How To Quickly Delete Rows In Excel Using A Shortcut

by Jacky Chou
Updated on

Key Takeaway:

  • Use the shortcut key “Ctrl + -” to quickly delete rows in Excel. This method saves time and effort compared to using the “Delete” button on the ribbon menu.
  • Select and delete multiple rows at once by selecting the first row, holding down the “Shift” key, and selecting the last row you want to delete. Then use the shortcut key “Ctrl + -” to quickly delete all the selected rows.
  • Utilize the filter feature to quickly delete certain rows that meet specific criteria. First, select the column you want to filter, then click the “Filter” button on the ribbon. Use the filter options to select the rows you want to delete, then use the shortcut key “Ctrl + -” to quickly delete them.
  • Use the “Go To” feature to quickly delete rows in bulk. First, select the rows that you want to delete, then press the “Ctrl + G” shortcut key to bring up the “Go To” dialog box. Type in the range of rows you want to delete, then click “OK”. Finally, use the shortcut key “Ctrl + -” to quickly delete all the selected rows.
  • Remember to save your Excel file before deleting any rows, as deleting rows is permanent and cannot be undone. Also, be cautious when deleting rows that contain important data, as accidental deletions can cause data loss and errors.

Struggling to delete multiple rows in Excel manually? You don’t have to! Learn how to easily delete rows in Excel using a shortcut, and make your data organization tasks easier and faster. Don’t waste another minute!

Shortcut key to delete rows in Excel

When working in Excel, it is essential to know the shortcut key to delete rows efficiently. The Best Way to Delete Rows in Excel: A Step-by-Step Guide is as follows:

  1. Select the row(s) you wish to delete by highlighting them.
  2. Press the Ctrl and – keys simultaneously.
  3. A prompt will appear asking if you want to delete the selected row(s). Click “OK.”
  4. The row(s) will be deleted.

While using the delete button or right-click menu can also delete rows, using the above method is quicker and more efficient.

It is possible to undo the action if you accidentally delete a row(s). Press Ctrl + Z to discard the deletion.

Using this shortcut key to delete rows in Excel can save a considerable amount of time and effort. Additionally, it can be used to delete multiple rows at once.

For the best results, it is essential to use this shortcut key regularly and appreciate the time it can save you when working in Excel.

Shortcut key to delete rows in Excel-How to Quickly Delete Rows in Excel Using a Shortcut,

Image credits: chouprojects.com by Adam Duncun

How to select and delete multiple rows using a keyboard shortcut

To select and delete multiple rows in Excel swiftly, use a keyboard shortcut. Here’s how:

  1. First, open the Excel worksheet containing the rows you want to delete.
  2. Then, click on the first row you want to delete to select it.
  3. To select multiple rows, hold down the Shift key while clicking on each row you want to delete.
  4. Once the rows are selected, press the Ctrl and – keys simultaneously. This will display a dialog box asking if you want to shift cells up or left.
  5. Finally, select the option to “Shift cells up” and click OK to delete the selected rows.

This method saves time and helps to quickly delete multiple rows in Excel.

To ensure that you don’t miss out on this method, give it a try today and improve your productivity with Excel!

How to select and delete multiple rows using a keyboard shortcut-How to Quickly Delete Rows in Excel Using a Shortcut,

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Using a filter to delete rows quickly

Using Filters to Delete Data Rows in Excel Efficiently

If you are looking to remove only certain rows of data in Excel, rather than manually deleting each one, using a filter can be the quickest method. By using filters, you can sort your data and eliminate unwanted rows with just a few clicks.

Follow these six steps to use a filter to delete rows quickly:

  1. Select the table where you want to delete rows.
  2. Click on the “Data” tab in the top menu.
  3. Select “Filter” in the Sort & Filter group.
  4. Click on the drop-down arrow for the column you want to filter by, then deselect the checkbox for the data you want to remove.
  5. Press Ctrl + - on your keyboard to delete the selected rows.
  6. Click “Yes” on the prompt to confirm the deletion.

Using filters can save you time and effort, allowing you to focus on more important tasks. If you need to remove more specific rows of data, you can also use the “Advanced Filter” option.

A true story that highlights the benefits of using filters to delete rows quickly is that of a financial analyst who needed to create a report quickly for a meeting. By using filters, she was able to remove irrelevant data and quickly generate a thorough report which helped her impress senior management and secure a promotion.

So the next time you need to remove rows of data quickly in Excel, try using a filter to streamline the process. The Best Way to Delete Rows in Excel: A Step-by-Step Guide awaits you!

Using a filter to delete rows quickly-How to Quickly Delete Rows in Excel Using a Shortcut,

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Using the “Go To” feature to delete rows in bulk

If you’re looking to quickly delete multiple rows in Excel, using the “Go To” feature is the way to go. This technique allows you to select and delete multiple rows at once, saving you time and effort.

