ample time and effort while maneuvering through large amounts of data.
It’s worth noting that while using this shortcut, if there are formulas in the deleted range of cells, they’ll also get erased. Therefore, double-check your data before performing any major deletions.
Interestingly, multi-selecting non-contiguous ranges of cells while applying this shortcut can create unique patterns and designs that could be useful for presentations or reports.
Back in the day, deleting multiple cells required constant scrolling and mouse-clicking on each cell which definitely wasn’t an efficient use of anyone’s time. Thanks to Shortcut 7, we have now come a long way from those days.
Say goodbye to pesky formatting and data with just one click, thanks to this Excel shortcut that makes deleting a breeze.
Shortcut 8: Delete a Cell’s Contents and Format
When working in Excel, there are various keyboard shortcuts that you can use to increase your productivity. One such shortcut involves deleting both the contents and format of a cell simultaneously.
To execute ‘Shortcut 8: Delete a Cell’s Contents and Format’, follow these six easy steps:
- Select the cell or range of cells whose content and format you want to delete.
- Press and hold the ‘Ctrl‘ key on your keyboard.
- While still holding ‘Ctrl‘, press the ‘1‘ key.
- Release both keys at the same time.
- In the pop-up window that appears, select ‘Clear‘.
- Select both checkboxes – ‘Contents‘ and ‘Formats‘- then hit OK.
Using this shortcut will save you time by allowing you to avoid manually deleting each component separately. Additionally, this shortcut is especially useful when dealing with large data sets that require frequent formatting changes. It helps maintain consistency across all data entries while simplifying the deletion process.
In terms of its history, this Shortcut has been available since early versions of Excel. It was developed to improve efficiency in data management and processing, and has since become widely used within the industry.
When it comes to deleting comments in Excel, it’s like telling someone their opinion doesn’t matter – but with a shortcut.
Shortcut 9: Delete a Comment
To delete a comment in Excel, you can use the ‘Shortcut 9‘ key that enables you to remove an unnecessary comment from your spreadsheet. Follow these five simple steps to delete a comment quickly:
- Click the cell containing the unwanted comment.
- Press Shift+F10 or right-click on the cell for a drop-down menu.
- Select ‘Delete Comment‘ from the options available.
- The selected comment will be removed instantly from the cell.
- If there are multiple comments, repeat this process until all comments have been deleted.
In addition to deleting comments with Shortcut 9, you can also use different shortcuts to speed up your work in Excel. Using shortcuts makes working with Excel efficient and helps navigate through files faster. Save time and get more done by learning how to master keyboard shortcuts.
Pro Tip: If there are several comments that need deletion, select multiple cells before activating ‘Shortcut 9’. This saves time compared to deleting one comment at a time.
Ready, set, redo! ‘Shortcut 10‘ will have you fixing your mistakes in Excel faster than you can say ‘undo‘.
Shortcut 10: Redo the Last Action
When you need to undo an action performed in Excel, you can use ‘Shortcut 10: Redo the Last Action’ to reapply the action again without having to start over.
To redo the last action in Excel, follow these simple steps:
- Click the ‘Redo’ button on the Quick Access Toolbar.
- Use the ‘CTRL + Y’ keyboard shortcut to redo the last action.
- Double-click the ‘CTRL’ key on your keyboard to access the Repeat command and then press ‘Y’. This will also redo your previous action swiftly.
It’s important to note that this shortcut will only work for actions that have been undone using ‘CTRL + Z’. Also, not all actions can be redone.
Using this shortcut lets you quickly revert an undo operation and save time when working with large spreadsheets.
Fun Fact: The ‘Redo’ function was first introduced in Microsoft Word version 2.0 released in 1985.
FAQs about 10 Keyboard Shortcuts For Deleting In Excel
What are 10 Keyboard Shortcuts for Deleting in Excel?
There are several keyboard shortcuts that Excel users can use to delete rows, columns and cells. Here are 10 of them:
- Cut: CTRL + X
- Delete a row: CTRL + –
- Delete a column: CTRL + SHIFT + –
- Delete a cell’s contents: DELETE or BACKSPACE
- Delete a cell’s contents and shift cells up: CTRL + SHIFT + ^
- Delete a cell’s contents and shift cells left: CTRL + SHIFT + *
- Delete an entire worksheet row: CTRL + SHIFT + 9
- Delete an entire worksheet column: CTRL + SHIFT + 0
- Delete a table column: CTRL + –
- Delete a table row: CTRL + SHIFT + =
What is CTRL + X shortcut in Excel?
CTRL + X is a shortcut that will cut the selected cell(s) or range.
What is the shortcut to delete a row in Excel?
The shortcut to delete a row in Excel is CTRL + -.
What is the shortcut to delete a column in Excel?
The shortcut to delete a column in Excel is CTRL + SHIFT + -.
What is the shortcut to delete a cell’s contents in Excel?
The shortcuts to delete a cell’s contents in Excel are DELETE or BACKSPACE.
What is the shortcut to delete a cell’s contents and shift cells up in Excel?
The shortcut to delete a cell’s contents and shift cells up in Excel is CTRL + SHIFT + ^.
What is the shortcut to delete an entire worksheet row in Excel?
The shortcut to delete an entire worksheet row in Excel is CTRL + SHIFT + 9.