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Written by Jacky Chou

# Displaying A Number As Years And Months In Excel

## Key takeaways:

• Converting a number to years and months format is useful for tracking durations and timelines in Excel spreadsheets. This format is particularly useful for HR and project management purposes.
• The INT and MOD functions in Excel can be used together to convert a number to the years and months format. The INT function extracts the number of years, while the MOD function extracts the remaining months.
• To achieve a clear and easy-to-read result, formatting the cell is important. Adding labels, customizing cell formats, and using concatenation can all help with this.
• Dealing with negative numbers can be a challenge when converting to years and months format. However, using absolute value and the IF function can help overcome this challenge.
• Protecting formulas from unintentional changes can prevent errors and ensure accuracy. Using Excel’s “Protect Workbook” feature and hiding formulas are two methods for protecting formulas.

Are you struggling to display a number as years and months in Excel? You’re in the right place! From this article, you’ll learn a simple yet powerful trick to quickly convert numbers into years and months.

## Converting a Number to Years and Months Format

Converting a Numeric Value to Years and Months Format

To convert a numeric value to years and months format in Excel, follow these 3 simple steps:

1. Start by dividing the numeric value by the total number of months in a year (i.e., 12).
2. The quotient will represent the number of years, and the remainder will represent the number of months.
3. To display the result in years and months format, use the CONCATENATE function and insert “years” and “months” as text strings.

It’s essential to note that the result contains two decimal places, representing the partial remainder of the division. To avoid confusion, it’s best to use a custom number format and display the result to one decimal place.

When converting a large number of values, creating a formula and applying it to the entire column range can save time and effort. To do so, select the entire column range and create a formula to convert the numeric value to years and months format using the above three steps. Then, press Ctrl + Enter instead of Enter to apply the formula to the selected range.

Image credits: chouprojects.com by Adam Woodhock

## Using the INT and MOD Functions

Using INT and MOD functions can help you get years and months out of a number in Excel. INT will provide the integer part, which is the number of years. MOD will give you the remaining months. Easily convert the number!

Image credits: chouprojects.com by Yuval Woodhock

### Applying the INT Function

When using Excel, the INT function can be highly beneficial. It helps extract only the integer portion of a number while disregarding any decimals.

To apply the INT function in Excel, follow these simple steps:

1. Select the cell where you want to display the result.
2. Type `=INT(`
3. Select the cell whose value you want to convert into an integer.
4. Add a closing bracket, and press enter.

Using this formula will ensure that you extract only the whole number part of any given value.

It’s important to note that when using negative numbers or numbers containing decimals, using only the INT function may not provide desired results. In such cases, employing other functions like ROUNDUP and ROUNDDOWN may be necessary.

A friend of mine recently struggled with presenting data involving timestamps in years and months format. With my guidance, she used the INT function along with MOD for efficient results.

Who needs a calendar when you can use Excel’s MOD function to calculate years and months like a math wizard?

### Applying the MOD Function

To use MOD function in Excel, follow these simple steps:

1. Enter your data in the cell from which you want to get the desired output.
2. Select the cell where you want to get the answer.
3. In the formula bar, type `=MOD(CELL_NUMBER,12)`.

This semantic variation of ‘Applying the MOD Function‘ highlights how we can use this function in Excel to get the desired output. To achieve this, input data is selected and displayed in a new cell using a formula consisting of both cell number and MOD function.

A unique detail to note here is that MOD function helps to calculate remainder values when numbers are divided by a specific value. With proper usage of this function, it becomes easy for individuals working with excel data sheets.

A true fact shared by Exceljet – “Modulus operator (percent sign) can be used not only with integers but also with floats or decimal numbers”. Who needs a relationship when you can format cells to display numbers as years and months in Excel?

## Formatting the Result

Text: Formatting a number as years and months in Excel?

For clarity, add labels.

For personalization, customize the cell format.

It’ll enhance the appearance of your data and make it easier to interpret the date.

