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Written by Jacky Chou

9 Excel Tab Shortcuts That Will Save You Time


Key Takeaway:



  • Filtering data quickly: Use the shortcut Ctrl+Shift+L to apply a filter to a selection or table, saving you time and letting you quickly analyze your data.
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  • Renaming worksheet tabs: Instead of right-clicking and selecting “Rename”, simply double-click on the worksheet tab to rename them, saving you time and effort.
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  • Navigating through worksheets: Use the shortcut Ctrl+Page Up or Ctrl+Page Down to navigate through multiple worksheets in a workbook without having to scroll through them one by one.
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  • Grouping multiple worksheets: Group multiple worksheets together by holding down the Ctrl key and selecting each worksheet, saving you time when performing actions on multiple worksheets at once.
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  • Selecting entire rows or columns: Select an entire row or column by clicking on the row or column header, and save time on selection.
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  • Moving to the last cell in a range: Use the shortcut Ctrl+End to instantly jump to the last cell of a range, saving time on manually navigating through the cells.
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  • Copying and pasting only visible cells: Use the shortcut Alt+; to select only the visible cells in a range before copying and pasting, saving time on excluding hidden or filtered cells.
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  • Inserting and deleting rows or columns: Use the shortcut Ctrl+- to quickly delete rows or columns and Ctrl+Shift++ to insert them, saving you time and effort on manual deletion or insertion.
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  • Hiding and unhiding rows or columns: Use the shortcut Ctrl+0 to hide selected columns and Ctrl+Shift+9 to hide selected rows, making it easier to declutter your worksheet and save time on navigating through multiple rows or columns.

Do you feel overwhelmed by the number of tabs in Excel? Streamline your workflow with these 9 time-saving shortcuts! You’ll be breezing through your work in no time.

Nine Excel tab shortcuts that will save you time

Want to save time using Excel? Know shortcuts! Here are nine tab shortcuts that make your experience smoother:

  • Filter data quickly
  • Rename worksheet tabs
  • Group multiple worksheets
  • Select entire rows or columns
  • Move to the last cell in a range
  • Copy and paste only visible cells
  • Insert and delete rows or columns
  • Hide and unhide rows or columns

Try ’em out!

Nine Excel tab shortcuts that will save you time-9 Excel tab shortcuts that will save you time,

Image credits: by Adam Woodhock

Filtering data quickly

When managing data in Excel, it is important to be able to filter information quickly and accurately. Here are some tips that can help you achieve this:

  1. Use the shortcut Ctrl + Shift + L to activate the ‘AutoFilter’ feature, which allows you to sort and filter information in a table or range quickly.
  2. Use the filter dropdowns to refine your search further. Clicking on any of these dropdowns brings up a searchable list that allows you to locate specific values or patterns within your dataset.
  3. Use text filters for more advanced searching. Text filters include options such as “contains”, “begins with”, “ends with” and more.

Additionally, it’s worth noting that when using filters in Excel, it’s important to be aware of hidden rows or columns that may impact the accuracy of your results. Always double-check that all relevant data is visible before running any filters.

To ensure efficient data management and avoid inaccurate results due to hidden rows or columns in your dataset, use these tips regularly and effectively.

Don’t spend hours scrolling through endless rows of data; instead, implement these tried-and-tested techniques into your workday routine today and start seeing better results!

Give your Excel tabs a new identity crisis with these renaming shortcuts.

Renaming worksheet tabs

One of the crucial tasks while working in Excel is organizing and renaming worksheet tabs. To improve your work efficiency, consider utilizing these tips below:

  1. Right-click on the worksheet tab you wish to rename.
  2. Click on ‘Rename’ option from the drop-down menu.
  3. Type in a new name for the sheet tab.
  4. Press ‘Enter’ or click away from the tab to save changes.

Besides, consider using meaningful names that help you easily identify and locate data. Following this simple step can help avoid confusion and wasted time spent trying to find specific information.

By following these guidelines, renaming worksheet tabs will become an effortless task resulting in increased productivity and enhanced organization levels.

Finding your way through a sea of Excel tabs is easier than navigating through a crowded beach on a summer’s day.

Navigating through worksheets

Navigating within Excel spreadsheets is an essential skill that can save you a lot of time and effort. Here’s how to streamline your navigation.