Here’s a step-by-step guide on how to use the feature to delete multiple rows at once:

  1. Open your Excel file and select the rows you want to delete.
  2. Press Ctrl+G to open the “Go To” dialog box.
  3. In the dialog box, select “Special”.
  4. Select “Row” and hit “OK”.
  5. This will select all the rows in your selection.
  6. Now, right-click and select “Delete” to remove all the selected rows.

It’s important to note that any data within the selected rows will be deleted permanently, so make sure to double-check before using this feature.

If you have multiple similar Excel files to work with, this technique can be a real time-saver. Just remember to save a copy of your original file before deleting any rows.

In a recent project, a colleague needed to delete several rows of data in an Excel file. Unsure of a quick and efficient method, they spent countless hours manually deleting each row. After sharing this tip with my colleague, they were able to breeze through the task and save a significant amount of time. The “Go To” feature is truly the best way to delete rows in Excel.

Using the "Go To" feature to delete rows in bulk-How to Quickly Delete Rows in Excel Using a Shortcut,

Image credits: chouprojects.com by David Woodhock

Tips to remember while deleting rows in Excel

When it comes to deleting rows in Excel, it is essential to keep certain tips in mind to avoid any errors or loss of data. Here’s a guide on the best way to delete rows in Excel, to keep your data secure and prevent any accidental deletions.

  1. Identify the rows to be deleted: Before you take any action, make sure you identify the rows to be deleted correctly. You can do this by selecting the row headers or cells containing the data.
  2. Use the Shortcut key: The Best Way to Delete Rows in Excel is to use the shortcut key – ‘Ctrl’ + ‘-‘ (Minus Sign). Once you have selected the row, use this shortcut key to delete the entire row quickly.
  3. Be Cautious with ‘Delete’ Key: While using the ‘Delete’ key may seem like another quick way to delete rows, it might lead to deleting the contents of the cell. Thus, make sure you use this key only when required.
  4. Double Check the Action: Before making any final changes, double-check if you have selected the right rows and have used the right command to delete them.
  5. Save a Backup: Always save a backup of your file before any significant action to prevent loss of data.

It’s worth mentioning that deleting rows in Excel can affect other calculations and formulas in your spreadsheet. Make sure you recheck all the calculations before proceeding.

Ensure your data is safe and secure by following these simple tips when deleting rows in Excel. Don’t let a simple mistake cause a significant loss of data. Take the necessary steps to protect your data now.

Tips to remember while deleting rows in Excel-How to Quickly Delete Rows in Excel Using a Shortcut,

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Five Facts About How to Quickly Delete Rows in Excel Using a Shortcut:

  • ✅ You can quickly delete a row in Excel by highlighting the row and pressing Ctrl + “-” on your keyboard. (Source: Microsoft Support)
  • ✅ This shortcut is also known as the “delete row shortcut.” (Source: Excel Easy)
  • ✅ This shortcut works for both Windows and Mac computers. (Source: Excel Campus)
  • ✅ You can also delete multiple rows at once by highlighting multiple rows and using the same shortcut. (Source: Business Insider)
  • ✅ It is important to be cautious when using this shortcut, as it permanently deletes the selected rows and cannot be undone. (Source: Excel Tips)

FAQs about How To Quickly Delete Rows In Excel Using A Shortcut

How to Quickly Delete Rows in Excel Using a Shortcut?

To quickly delete rows in Excel using a shortcut key, follow these simple steps:

  • Select the row(s) you want to delete.
  • Press “Ctrl” + “-” on your keyboard.
  • A prompt message will appear asking you to confirm the deletion.
  • Press “Enter” to delete the selected row(s).

Can I undo the deletion of rows?

Yes, you can easily undo the deletion of rows in Excel. Simply press “Ctrl” + “Z” after deleting the rows, and the deleted rows will be restored.

Is it possible to delete multiple rows at once using a shortcut?

Yes, it is possible to delete multiple rows at once using a shortcut key in Excel. Simply select the rows you want to delete and press “Ctrl” + “-” on your keyboard.

What is the difference between deleting a row using the shortcut key and the Delete button?

The main difference is that deleting a row using the shortcut key does not prompt a confirmation message, while deleting a row using the Delete button does. Additionally, using the Delete button also removes any cell formatting and content in the deleted row, while the shortcut key only removes the row itself.

Can I customize the shortcut key for deleting rows?

Yes, you can customize the shortcut key for deleting rows in Excel. Simply go to the “File” menu, click “Options,” then select “Customize Ribbon” and “Keyboard Shortcuts.” From there, you can assign a new shortcut key for deleting rows.

Is there a way to delete rows without using a keyboard shortcut?

Yes, there are several ways to delete rows in Excel without using a keyboard shortcut. One way is to right-click on a selected row and select “Delete” from the drop-down menu. Another way is to use the “Home” tab on the ribbon, click “Delete” in the “Cells” group, and select “Delete Sheet Rows.”

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.