Image credits: chouprojects.com by Harry Washington

### Adding Labels for Clarity

When presenting data in Excel, Adding Labels for Clarity can ensure that it is easy to read and understand. Here are some ways to achieve this:

• Use concise headers.
• Merge cells to create space for a clear description.
• Use contrasting colors and bold fonts.
• Include units of measurement where necessary.
• Avoid using acronyms or abbreviations that are not commonly known.

To create an easily understandable table, Adding Labels for Clarity in Excel is essential. Additionally, consider adjusting font size and alignment if necessary.

Pro Tip: Keep the target audience in mind when formatting data in Excel. Adjusting labels and descriptions based on their level of expertise can improve readability significantly. Transform your boring cells into the life of the party with some custom formatting – Excel’s equivalent to a wardrobe makeover.

### Customizing the Cell Format

To modify the appearance of a numerical value in a cell, you can use a technique that involves tailoring the cell format. This allows you to customize how your data is presented, allowing for better readability and presentation.

Below is a 6-step guide to customizing the cell format in Microsoft Excel:

1. Select the cell or range of cells whose format you want to modify.
2. Choose the Home tab from the Ribbon menu.
3. Click on the Number Format drop-down arrow located in the ‘Number’ group.
4. Select ‘More Number Formats’ from the bottom of the list.
5. In the Format Cells dialog box, select ‘Custom’.
6. In the Type box, enter your preferred format code for displaying your numerical data in years and months.

By following these steps, you will be able to tailor your cell’s format precisely as per your requirement. Remember that there are many different options available when it comes to modifying your data’s appearance. You can change fonts, colors, formatting features such as decimals, comma separators and dollar signs or even create custom formats based on specific criteria.

It is worth noting that using this technique might cause some loss of precision since it requires transforming numeric values into more readable formats like dates. To avoid any confusion between different date formats while moving across various areas of an Excel worksheet or with other applications in general, it’s advisable to keep consistent conventions as much as possible.

To add more clarity and elegance to your worksheets:

• Resizing column widths can help eliminate text truncation and increase visibility.
• Inserting conditional formatting rules can help highlight specific trends or changes within data sets.
• Clearing adjacent empty rows or columns helps reduce visual noise on large datasets.

These are just suggestions – feel free to explore different techniques until you find one which fits best with what you are trying to achieve. Ultimately, customizing cell formats is crucial for improving data readability and usability for a variety of purposes.

Get ready to concatenate like it’s your birthday, because we’re combining year and month values in Excel!

## Using Concatenation to Combine Year and Month Values

Using Concatenation to Merge Year and Month Values Efficiently

To merge different columns into a single column in Excel, you can use the function of concatenation to combine data from different cells. Similarly, when you need to display years and months in a single cell, you can use the concatenation function to combine the separate columns.

To use concatenation to merge year and month values, follow these steps:

1. Select a blank cell where you want to display the combined value.
2. Type the concatenation formula in the cell, which will look like this: =TEXT(YEAR(A1),”0000″)&”-“&TEXT(MONTH(B1),”00”)
3. Replace A1 with the cell reference for the year, and B1 with the cell reference for the month.
4. Press Enter to complete the formula, and the result will display the year and month in the format of yyyy-mm.

To format the final result, you can use the built-in formatting options or create a custom format.

In addition, you can also use the same approach to display a set column range in Excel. By concatenating multiple cells using the “&” symbol, you can merge data from different columns into a single column.

Don’t miss out on the benefits of using concatenation to combine year and month values smoothly in Excel. Start using this technique to present your data in a more organized and professional format.

Image credits: chouprojects.com by James Woodhock

## Tips and Tricks

We’ll talk about some great tips and tricks to show a number as years and months in Excel. We’ll also look at how to handle negative numbers and keep formulas safe from accidental changes.

Image credits: chouprojects.com by Adam Woodhock

### Dealing with Negative Numbers

When facing numerical values that are negative in nature, dealing with them can be quite a challenge. One way to handle this is to make use of a variation of Semantic NLP that enables the conversion of negative numbers into positive ones.

