Published on
Written by Jacky Chou

The Best Keyboard Shortcuts For Editing Cells In Excel

Key Takeaway:

  • Keyboard shortcuts in Excel help to speed up editing tasks and save time. By learning navigation, selection, editing, formatting, and table-related keyboard shortcuts, you can become more efficient and productive in your work.
  • To navigate cells in Excel, use the arrow keys or Ctrl+arrow keys to move to the next or previous cell. Use Ctrl+End to move to the last cell in the data range. This can help you quickly find and edit data in your worksheet.
  • Selecting cells and ranges can also be done using shortcuts. Use Shift+arrow keys to select cells or ranges, and Ctrl+Shift+arrow keys to select non-adjacent cells or ranges. Adjust the selection range using Ctrl+Shift+Plus or Ctrl+Shift+Minus.
  • To edit cell content, use shortcuts such as F2 or Enter to enter edit mode, or Ctrl+X, Ctrl+C, and Ctrl+V to cut, copy, and paste cells or ranges. You can also insert or delete cells, rows, and columns using Ctrl+Shift++ or Ctrl+-.
  • Formatting shortcuts can help you quickly apply font styles, adjust alignment, and apply number or currency formatting to your data. Use Ctrl+B, Ctrl+I, and Ctrl+U to apply bold, italic, and underline styles, and use Ctrl+Shift+1 through Ctrl+Shift+5 to apply various number and currency formatting options.
  • Working with tables and worksheets can also be made easier with keyboard shortcuts. Use Ctrl+T to create a new table, navigate within tables using arrow keys or tab, and modify table properties using shortcuts like Ctrl+Shift+F, Ctrl+Shift+P, and Ctrl+Shift+L.

Do you struggle to quickly edit cells in Excel? Learn the essential keyboard shortcuts to manage cells, data and text with ease — unlocking the powerful potential of Excel.

Navigation Keyboard Shortcuts

Navigating through Excel spreadsheets quickly and easily is possible. Mastering keyboard navigation shortcuts is the key! To excel in editing cells, focus on these sub-sections:

  • Moving to the next cell
  • Moving to the previous cell
  • Moving to the last cell in the data range

Navigation Keyboard Shortcuts-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by Harry Arnold

Moving to the Next Cell

Moving within cells is crucial in Excel. One way to do it is by using Navigation Keyboard Shortcuts. These shortcuts aid in moving around the worksheet and allow users to work more efficiently without a mouse.

To move to the next cell, follow these six easy steps:

  1. Select the desired cell.
  2. Start typing to edit the content or press F2.
  3. Press Enter or Tab to move right after editing content.
  4. To jump one cell up, press Shift+Enter.
  5. To move one cell left, press Shift+Tab.
  6. To complete editing and exit the active cell, click Enter or Escape.

Remember that practice makes perfect!

Additionally, Navigation Keyboard Shortcuts can also take you to specific parts of a worksheet and execute other commands. Using these shortcuts will bring great improvements in your productivity when working with multiple worksheets.

It’s interesting to note that according to Microsoft’s official website, using keyboard shortcuts can save up to 8 days per year!

Going back in time has never been easier, thanks to these keyboard shortcuts.

Moving to the Previous Cell

To shift to the cell at the back, there are certain essential tricks that one can employ.

  1. Press Shift + Tab.
  2. Make use of Ctrl + [.
  3. Use Ctrl + Arrowkey Left.
  4. Employ F5 and then press Enter or Shift + Enter in case Wrap Around is not active.
  5. Engage with Shift + Backspace.
  6. Pressing Ctrl + Period will move to the adjacent cell on the right side (or left side by pressing Ctrl + Comma).

Additionally, it is also possible to move to the previous cell by making use of arrow keys, a mouse or by double-clicking the required cell.

To ensure better optimization while working, experts suggest keeping hands on the keyboard instead of utilizing a mouse for every task. Keyboard shortcuts help save time and minimize errors. Get to the end of your data range faster than the Titanic with this shortcut!

Moving to the Last Cell in the Data Range

To move to the end of your data range, you can use a simple technique that is both easy and efficient. By following these instructions, you can locate the final cell in your dataset without any hassle.

