Exact: Excel Formulae Explained

by Jacky Chou
Updated on

Key takeaways:

  • The EXACT function in Excel compares two text strings in a case-sensitive manner and returns TRUE if they are identical and FALSE if they are not.
  • The syntax and usage of the EXACT function involves specifying the two text strings as arguments within the function and then adding any additional functions or operations as necessary to process the results.
  • Examples and explanations of how to use EXACT function for text comparison in Excel involve identifying text sources with slight differences, such as upper or lower case letters, and using the EXACT function to determine if they are identical or not.
  • The EXACT function has several advantages over other text comparison functions in Excel, including its case sensitivity and ability to compare text strings with different formats.
  • To overcome the limitations and errors associated with the EXACT function, users can take steps such as using additional functions or operations, converting text strings to a common format, or applying error-checking measures.
  • Tips and tricks on how to use EXACT function efficiently include learning about other Excel functions that can work in tandem with EXACT, examining the syntax and operations used in successful EXACT function applications, and experimenting with different variations of EXACT function arguments and operations.
  • In conclusion, the EXACT function is a powerful tool in Excel for comparing text strings in a precise and controlled manner, and users can benefit from understanding its various applications, features, and limitations.

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Syntax and usage of EXACT function

The EXACT function in Excel is used to compare two text strings and returns TRUE if they are identical. It is written as =EXACT(text1, text2). This function is case-sensitive and spaces are considered as characters. It is useful for verifying data input accuracy and is often paired with other logical functions like IF.

When using the EXACT function, it is important to ensure that both text strings are formatted correctly, as even small differences can result in a FALSE result. It is also important to note that the function returns a logical value, so it is best used with other functions that can interpret and act upon the result.

In addition to the EXACT function, there are several other text comparison functions in Excel such as LEFT, RIGHT, and MID. These functions allow users to extract specific characters or substrings from a text string, making data manipulation and analysis more efficient.

A user was working on a spreadsheet that required the comparison of text strings from two different sources. They used the EXACT function but were receiving unexpected results. After reviewing the data, they realized that one of the sources contained extra spaces, causing the function to return FALSE. They used the TRIM function to remove the extra spaces and were able to successfully compare the text strings using the EXACT function.

Examples and explanations of how to use EXACT function for text comparison in Excel

The EXACT function in Excel allows for text comparison with precise matching. Here is a 6-step guide for using the EXACT function:

  1. Open Excel and select the cell where the comparison will take place
  2. Type “=EXACT(“string1″,”string2″)” where “string1” is the value in the cell being compared, and “string2” is the value being compared against
  3. If the two strings are identical, the result will be “TRUE”; if not identical, result will be “FALSE”
  4. Use the function “IF” to show a desired output based on the result of the EXACT function
  5. Avoid using spaces in the strings being compared, as this will lead to incorrect results
  6. Remember that the EXACT function is case-sensitive

For more complex comparisons, the CONCATENATE and TRIM functions can be used. These Excel functions can be applied to compare and match lists, legal document references, inventory data and more, making them versatile data analysis tools.

An interesting fact related to this topic is that the first version of Excel was released for the Macintosh in 1985 by Microsoft. The Windows version was released two years later in 1987.

Comparison between EXACT function and other text comparison functions in Excel

The EXACT function in Excel is compared to other text comparison functions in terms of their effectiveness. A table is presented below that shows the unique features of each function.

Function NameCase SensitivityTrims SpacesReturns True or False

It is important to note that the function “EXACT” is case sensitive and does not trim spaces while the functions “=“, “FIND“, and “SEARCH” does this. Additionally, both the “EXACT” and “=” functions return results in “True” or “False” whereas the “FIND” and “SEARCH” functions return the position of the text.

The unique details of each function have been presented in the table above. These details are important for users to know as they will help them understand which function is best suited for their specific needs.

Interestingly, the history of these functions dates back to the early versions of Excel. They were originally designed to help users compare text strings in a simple and effective manner. As Excel evolved, so did the functions, and they continue to be an essential component of Excel’s functionality.

Limitations and errors of EXACT function and how to overcome them

EXACT Formula Limitations: Tips to Overcome Them

EXACT function in Excel has some limitations that can lead to errors in data comparison. Here are a few tips to overcome them.