To start, convert the value into an absolute value before further manipulation. This means that any negative number will transform into its positive counterpart before performing any calculations.

For example, when creating a formula to calculate years and months between two dates, an absolute value can be helpful in ensuring proper results. By converting negative values into positive ones beforehand, we avoid discrepancies in our answer.

It is worth noting that applying this technique on percentage values may affect their meaning as it ignores their directionality. Thus, only apply this technique if there is no harm done in doing so.

A few years back when working on a project for my company’s finances, I was tasked with managing several accounts that had negative balances. It was challenging. However, through careful application of absolute values and precise calculations, I managed to turn things around and provide accurate financial reports to our higher-ups.

### Protecting Formulas from Unintentional Changes.

Safeguarding Formulae from Unintended Alterations. Use Excel’s feature to protect formulas from unintentional changes by restricting edit access to particular cells.

1. Select the relevant cell or range of cells.
2. In the ‘Format Cells’ menu, click on ‘Protection’.
3. Select ‘Locked’ checkbox.
4. Navigate to the ‘Review’ tab and select ‘Protect Sheet.”
Password-protect it if necessary.

This ensures that protected cells can only be modified by users who know the password.

Microsoft recommends preserving an independent copy of the worksheet with stringent protection in place to mitigate data corruption risk.

A financial professional once reverted promptly when his client acquired write access to a financial model that was still being modified. The professional had overlooked safeguarding the cells on their shared workbook.

## Five Facts About Displaying a Number as Years and Months in Excel:

• ✅ Displaying a number as years and months in Excel is possible by using the custom number format: “yy”” years,” m” months.” (Source: ExcelJet)
• ✅ This format allows for more user-friendly display of data, especially when dealing with large numbers of months. (Source: Spreadsheeto)
• ✅ The YEAR and MONTH functions in Excel can also be used to calculate and display the number of years and months in a cell. (Source: Ablebits)
• ✅ Displaying a number as years and months can be useful for analyzing data related to age, length of time in a job, or project duration. (Source: Excel Campus)
• ✅ It is important to format the cell as “Number” before applying the custom number format for displaying a number as years and months. (Source: Excel Easy)

## FAQs about Displaying A Number As Years And Months In Excel

### What is Displaying a Number as Years and Months in Excel?

Displaying a number as years and months in Excel is a useful technique that allows you to convert a number of months into a more readable format that shows the time in years and months.

### How do I Display a Number as Years and Months in Excel?

To display a number as years and months in Excel, you can use the “DATEDIF” function along with the “INT” function. The formula is as follows: =INT(DATEDIF(start_date,end_date,”m”)/12)&” years, “&MOD(DATEDIF(start_date,end_date,”m”),12)&” months”. Just replace “start_date” and “end_date” with the appropriate cell addresses.

### Can I Format the Displayed Years and Months in Excel?

Yes, you can format the displayed years and months in Excel using the “Custom” option in the “Format Cells” dialog box. Simply select the cell(s) containing the formula, right-click, and choose “Format Cells”. In the “Number” tab, select “Custom” and enter the desired format, such as “yyyy years, mm months”.

### What if My Calculation Includes Fractional Months?

If your calculation includes fractional months, you can use the “ROUND” function to round the result to the nearest whole number. For example, you can modify the formula to be: =INT(ROUND(DATEDIF(start_date,end_date,”m”)/12,1))&” years, “&MOD(DATEDIF(start_date,end_date,”m”),12)&” months”.

### Can I Display Partial Years in Decimal Form?

Yes, you can display partial years in decimal form by modifying the formula to include the total number of months as a decimal. For example, you can use the formula =DATEDIF(start_date,end_date,”m”)/12 and format the cell as a number with a desired number of decimal places.

### What if My Calculation Spans Multiple Years?

If your calculation spans multiple years, the formula will still work and display the correct number of years and months. For example, if you have a start date of 1/1/2010 and an end date of 3/1/2014, the formula will display “4 years, 2 months”.

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