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Written by Jacky Chou

Displaying The Print Dialog Box In A Macro In Excel

Key Takeaway:

  • Displaying the Print Dialog Box in a Macro in Excel using VBA code provides a quick and easy way to customize print settings, such as selecting specific pages or setting printer properties. This can save time and effort compared to manually adjusting print settings each time a document is printed.
  • Assigning a keyboard shortcut to show the Print Dialog Box streamlines the printing process and can improve efficiency for frequent users. This can be especially useful for individuals who print large volumes of documents or frequently switch between different print settings.
  • Displaying the Print Dialog Box in a Macro in Excel can be beneficial for customizing print settings and increasing efficiency in printing tasks. By utilizing VBA code and keyboard shortcuts, individuals can streamline the printing process and save time in their daily workflow.

Are you stuck trying to get the print dialog box to appear in your Excel macro? Learn how to easily display the print dialog box and customize your macro printing in this article.

Displaying the Print Dialog Box in a Macro in Excel

Display the print dialog box in a macro in Excel with VBA code? Or use a keyboard shortcut? Two solutions! Use VBA code. Assign a keyboard shortcut. We’ll discuss both in this part.

Displaying the Print Dialog Box in a Macro in Excel-Displaying the Print Dialog Box in a Macro in Excel,

Image credits: chouprojects.com by David Jones

Using VBA Code to Display Print Dialog Box

VBA Code can be used to bring up the Print Dialog Box in Microsoft Excel. Here’s how it works.

  1. Open an Excel Workbook and press ALT + F11.
  2. A Visual Basic Editor window will open.
  3. Click on “Insert” from the top menu and choose “Module“.
  4. Now, paste the following code:
    Sub PrintDialogBox()
       Application.Dialogs(xlDialogPrint).Show
    End Sub
  5. Select a range of cells that you wish to print.
  6. Press F5 and select “PrintDialogBox” from the Macro options.

There are various other methods of printing in Excel using VBA Code. These include specifying print settings such as page orientation, print quality and paper size.

In addition to this, it is possible to automate repetitive printing tasks in Excel by creating a button or shortcut key for the macro we just created, thus saving time and increasing efficiency.

As per Microsoft, more than 750 million people use Microsoft Office worldwide. Who needs a gym membership when you can just assign a keyboard shortcut to display the print dialog box in Excel?

Assigning a Keyboard Shortcut to Show Print Dialog Box

To show the print dialog box using a keyboard shortcut, follow these steps:

  1. Open your Excel workbook and select the File tab on the ribbon.
  2. Click Options from the menu on the left-hand side of the screen.
  3. In the Excel Options dialog box, select Customize Ribbon from the menu on the left-hand side of the screen.
  4. Click Customize at the bottom of this window.
  5. In the Customize Keyboard dialog box, scroll through Categories to find File Tab, then select Print…
  6. Press your desired keyboard shortcut in Assign a Shortcut, then click Assign.

It’s worth noting that assigning a keyboard shortcut to show the print dialog box can help streamline your workflow and save time for tasks that require printing often. Who needs to exercise their thumb muscles clicking through print options when you can just display the print dialog box in a macro? Efficiency and laziness – a win-win situation.

Benefits of Displaying Print Dialog Box in a Macro

Experience the advantages of showing a print dialog box in a macro to make Excel spreadsheets easier and more efficient. Customize print settings and make printing particular data a breeze! No more wasted time and effort. Score precious time and improve output with improved printing options.

Benefits of Displaying Print Dialog Box in a Macro-Displaying the Print Dialog Box in a Macro in Excel,

Image credits: chouprojects.com by Yuval Jones

Customize Print Settings

To adjust the print settings as per your needs, you can easily customize the print dialog box in a macro.

Here are three simple steps to Customize Print Settings:

  1. Open the Visual Basic Editor (VBE) in Excel.
  2. Go to ‘Insert’ and select ‘Module’.
  3. Type or copy the code for displaying the print dialog box in the module and then run it.

