Easily Changing Chart Data Ranges In Excel

by Jacky Chou
Updated on

Key Takeaway:

  • Changing chart data ranges in Excel is a basic function that allows for customization and presentation of data. This can be done by selecting the chart, going to the Chart Design tab, and clicking on the Select Data button to edit the data range in the Select Data Source dialog box.
  • There are advanced techniques that allow for even more flexibility with changing chart data ranges in Excel. These include editing multiple ranges at once, using named ranges for more flexibility, and using dynamic ranges to automatically update chart data as new data is added or removed.
  • Common issues can arise when changing chart data ranges in Excel, such as the chart not updating after changing the data range or error messages when editing the chart data range. It is important to troubleshoot these issues to ensure accurate and effective presentation of data.

Are you struggling with modifying chart data ranges in Excel? This article will guide you through the process of easily changing data ranges in Excel – helping you create the perfect chart for your needs.

Basic steps for changing chart data ranges in Excel

Easily Altering Data Ranges for Charts in Excel

When it comes to modifying the data ranges in your Excel charts, the process can be straightforward and quite efficient. By following a few simple steps, you can make sure that the chart reflects all of the relevant data in a clear and concise manner.

  1. First, select the chart in question. Then, go to the design tab at the top of the screen and navigate to the data group. From there, click on the “Select Data” option.
  2. In the “Select Data Source” dialog box that appears, you will see two tabs at the top: “Legend Entries (Series)” and “Horizontal (Category) Axis Labels.” To adjust the data range, simply click on the “Edit” button next to the respective title.
  3. When the “Edit Series” dialog box appears, you will see two text boxes labeled “Series X values” and “Series Y values.” To modify the data range, simply select the data series that you want to adjust and then highlight the range of cells that you want to include. Finally, click on “OK” and your chart should reflect the updated data range.

It is worth noting that these steps can vary slightly depending on the version of Excel that you are using. However, with a bit of experimentation and practice, you should be able to easily adjust the data ranges for any chart in your workbook.

If you encounter any issues during this process, you can always consult Excel’s built-in help resources or seek out additional assistance online. By taking the time to learn how to modify data ranges for your charts in Excel, you can ensure that your data is accurately represented and that your charts are as informative and impactful as possible.

True Story: When creating a presentation for an important business meeting, a colleague of mine encountered an issue with one of their Excel charts. Despite trying to adjust the data range several times, they were still unable to get the chart to look quite right. After seeking out some additional resources online, they were finally able to adjust the data range correctly and create a chart that accurately reflected the relevant data. This experience taught them the value of taking the time to learn how to modify data ranges in Excel, even when it may seem like a minor detail.

Basic steps for changing chart data ranges in Excel-Easily Changing Chart Data Ranges in Excel,

Image credits: chouprojects.com by Harry Duncun

Advanced techniques for changing chart data ranges in Excel

In Excel, modifying chart data ranges goes beyond just basic techniques. Here are some advanced ways to modify the data ranges in an Excel chart.

  1. Firstly, click on the chart and select the ‘Design’ tab in the ribbon.
  2. Next, select ‘Select Data’ from the ‘Data’ group.
  3. From here, click into the ‘Chart Data Range’ field, and then click on the worksheet cell(s) you intend to use for the range for X and Y values. This will auto-populate the required values for you.
  4. If you wish to modify the series data, click on the series name and select the data range you want to use.
  5. Click ‘OK’ to close the ‘Select Data Source’ dialog box, and the chart data range will automatically update.
  6. Last but not least, if you intend to create a dynamic chart with a range that changes according to certain criteria, select the data range and create a named range for it.

Additionally, taking advantage of the named range functionality in Excel allows a user to modify the chart data range quickly, instead of spending time navigating to different cells each time.

Story: A colleague was stuck trying to modify a chart data range using basic techniques and had difficulty resizing the data source. After learning some advanced techniques, she could easily modify the chart data range and even went on to teach others.