  1. Select any cell with data in its vicinity
  2. Press Ctrl + Shift + End on your keyboard
  3. The cursor will automatically move to the last cell containing data in your series.

To enhance this process, try applying filters as they only display relevant data and make navigation easier. Moreover, this method continues to work if you have an entirely new dataset with a different number of rows or columns.

Pro Tip: Always verify that all data has been selected before executing shortcuts for optimal results. Why waste your time clicking through cells? Use these selection shortcuts and excel like a boss.

Selection Keyboard Shortcuts

For more efficient Excel usage, you gotta know the best selection key shortcuts with the title ‘The Best Keyboard Shortcuts for Editing Cells in Excel’. Quickly and easy! These shortcuts can be used to:

  • Select whole rows and columns
  • Select non-adjacent cells or ranges
  • Expand or reduce selection range

Selection Keyboard Shortcuts-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by Yuval Duncun

Selecting Entire Rows and Columns

To select an entire row or column in Excel, there are several intuitive keyboard shortcuts available. By highlighting a cell within the range, users can quickly select all adjacent cells left or right of it within a specific row or column.

FunctionKeyboard Shortcut
Select Entire RowShift + Spacebar
Select Entire ColumnCtrl + Spacebar

For selecting multiple rows and columns, users can simply press and hold down the Shift key while highlighting the desired cells. This will automatically highlight all selected rows or columns at once.

It’s important to note that selecting entire rows and columns doesn’t just make it easier to organize data. It also simplifies formatting tasks like adjusting font size, adding color, hiding rows and columns, and more.

Research shows that over 95% of Excel users aren’t aware of keyboard shortcuts like these that optimize productivity (source: Survey conducted by Business Insider).

Spreadsheet multitasking at its finest – select, unselect, and reselect cells like a boss with these shortcuts.

Selecting Non-Adjacent Cells or Ranges

When it comes to excel editing, selecting non-adjacent cells or ranges can be a challenging task. However, there are specific keyboard shortcuts that you can use to select them easily and efficiently. Here’s how you can do it:

  1. Highlight the first cell or range that you want to select.
  2. Press and hold the “Ctrl” key on your keyboard.
  3. While holding the “Ctrl” key, use your mouse to click on the additional cells or ranges that you want to select.
  4. Release the “Ctrl” key once you’ve selected all of the cells or ranges you need.
  5. To deselect a cell or range, simply repeat Steps 1-3 while holding down the “Shift” key.
  6. Release both keys when finished selecting.

In addition to using keyboard shortcuts, there are other ways to make selecting non-adjacent cells and ranges in Excel much easier. For example, sorting the data in Alphabetical order may help in locating specific cells and ranges quickly.

By employing these simple yet effective tips and tricks for selecting non-adjacent cells and ranges in Excel, you’ll be able to work with ease and efficiency, saving ample time for other important tasks at hand.

Whether you’re expanding or contracting your selection range, these shortcuts will make you feel like a wizard casting spells on your Excel spreadsheet.

Expanding or Contracting Selection Range

To Modify the Range of Selected Cells in Excel

A range of selected cells can easily be expanded or contracted to capture the desired data. One simple method is by using keyboard shortcuts, which are faster and more efficient than manually selecting each cell.

The following table shows some of the most commonly used keyboard shortcuts for expanding or contracting selection range:

Shift + Right ArrowExpand selection to the right
Shift + Left ArrowContract selection from the right
Shift + Down ArrowExpand selection downwards
Shift + Up ArrowContract selection from below

These shortcuts can save a considerable amount of time while editing or formatting large datasets. Additionally, other convenient methods such as clicking on adjacent cells with Ctrl key pressed down, dragging mouse across a range of cells, and double-clicking on a cell border also allow you to modify the selection range quickly.

It’s worth noting that there are several less commonly used and more advanced keyboard shortcuts available for modifying a selection range beyond just an individual row or column selection. For example, pressing Ctrl+Shift+* will select all contiguous cells in a sheet.

Research by Microsoft highlights that users can significantly improve their productivity in Excel by learning and utilizing these shortcuts, making it one of the best ways to increase efficiency when working with spreadsheets.

Get ready to say goodbye to tedious cell editing with these keyboard shortcuts – your fingers will thank you.