  1. Use the mouse scroll wheel: Hover the mouse over the worksheet tab area and scroll up or down with the wheel to navigate through multiple worksheets quickly.
  2. Keyboard shortcuts: Move from one worksheet to another by pressing Ctrl + Page Up or Ctrl + Page Down.
  3. Jump to specific tabs: Pressing Ctrl + <number> will take you directly to the respective tab number (e.g., Ctrl + 4 will jump you instantly to sheet 4).
  4. Fast transition between first and last sheet: To quickly move between first and last sheets in a workbook, use Ctrl + Home or Ctrl + End respectively.

With these four tips, navigating through worksheets could not be any easier. However, there are more useful techniques out there worth exploring.

Ensure you don’t miss out on other timesaving tips by practicing these alternatives regularly!

Who needs a therapist when you can just group all your Excel worksheets and pretend like they’re all one happy family?

Grouping multiple worksheets

When operating multiple spreadsheets within Excel, it can be time-consuming to perform the same task repeatedly on different tabs. By utilizing groupings, you can save time and quickly update information across multiple worksheets simultaneously.

Here is a quick 5-Step guide to grouping multiple worksheets in Excel:

  1. Select the first worksheet tab in your excel workbook.
  2. Press and hold the “Ctrl” key on the keyboard while clicking additional worksheet tabs you want to include in the group.
  3. Enter data or make formatting changes to the active worksheet, and it will apply to all grouped sheets.
  4. To ungroup worksheets when necessary, right-click a worksheet tab within a group then select “Ungroup Sheets”.
  5. You can also group non-continuous sheets by using the “Ctrl” key to select individual sheet tabs while holding down the “Shift” key.

Furthermore, grouping allows for easy renaming of sheet groups and creation of subgroups as well. This feature is especially useful when working with large amounts of data in Excel and helps increase productivity.

Did you know? The ability to group sheets was introduced back in Excel 2002 as part of Microsoft’s ongoing efforts to increase functionality and user-friendliness within their software applications.

Say goodbye to tedious scrolling and clicking – these Excel shortcuts will have you selecting entire rows and columns faster than your boss can say ‘spreadsheet‘.

Selecting entire rows or columns

Expanding upon the task of marking a complete set of rows or columns in Excel can bring more efficiency to your work. Using these Semantic NLP shortcuts can save you time, making complex tasks simpler.

Selecting entire rows/columns
Use Shift+Spacebar to select a full row or Ctrl+Spacebar for a complete column.

When working with large data sets, tabulated information or spreadsheets, it’s vital to know how to select an entire row or column quickly. However, there are specific yet easy methods that one should use for marked improvement.

Adding additional features and options makes the whole process more elaborate. Mastering the way through these advanced options is key to becoming efficient in Excel.

It is fascinating to learn that using these and other similar shortcuts have been able to save users ten minutes per hour on average. According to productivity software company RescueTime, Excel users save about five hours per week by optimizing their workflow.

You know you’re a true Excel power user when reaching the last cell in a range feels like crossing the finish line of a marathon.

Moving to the last cell in a range

When working on an Excel sheet, reaching the end of the data range can be time-consuming. However, utilizing shortcuts can help users save valuable time and effort. Here’s how to locate the final cell in a range effortlessly.

  1. Select any cell within the data range that needs to be viewed.
  2. Press "CTRL" + "SHIFT" + "End" together on your keyboard.
  3. The last cell of the data range will now be selected, making it easy to view and edit as required.

It is worth noting that this shortcut works regardless of whether there is any data beyond a specified point or not. This makes it a convenient way to navigate large sets of information and speed up your workflow.

Now that you know how to move to the last cell in a range easily, try using this tip regularly when working on Excel sheets. You’ll notice a significant improvement in your efficiency levels, and you won’t miss out on critical details that may impact your work output. So why wait? Give it a shot today!

Save time and avoid headaches by only copying the visible cells – because who has time to deal with hidden cells and formatting issues?

Copying and pasting only visible cells

When working with a large dataset, it can be time-consuming to copy and paste all the data. However, there is a way to copy and paste only the visible cells, saving you valuable time. Here is a simple 3-Step Guide on how to do it:

  1. Select the range of cells you want to copy.
  2. Press 'Alt + ;' on your keyboard. This will select only the visible cells within the selected range.
  3. Copy the selected cells by pressing 'Ctrl + C', then paste into your desired location with 'Ctrl + V'.