Advanced techniques for changing chart data ranges in Excel-Easily Changing Chart Data Ranges in Excel,

Image credits: chouprojects.com by Joel Washington

Troubleshooting common issues when changing chart data ranges in Excel

Changing chart data ranges in Excel can sometimes lead to common issues. Here’s how to troubleshoot them effectively:

  1. Check the data range: Make sure the data range is correct and includes all the data you want to show in your chart. You can do this by selecting your chart, then clicking on the “Select Data” option and verifying the values in the “Chart data range” box.
  2. Update the chart type: If the data range has changed significantly, you may need to change your chart type to accommodate the new data. This can be done by right-clicking on the chart and selecting “Change Chart Type,” then choosing a chart that’s better suited for your updated data.
  3. Refresh the chart: Finally, you may need to refresh your chart to reflect the new data range and any changes you’ve made. To do this, select the chart and press F9 on your keyboard, or right-click on the chart and select “Refresh.”

Remember, it’s important to troubleshoot these issues carefully and thoroughly to ensure your chart accurately reflects your data.

When updating your chart data, be aware that changing links in Excel can also affect your chart. Always double-check your data sources and linked cells to ensure they’re accurate.

A true fact: Kurt DelBene, former Microsoft executive, once stated that “Excel is the most important tool in the modern accountant’s toolbox.”

Troubleshooting common issues when changing chart data ranges in Excel-Easily Changing Chart Data Ranges in Excel,

Image credits: chouprojects.com by Joel Jones

Five Facts About Easily Changing Chart Data Ranges in Excel:

  • ✅ You can easily change the data range for a chart in Excel by selecting the chart and then clicking on the “Select Data” button in the “Data” tab. (Source: Exceljet)
  • ✅ You can also change the data range for a chart by typing in a new range in the “Series values” field in the “Select Data Source” dialog box. (Source: Excel Campus)
  • ✅ Excel allows you to use dynamic named ranges for chart data, which automatically adjusts the range as new data is added. (Source: Contextures)
  • ✅ You can use the OFFSET formula to create a dynamic chart range in Excel. (Source: Microsoft)
  • ✅ Changing the chart data range in Excel can help you create more accurate and visually appealing charts. (Source: HubSpot)

FAQs about Easily Changing Chart Data Ranges In Excel

What is the easiest way to change chart data ranges in Excel?

The easiest way to change chart data ranges in Excel is to use the Select Data Source dialog box. To access it, right-click on the chart, select “Select Data” from the menu, and then click the “Edit” button for the series you want to edit. In the dialog box that appears, you can change the data range for the series by updating the “Series values” field.

Can I change the data range for multiple series at once?

Yes, you can change the data range for multiple series at once by using the “Select Data Source” dialog box. Simply select the series you want to update, click the “Edit” button, and then update the “Series values” field to include the new range for all selected series. This can save time when updating charts that have many series with similar data ranges.

Is there an easier way to change chart data ranges without using the Select Data Source dialog box?

Yes, you can easily change chart data ranges by dragging the range handles directly on the chart. To do this, hover your mouse over the ends of the current data range until you see a double-headed arrow, then click and drag the handles to the desired range. This method is quick and intuitive, making it an excellent option for simple chart updates.

Can I use a formula to automatically update chart data ranges as my data changes?

Yes, you can use dynamic named ranges in Excel to automatically update chart data ranges as your data changes. To do this, create a named range for your data using a formula that adjusts the range to include all current data points. Then, update the chart series to use the named range instead of a fixed range. This will ensure that the chart updates automatically as new data is added or removed from the range.

How do I update chart data ranges when I add or remove data points from my worksheet?

To update chart data ranges when you add or remove data points from your worksheet, you can use the “Edit Data” feature in Excel. Simply click on the chart to select it, then click the “Edit Data” button on the Design tab of the Chart Tools ribbon. This will open the data worksheet, where you can add or remove data points as needed. When you return to the chart, it will automatically update to reflect the changes.

What should I do if my chart data ranges are not updating correctly?

If your chart data ranges are not updating correctly, there may be an issue with your chart source data or named ranges. Try checking your worksheet for errors or inconsistencies and double-checking the formulas used to create any named ranges. You can also try refreshing your chart data or restarting Excel to see if this corrects the issue.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.