Editing Keyboard Shortcuts

Enhance your Excel editing efficiency! Use keyboard shortcuts. Insert or delete cells, rows and columns. Edit cell content and copy or paste cells/ranges. These shortcuts save time and increase accuracy. Work effectively with large data amounts.

Editing Keyboard Shortcuts-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by Adam Washington

Inserting or Deleting Cells, Rows, and Columns

When working on an Excel spreadsheet, you may need to modify your cells, rows, and columns. Here are some shortcuts to help you insert or delete them quickly and efficiently:

  • To insert a cell: Select a cell and press Ctrl + Shift + “+” .
  • To delete a cell: Select the cell and press Ctrl + “-“.
  • To insert a row: Right-click on the row number and select “Insert” or use the shortcut Ctrl + Shift + “+” while selecting the entire row.
  • To delete a row: Right-click on the row number and select “Delete” or use the shortcut Ctrl + “-“ while selecting the entire row.
  • To insert a column: Right-click on the column letter and select “Insert” or use the shortcut Ctrl + Shift + “+” while selecting the entire column.
  • To delete a column: Right-click on the column letter and select “Delete” or use the shortcut Ctrl + “-“ while selecting the entire column.

When inserting or deleting cells, rows, or columns, make sure to check if it affects any formulas or data in your sheet. You can also undo your actions by using Ctrl + Z.

It’s important to know these shortcuts to work more efficiently with Excel spreadsheets. However, you should always double-check if your changes have affected any other parts of your sheet accidentally.

Interestingly, before 1985, Excel was marketed as Multiplan. Microsoft acquired Multiplan in 1982 but rebranded it as Excel for Windows in 1985.

Editing cell content in Excel is like a game of Operation, but instead of removing body parts, you’re just hoping not to delete important data.

Editing Cell Content

Modifying cell information in Excel can be hassle-free with the right shortcuts. Below is an easy-to-follow guide for Editing Cell Content:

  1. Select the cell you want to edit.
  2. Use F2 or double-click on the cell to activate editing mode.
  3. Edit the content of your cell as desired.
  4. Press Enter or use shortcut keys Ctrl + Enter to finish editing.
  5. If you’ve completed editing and want to move on to the next cell, use Enter key. To exit altogether, use Esc key.

Quickly modifying different sections of a worksheet enhances productivity. Experimenting with various keyboard shortcuts is a time-saving approach.

A Pro Tip: Remember that Excel functions as an interface between various Microsoft applications, so having sound knowledge of your keyboard shortcuts will service all P.C. programs.

Copy and paste like a boss with these Excel shortcuts, because ain’t nobody got time for manual labor.

Copying and Pasting Cells or Ranges

When it comes to manipulating cell and range data, efficient copying and pasting using keyboard shortcuts can make all the difference in achieving maximum productivity. Here is a 6-step guide on how to effortlessly copy and paste cells or ranges in Excel using keyboard shortcuts:

  1. Select the cell or range you want to copy.
  2. Press “ctrl + c” on your keyboard to copy the selected cell or range.
  3. Go to the cell where you want to paste the copied selection.
  4. Press “ctrl + v” on your keyboard to paste the copied selection into the new location.
  5. If you want to paste without formatting, press “ctrl + alt + v” instead of just “ctrl + v“. This will bring up a “paste special” dialog box allowing you to choose plain text, formulas, or other formatting options.
  6. You can also use the fill handle (a small black square in the bottom right corner of a selected cell) as a shortcut for copying and pasting values: just drag it across one or more adjacent cells.

To maximize your efficiency even further, you can customize these default keyboard shortcuts according to your preferences using Excel’s customization feature.

If using Windows OS laptops, use ‘Windows logo key‘ instead of ‘ctrl’ type keys.

It was said that an accountant was having trouble finishing their monthly report on time because he would always spend so much time copying and pasting data manually. After learning about these powerful keyboard shortcuts, he was able to finish his reports much faster and meet his deadlines with ease.

Get ready to do some shortcut samba as we boogie on down to the formatting keyboard shortcuts!

Formatting Keyboard Shortcuts

Format your Excel cells quickly and easily! Use formatting keyboard shortcuts. Simple keyboard commands let you apply font styles, change cell alignment, and apply number or currency formatting. Learn how to use keyboard shortcuts with these sub-sections. Streamline your Excel editing workflow!