Print setting customization is essential to ensure that your documents are printed as per your preferences.

Pro Tip: Keep experimenting with the print settings until you get accurate results.

If time is money, then displaying the print dialog box in a macro is a wise investment for anyone looking to save both.

Save Time and Effort

By displaying the print dialog box in a macro, one can optimize their time and effort invested while working on Excel. This method offers an efficient way to select printer settings and preview documents, allowing users to modify settings as per their requirements precisely.

The print dialog box helps users to avoid frequently performing manual steps requiring high levels of repetitive actions. By avoiding the additional cycles and repetitive clicks, you can reduce the overall level of frustration encountered while operating Microsoft Office workbooks. In addition, it ensures increased accuracy while printing, offering greater flexibility that comes in handy during large scale printing jobs.

Apart from providing precision, incorporating print dialog boxes in macros will also prevent printing errors wherein users mistakenly print documents with incorrect layout/size or source settings or even accidentally leave sheets behind. With its implementation in a macro, it’s easier to verify whether the correct document is being printed before issuing print commands- saving you from unnecessary rework.

Pro-tip: By using keyboard shortcuts for common print commands such as Ctrl+P, Alt+F then P or Alt+H then S before Print (depending upon your Excel VBA version), you can save even more time when working with spreadsheets!

5 Facts About Displaying the Print Dialog Box in a Macro in Excel:

  • ✅ The PrintOut method can be used to display the Print dialog box in a macro in Excel. (Source: Excel Easy)
  • ✅ The PrintOut method can also be used to send worksheet data to the printer. (Source: Microsoft Support)
  • ✅ The PrintPreview method can be used to display a print preview of the worksheet before printing. (Source: Excel Easy)
  • ✅ The ActivePrinter property can be used to set the default printer for printing in a macro. (Source: Excel Campus)
  • ✅ The Application.Dialogs(xlDialogPrint).Show method can be used to display the Print dialog box in a macro without using the PrintOut method. (Source: Stack Overflow)

FAQs about Displaying The Print Dialog Box In A Macro In Excel

How to Display the Print Dialog Box in a Macro in Excel?

To display the print dialog box in a macro in Excel, you can use the following code:

Application.Dialogs(xlDialogPrint).Show

This will bring up the standard print dialog box that allows users to select a printer and choose other print options.

What are the Benefits of Using a Macro to Display the Print Dialog Box?

Using a macro to display the print dialog box can save time and make it easier for users to print their worksheets. Instead of navigating through various menus and options to find the print dialog box, users can simply click a button or keyboard shortcut to run the macro and bring up the dialog box.

How Can I Assign a Macro to a Button or Keyboard Shortcut?

To assign a macro to a button, you can insert a button from the developer tab and then specify the macro you want to run when the button is clicked. To assign a macro to a keyboard shortcut, you can use the Customize Keyboard dialog box to associate a shortcut key with the macro.

Can I Customize the Print Dialog Box in My Macros?

Yes, you can customize the print dialog box in your macros by using the PrintOut method instead of ShowDialog. This method allows you to specify various options such as the number of copies, the print range, and the printer name, among others.

What Are Some Examples of Macros That Use the Print Dialog Box?

Some examples of macros that use the print dialog box include macros that print selected worksheets, macros that print specific charts or graphs, and macros that print custom reports or summaries. The specific functionality of the macros will depend on your needs and the specific worksheets or data you want to print.

Are There Any Limitations to Using the Print Dialog Box in Macros?

One limitation of using the print dialog box in macros is that it may not work as expected if the worksheet contains complex data, such as pivot tables or charts with many data points. In such cases, you may need to customize the macro to handle these complex data types. Another limitation is that the print dialog box may not be available in all versions of Excel or on all operating systems. Check the documentation for your version of Excel to see if the print dialog box is supported.

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