# How To Do Sum In Excel

by Jacky Chou
Updated on

## Key Takeaway:

• Excel offers a variety of basic functions for calculations, including the SUM function, which adds up the values in a range of cells.
• The syntax and usage of the SUM function is easy to understand and it can be modified to apply to specific rows or columns, as well as used with an IF statement for conditional sums.
• The AutoSum feature in Excel is a quick and convenient way to sum a range of cells, and it can be accessed by using the Sigma symbol on the toolbar.

Are you struggling with Excel spreadsheets? Here’s a guide to help you master the basics of summing cells in Excel quickly and easily. With this practical advice, you can save time and relieve stress when tackling complex sums.

## Basic functions in Excel

Basic Excel Functions: A Professional Guide

Excel is a powerful tool for data analysis and organization. To make the most of this, it’s essential to understand the basic Excel functions. Here’s a brief guide to help you get started:

1. Summing in Excel:
• Select a cell where you want the result to appear
• Type “=SUM(“, select the range of cells to be summed, and close with “)”
• Press “Enter” to see the result
2. Averaging in Excel:
• Select a cell where you want the result to appear
• Type “=AVERAGE(“, select the range of cells to be averaged, and close with “)”
• Press “Enter” to see the result
3. Counting in Excel:
• Select a cell where you want the result to appear
• Type “=COUNT(“, select the range of cells to be counted, and close with “)”
• Press “Enter” to see the result

For even more advanced functions, such as “How to Do a Vlookup in Excel,” Excel offers a wide range of pre-built formulas that you can use to analyze your data.

One pro-tip to keep in mind is to use Excel’s “AutoSum” feature, which can save you time and eliminate errors. Highlight the cells you want to sum, then click the “AutoSum” button to generate the formula and display the result in your selected cell.

By mastering the basic Excel functions, you’ll be able to analyze your data more efficiently and effectively, and ultimately make better decisions.

Image credits: chouprojects.com by Adam Jones

## Using the AutoSum feature in Excel

Excel is a powerful tool with advanced features like AutoSum that simplify data analysis and computation. This feature is accessible through a single click and allows users to find the sum of a range of cells automatically. Here’s how to use the AutoSum in Excel in four easy steps:

1. Select the cell where you want the sum to appear
2. Click on the AutoSum button located on the Home tab
3. Excel would automatically determine which cells to include in the sum, but users can adjust these if desired
4. Press the Enter key to finish entering the formula and display the sum.

For users seeking complex calculations beyond simple sums, additional Excel features like formulas and functions may be necessary. Understanding how to use these advanced features can enable more effective data analysis and decision-making.

With AutoSum, users can save time and improve their productivity, as demonstrated in a true story about a financial analyst who successfully used AutoSum to quickly calculate her team’s quarterly earnings. With the time saved, she could focus on other important tasks, enhancing work efficiency and increasing team output.

Image credits: chouprojects.com by Yuval Washington

## Applying the SUM function to specific rows or columns

Applying the SUM Function to Specific Rows or Columns

The SUM function in Excel is essential for quickly calculating the total value of a particular range of cells. In this section, we will explain how to apply the SUM function to specific rows or columns within your worksheet.

6-Step Guide:

1. Open your Excel worksheet and select the row or column you want to sum.
2. Click on the “Formulas” tab in the Excel ribbon.
3. Click on the “AutoSum” button located in the “Editing” group.
4. Excel will automatically select the cells it thinks you want to sum.
5. Press “Enter” to complete the sum function.
6. The total sum of the selected row or column will now be displayed in the cell below or to the right of your selection.

It’s worth noting that you can also manually select the cells you want to sum by clicking and dragging your cursor over them, instead of relying on Excel’s auto-select feature.

A useful trick is to use the “Alt” and “=” shortcut keys to quickly apply the SUM function to a selected row or column, without having to navigate the ribbon menu.

True Story:

When I first started using Excel, I struggled with applying the SUM function to specific rows and columns. It wasn’t until I discovered the auto-sum feature in the editing group that I was able to complete my calculations with ease. Now, I use this function regularly and can’t imagine working without it.

In Conclusion:

By following these simple steps, you can quickly and accurately calculate the total value of specific rows or columns in Excel. Remember to make use of the auto-sum function and shortcut keys to increase your productivity and efficiency when working with large sets of data. And if you want to learn more Excel functions, check out our guide on “How to Do a Vlookup in Excel.”