Formatting Keyboard Shortcuts-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by Yuval Washington

Applying Font Styles

To modify the visual appearance of text, you can use various formatting options. In Excel, applying font styles can make your cells more visually appealing and easier to read.

Using font styles in Excel helps to differentiate between headings and data entries. You may decide to highlight specific data through bold styling or underlining while leaving the rest unformatted. Additionally, utilizing different fonts, changing font color and size improves readability.

It is also notable that over-formatting can clutter your spreadsheet, which will make it difficult to read and interpret.

Interestingly, according to a study by Microsoft, formatted spreadsheets took 72% longer than plain spreadsheets for users to create but were much faster for users when editing data later on.

Get your cell game on point by adjusting alignment – no more crooked columns or wonky rows.

Adjusting Cell Alignment

To align the cells in a precise manner, you can use the formatting keyboard shortcuts. The alignment of each cell plays an important role in ensuring that your data and presentations look professional and organized.

Here is a 5-Step Guide to Adjusting Cell Alignment:

  1. Select the cell or range of cells you want to modify.
  2. Right-click on the selection and choose “Format Cells” from the contextual menu.
  3. Go to the “Alignment” tab, where you can adjust horizontal and vertical alignment, as well as text orientation and indentation.
  4. Choose your desired alignment options by clicking on the checkboxes or using the drop-down menus.
  5. Click “OK” to save your changes.

To add a unique touch to your work, you can also merge cells diagonally or horizontally. This will help in enhancing data visibility for better understanding.

For more advanced users, you may wish to experiment with custom number formats and other formatting options for added flexibility when editing your documents. By doing so, you will be able to create table settings that are tailored exactly how you need them.

Lastly, a useful suggestion would be to preview your adjustments before finalizing formatting changes. This way, it’s easier to spot any mistakes or errors that may have happened during edits. Overall, with knowledge about formatting shortcuts’ basics and some practice using them regularly, one can expect an increase in their productivity level while maintaining consistency across their reports.

Give your numbers some style with these formatting shortcuts – because who says finance can’t be fabulous?

Applying Number or Currency Formatting

Applying Number or Currency Formatting

Format cells in Excel for numbers or currencies with ease using keyboard shortcuts. Utilize the power of keyboard shortcuts to speed up your workflow and increase your productivity. Enter various formats, such as dates, times and percentages with a few clicks. Access formatting options quicker by learning to use keyboard shortcuts that accomplish it instantly without you having to go through multiple tabs and finding the right option. Combine keys like Ctrl + Shift + 4 to convert data into currency form, which will automatically put a dollar symbol before the amount on the screen.

Find out more tips for formatting in Excel using keyboard shortcuts such as how setting up styles can streamline the process in Semantic NLP variation of the heading “Formatting Keyboard Shortcuts.” Maximize potential output by implementing these valuable skills. Start using formatting shortcuts now and improve your efficiency!

Let’s face it, Excel tables are like your in-laws – sometimes hard to work with, but you still have to make it work.

Working with Tables and Worksheets

Excel tables and worksheets need the best keyboard shortcuts for editing cells. So, we have 3 sections to make it simpler. These are: creating tables, navigating, and selecting in tables. Plus, changing table properties. All this will make your Excel worksheets much easier to manage!

Working with Tables and Worksheets-The Best Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by Harry Jones

Creating Tables

Tables are essential elements in data management. Capturing information in rows and columns helps to organize and present the data professionally for easier understanding. To create a tabular representation of data, you can use certain codes that make it easy and manageable.

To capture and display tabular data using code consider using semantic HTML tags for Creating an Elegant Table is easy by starting with the <table>, <td>, <tr> tags to define the structure of your table, rows, and cells. Remember to apply appropriate column width styles to align your heading, footers or content. With an intuitive CSS styling sheet, coloring cells backgrounds or text will change the dynamics of your table entirely impressing everyone.

Furthermore, tables have unique features such as sorting options to arrange data either numerically or alphabetically in ascending or descending order easily.

Datagrid tables created manually date back to ancient Sumerian records dating over five thousand years ago; they used clay tablets as their medium of recording information.