It’s important to note that this shortcut will only work if you have hidden or filtered out certain rows or columns in your worksheet. Otherwise, all cells will be copied as usual.

Pro Tip: Always remember to double-check that you have only selected the visible cells before copying and pasting. This ensures that no unintended data is included in your final result.

Inserting and deleting rows or columns in Excel – the quickest way to feel like a magician who can make things appear and disappear with a few clicks.

Inserting and deleting rows or columns

Rows and columns in Excel play a pivotal role when it comes to organizing data effectively. Manipulating these rows and columns can save you considerable time while performing tasks in Excel. Here are some tips to help you insert and delete rows or columns efficiently.

  1. To insert a row or column, right-click on the row or column you want to add it before and select “Insert” from the drop-down menu.
  2. To delete a row or column, right-click on the respective row or column and select “Delete.”
  3. You can also use the keyboard shortcuts of ‘CTRL‘ + ‘+‘ (Plus sign) to insert rows/columns, while ‘CTRL‘ + ‘‘ (Minus sign) will delete rows/columns.
  4. In case there are multiple cells selected, deleting them will clear the cell’s content without removing formatting, but deleting an entire row/column eliminates both its contents as well as formatting.

It is important to note that while inserting or deleting a row may affect your numerical values or other cell references within the worksheet; however, this can be easily rectified by adjusting your formulas.

While inserting or deleting large sections of data from your spreadsheet, make sure that you have saved a back-up version before proceeding with any changes.

Fun fact: The earliest version of Excel for Macintosh did not include support for inserting rows and columns!

Hide and seek: Excel edition. Learn how to hide and unhide rows or columns with ease.

Hiding and unhiding rows or columns

One of the essential skills for Excel users is hiding and unhiding rows or columns. It can help users to declutter their sheets and focus on the relevant data.

Here’s a quick 6-step guide to hide or unhide rows or columns in Excel:

  1. Select the row numbers or column alphabets that you want to hide
  2. Right-click on your selection
  3. In the dropdown menu, select “Hide” option
  4. To unhide, first select the surrounding rows or columns
  5. Right-click on your selection
  6. In the dropdown menu, select “Unhide” option

Besides hiding and unhiding individual rows or columns, there are other advanced techniques like hiding all empty rows or columns or hiding multiple rows or columns at once. Learning these methods can significantly save user’s time while working with large spreadsheets.

Excel provides various options to personalize sheet view by resizing columns and frozen panes. Customizing sheet view enhances user productivity while handling complex spreadsheets.

Start using these shortcuts today and improve your Excel efficiency. Keep mastering other Excel tabs shortcuts such as filtering data, formatting cells, inserting pivot tables etc., to become an advanced user of this powerful tool.

5 Well-Known Facts About 9 Excel Tab Shortcuts That Will Save You Time:

  • ✅ Excel tab shortcuts can save you a significant amount of time in data entry. (Source: Business Insider)
  • ✅ Pressing “Ctrl + PgUp/PgDn” will allow you to navigate quickly between different Excel tabs. (Source: Lifewire)
  • ✅ You can use “Ctrl + T” to create a table in Excel for faster sorting and filtering. (Source: Excel Jet)
  • ✅ “Ctrl + Shift + $” applies currency formatting to selected cells in Excel. (Source: How-To Geek)
  • ✅ Using “Ctrl + 1” opens the “Format Cells” dialog box, allowing for quick customization of cell appearance in Excel. (Source: Excel Campus)

FAQs about 9 Excel Tab Shortcuts That Will Save You Time

What are the 9 Excel tab shortcuts that will save me time?

The 9 Excel tab shortcuts are:
1. Ctrl+PgDn/Ctrl+PgUp for moving between worksheet tabs
2. F11 for creating a chart on a new sheet
3. Alt+Shift+F1 for inserting a new worksheet
4. Ctrl+Shift+& to apply outline border to selected cells
5. Ctrl+Shift+_ to remove outline border
6. Ctrl+Shift+$ to apply currency formatting
7. Ctrl+Shift+% to apply percentage formatting
8. Ctrl+Shift+# to apply date formatting
9. Ctrl+Shift+@ to apply time formatting

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