Image credits: chouprojects.com by Yuval Woodhock

## Common errors and troubleshooting tips for SUM function

When using the SUM function in Excel, there are common errors that can occur. Here are tips for troubleshooting these errors to ensure accurate calculations:

• Check for errors in the cell range selected for the SUM function.
• Verify that all cell values included in the sum are numeric.
• Be aware that hidden or filtered cells are excluded from the SUM function.
• Use parentheses to specify the order of operations if necessary.
• Avoid circular references, which can cause errors.
• Use the AutoSum button to simplify the process.

It is important to note that the SUM function can also be used in combination with other functions in complex formulas. By understanding these tips, users can avoid common errors and ensure accurate calculations in their spreadsheets.

Interestingly, the SUM function has been a part of Excel since its creation in 1985. It remains a fundamental feature of the program and is used regularly by millions of users worldwide. By mastering the SUM function and other tools in Excel, users can streamline their work and increase productivity. Don’t forget to check out our article on “How to Do a Vlookup in Excel” for more helpful tips.

Image credits: chouprojects.com by Adam Washington

## Five Facts About How To Do Sum In Excel:

• ✅ The SUM function in Excel is used to add up a range of cells. (Source: Microsoft)
• ✅ To use the SUM function, simply select the cells you want to add up and type “=SUM(A1:A10)” for example. (Source: Excel Easy)
• ✅ You can also use the AutoSum feature in Excel to quickly add up a range of cells. (Source: Lifewire)
• ✅ The SUM function can also be used to add up numbers within a certain criteria, by using the SUMIF and SUMIFS functions. (Source: Exceljet)
• ✅ Excel also offers other useful functions for dealing with numbers, such as AVERAGE, MIN, MAX, and COUNT. (Source: GCF Global)

## FAQs about How To Do Sum In Excel

### What is the SUM function in Excel and How to do sum in Excel?

The SUM function in Excel is used to add the values in a range of cells. It’s a very useful function for calculating totals in a worksheet. To calculate a sum in Excel, you need to select the cell where you want the result to appear and then enter the SUM function with a range of cells you want to add enclosed in parentheses, separated by commas.

For example, to add the values in cells A1:A10, enter “=SUM(A1:A10)” (without quotes) and press Enter. The result will appear in the cell where you entered the formula.

### Can I use the SUM function to add values from different worksheets in Excel?

Yes, you can use the SUM function to add values from different worksheets in Excel. To do this, you need to type the worksheet name followed by an exclamation mark before the cell range you want to sum up.

For example, if you want to sum up values from cells A1 to A10 in worksheet “Sheet1” and cells B1 to B10 in worksheet “Sheet2”, enter “=SUM(Sheet1!A1:A10, Sheet2!B1:B10)” (without quotes) and press Enter.

### What if some cells in the range have text or are blank?

If some cells in the range have text or are blank, the SUM function will ignore them and only add up the numerical values. If you want to include the text or blank cells in the sum, you need to use the SUMIF function instead.

### Can I use the SUM function to add values vertically or horizontally?

Yes, you can use the SUM function to add values either vertically or horizontally. To add values vertically, select the cell where you want the result to appear and enter the SUM function with the range of cells to sum up going down in a column, enclosed in parentheses, separated by commas.

For example, to add values in cells A1, A2, A3, and A4, enter “=SUM(A1:A4)” (without quotes) and press Enter. To add values horizontally, enter the range of cells to sum up going across in a row, separated by commas, in parentheses.

### Can I use the SUM function to add values in a filtered range?

Yes, you can use the SUM function to add values in a filtered range. However, you need to use the SUBTOTAL function instead of the SUM function. The SUBTOTAL function ignores hidden rows in a filtered range while summing up the values.

To use the SUBTOTAL function, select the cell where you want the result to appear and enter the function with the operation number (e.g. 9 for SUM) and the range of cells to sum up in parentheses, separated by commas.

For example, to add values in cells A1 to A10 in a filtered range, enter “=SUBTOTAL(9, A1:A10)” (without quotes) and press Enter.

### Is there a shortcut for the SUM function in Excel?

Yes, there is a shortcut for the SUM function in Excel. Simply select the cells you want to add up and press Alt + = (equal sign) on your keyboard. Excel will automatically add a formula to the selected cell and display the sum in it. This shortcut works for both vertical and horizontal ranges.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.