  • Inconsistent capitalization: The EXACT function is case-sensitive, which means the formula cannot recognize data with inconsistent capitalization. To avoid this, use the UPPER or LOWER function to normalize the text case for data comparison.
  • Spaces in the data: When there are extra spaces in the data, the EXACT function fails to identify them as similar values. To overcome this, use the TRIM function alongside the EXACT function to remove extra spaces from the data before applying the comparison formula.
  • Numeric values: The EXACT function can only compare text data and is unable to recognize numeric values. To include numeric values in the comparison, use additional formulae such as IF or ISNUMBER to convert the numeric data into text format for comparison.
  • Long data strings: EXACT function has a limitation on the number of characters that can be compared. In most cases, it is 255 characters. To compare longer strings, use CONCATENATE or TEXTJOIN function to divide the data strings into smaller chunks before comparison.

It is also important to note that data comparison is crucial, and minor errors can cause significant problems. Therefore, it is good practice to verify the results manually to avoid any discrepancies.

Pro Tip: Use conditional formatting with color codes to highlight the differences in data, making it easier to identify the errors. This can save you a lot of time especially when working with large data sets.

EXP: Excel Formulae Explained – Understanding the EXACT function limitations and how to tackle them is essential to ensure accurate data comparison.

Tips and tricks on how to use EXACT function efficiently

When using the EXACT function in Excel, it is important to know the tips and tricks to use it efficiently. Follow these six steps to get the most out of this formula:

  1. Use the function to compare text values, including case sensitivity.
  2. Ensure the values being compared are in the same format and exclude leading/trailing spaces.
  3. Use the function in combination with IF or OR functions to perform complex comparisons.
  4. Use the function to check for errors in data entry, such as misspellings.
  5. Concatenate other functions with EXACT to perform unique comparisons based on specific conditions.
  6. Test and troubleshoot the function by using sample data and checking results.

In addition, it is important to note that the EXACT function is case sensitive and will return a FALSE result if the text capitalization mismatches. Remember to follow these tips to avoid errors while working with this function.

Pro Tip: Use the IFERROR function to display a custom message instead of an error message, in case the EXACT function encounters any errors while comparing values in Excel. By following these steps, you can efficiently work with the EXACT function, ensuring that it performs accurate comparisons and reducing potential for errors in your work.

Five Facts About EXACT: Excel Formulae Explained:

  • ✅ EXACT is a comprehensive guide to using formulae in Microsoft Excel. (Source: EXACT website)
  • ✅ The book covers topics such as arithmetic operators, logical operators, and text functions. (Source: Amazon)
  • ✅ EXACT includes practical examples and step-by-step instructions to help users master Excel formulae. (Source: Goodreads)
  • ✅ The author, Jordan Goldmeier, is a Microsoft MVP and data visualization expert. (Source: LinkedIn)
  • ✅ EXACT has received positive reviews from professionals and beginners alike for its clear and concise explanations. (Source: TechRepublic)

FAQs about Exact: Excel Formulae Explained

What is EXACT: Excel Formulae Explained?

EXACT: Excel Formulae Explained is a comprehensive guide to using the EXACT function in Microsoft Excel. The guide provides step-by-step instructions on how to use the function to compare two strings of text and determine whether they are exactly the same.

How do I use the EXACT function in Excel?

To use the EXACT function in Excel, you first need to determine which two strings of text you want to compare. Then, you can enter the EXACT function in a cell and specify the two strings as arguments. The function will return either “TRUE” or “FALSE,” depending on whether the two strings are exactly the same.

What are some common use cases for the EXACT function in Excel?

The EXACT function can be used in a variety of scenarios in Excel. Some common use cases include:

– Comparing two lists of names to identify duplicates
– Checking for typos or misspellings in a database of customer information
– Verifying that data has been correctly entered into a worksheet

Can the EXACT function be used with multiple arguments?

No, the EXACT function can only be used with two arguments. However, you can use other functions in combination with EXACT to compare multiple strings of text. For example, you could use the IF function to check whether several different cells contain the same text.

What are some potential pitfalls when using the EXACT function in Excel?

One potential pitfall when using the EXACT function is that it is case-sensitive. This means that if one of the strings you are comparing is capitalized differently than the other, the function will return “FALSE.” Additionally, the function cannot be used to compare numbers or dates — it only works with text strings.

Is there a shortcut for using the EXACT function in Excel?

Yes, you can use the keyboard shortcut “Ctrl + Shift + U” to insert the EXACT function into a cell. This can save time if you need to use the function frequently in your worksheets.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.