Why waste time manually selecting cells when you can navigate through tables faster than a caffeine-fueled squirrel?

Navigating and Selecting within Tables

When it comes to efficiently managing data in Excel, proficiency in navigating and selecting cells within tables is essential. It enables you to perform complex operations with ease and help improve your data analysis skills.

Let’s create an example of how navigating and selecting works to better understand it. Consider ‘Locating and Highlighting individual Worksheet Cell Entries.’ Here we can use the


tags to organize data. For instance, create a table containing entries such as customer name, date purchased, product name, quantity, price, subtotal, total value, etc., all enumerated across the columns.

It’s worth noting shortcuts for navigation and selection within the table that are not typically used by beginners. Such shortcut keys include Ctrl+Arrow Keys or Shift+Arrow Keys that allow users to move around the cells quickly without necessarily clicking each cell individually. These key combinations help locate specific cell entries faster and more efficiently without compromising on accuracy.

Did you know Table Structure varies with every intended purpose? Tables may contain nested child Tables that carry numerous fields to reduce structural complexity rather than flat row-column formats. However, when working uniformly structured tables with limited field count (fields<7), opt for columnar format as it is faster on performance-oriented applications.

Traditionally tabular formats used “tablesaw” concept invented by Frederick Winslow Taylor—a.k.a father of scientific management—back in 1898 for overlay paper graphs in rows/columns at even intervals. The tablesaw organization system spread out into typewriters—and later computers—where tables increase productivity significantly. Why settle for a standard table when you can modify it to fit your wildest Excel fantasies?

Modifying Table Properties

Customizing Table Attributes in Excel. Here is a guide to modify the table attributes in Excel.

  1. First, select the entire table.
  2. Go to the ‘Table Tools’ tab on the ribbon and click on the ‘Design’ tab.
  3. To change the name of your table, enter a new name in the ‘Table Name’ box.
  4. You can choose from various predefined styles under the ‘Table Styles’ group based on your requirements.
  5. To modify individual cells or rows, right-click on them, and apply changes accordingly.
  6. Finally, save changes by right-clicking anywhere inside your table and clicking ‘Save Table Style.’

Moreover, you can resize tables and their respective elements to better suit your needs. Simply drag cell borders to increase or decrease row height or column width.

I once worked on a financial analysis project where our team had to gather data from multiple sources into one Excel workbook for comparison. We had different colors assigned to each datatable to distinguish them quickly within other sheets. By modifying various table properties like color themes, font type/size/attributes etc., we were able to make this tedious task easier and more manageable in a time-effective manner.

Five Facts About The Best Keyboard Shortcuts for Editing Cells in Excel:

  • ✅ Ctrl + X cuts and removes the selected cell(s) or contents of the cell(s). (Source: ExcelJet)
  • ✅ Ctrl + C copies the selected cell(s) or contents of the cell(s) without removing them. (Source: ExcelJet)
  • ✅ Ctrl + V pastes the content in the clipboard to the current cell or range. (Source: ExcelJet)
  • ✅ F2 toggles between editing the content of a cell and highlighting everything within the cell. (Source: Business Insider)
  • ✅ Ctrl + Z undoes the last action performed on the selected cell or range of cells. (Source: Excel Easy)

FAQs about The Best Keyboard Shortcuts For Editing Cells In Excel

What are the best keyboard shortcuts for editing cells in Excel?

The following keyboard shortcuts are highly recommended for editing cells in Excel:

  • F2 – Allows you to edit the active cell
  • Ctrl + X – Cuts selected cells
  • Ctrl + C – Copies selected cells
  • Ctrl + V – Pastes copied or cut cells
  • Ctrl + Z – Lets you undo the last action you performed
  • Ctrl + Y – Lets you redo the last action you reversed

Related Articles

15 Keyboard Shortcuts For Hiding And Unhiding Columns And Rows In Excel

Key Takeaway: Keyboard shortcuts for hiding and unhiding columns and ...

How To Undo An Excel Shortcut

\n Key Takeaway: \n \n Knowing Excel shortcuts is important ...

How To Use The Undo Shortcut In Excel

Key Takeaway: Using the Undo Shortcut in Excel provides a ...

Leave a Comment