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Written by Jacky Chou

The Top 10 Excel Chart Shortcuts You Need To Know

Key Takeaway:

  • Excel Chart shortcuts can save you a lot of time when creating and editing charts: Learn the most important keyboard shortcuts, formatting shortcuts, chart type shortcuts, chart layout shortcuts, data selection shortcuts, axis shortcuts, legend shortcuts, series formatting shortcuts, chart editing shortcuts, and sparkline shortcuts.
  • Keyboard shortcuts are essential to increase your efficiency when creating and editing charts: Some of the most important shortcuts include F11 to create a chart, Alt+F1 to create a default chart, Ctrl+1 to access the formatting options, Ctrl+Shift+Arrow to select data series, and Ctrl+Shift+F3 to create a name for a range of cells.
  • Chart formatting shortcuts can help you quickly adjust your chart to make it more visually appealing: Some of the most useful formatting shortcuts include Alt+JP to add titles, Alt+JL to add data labels, Alt+JN to add legends, and Ctrl+5 to add or remove borders.

Are you tired of manually creating complex charts in Excel? You’re not alone; Excel’s charting capabilities can be a time consuming task. In this article, we’ll cover the top 10 shortcuts you can use to quickly and effectively create charts that will impress.

Top 10 Excel Chart Shortcuts

Make your Excel chart work smoother! We’ve got the top 10 shortcuts for you:

  1. Keyboard
  2. Formatting
  3. Type
  4. Layout
  5. Data selection
  6. Axis
  7. Legend
  8. Series formatting
  9. Chart editing
  10. Sparkline

Get reading to speed up your chart creation!

Top 10 Excel Chart Shortcuts-The Top 10 Excel Chart Shortcuts You Need to Know,

Image credits: by David Washington

Keyboard Shortcuts

Keyboard shortcuts are essential for improving productivity while working on Excel spreadsheets. These shortcuts quicken the work process, and with their increasing demand, every Excel user should be familiar with them.

  • Copy – Ctrl + C: One of the most commonly used shortcuts is ‘copy’ which allows users to duplicate data within the sheet or between different sheets.
  • Paste – Ctrl + V: The paste option allows users to add contents that have been copied using the shortcut mentioned above.
  • Undo – Ctrl + Z: The undo shortcut can help revert any unwanted changes made on a spreadsheet quickly.

It is important to note that Microsoft Excel contains numerous shortcuts, sometimes more than one for a specific action depending on your operating system and version of Excel that you possess.

Excel Shortcuts are not only fast but also ensure increased accuracy while working with large datasets or charts.

The control and shift buttons tend to be the go-to keys when it comes to shortcut usage, but there are many other keys available such as Alt, F1, Home/End, etc., which lead to several other possibilities.

One suggestion would be creating a printed list of shortcuts relevantly sized can be quite helpful in enhancing productivity or opt for an online course focusing specifically on keyboard shortcuts for an efficient learning experience. Regardless of your preference and approach, thorough knowledge and practice will lead towards better performance in utilizing these fascinating techniques.

Make your charts look slicker than a greased-up penguin with these formatting shortcuts.

Chart Formatting Shortcuts

Formatting charts may seem like a daunting task, but with these key tricks, you can streamline the process and make it a breeze. Here’s how to optimize the look of your charts in Excel.

  1. Customize chart axes: Reformat the scale of your x and y-axis labels as needed.
  2. Adjust chart color scheme: Find the right color theme for your data points and background.
  3. Highlight chart data series: Use highlighting features to emphasize certain data values.
  4. Utilize gridlines and borders: Adjust your chart gridlines or add borders for clearer organization.
  5. Resize or move elements on the chart: Edit specific areas or move components around to create an optimized layout.
  6. Apply built-in chart styles: Use Excel’s pre-made styles to quickly generate an appealing visual design.

In addition, don’t forget that Excel offers enough customization options for even complex chart types, such as 3D graphics or stacked bar charts.

When learning these shortcuts, I found myself able to more efficiently produce visually stimulating charts with dynamic content that kept my team engaged during presentations.

Speaking from my own experience, this list highlights just some of the easy-to-apply strategies that exist within the context of formatting Excel charts.

Wanna change your mind about pie charts? Try these shortcuts instead.

Chart Type Shortcuts

For the Excel enthusiasts, knowing the different ways to navigate through charts can be time-efficient. Avoid wasting time clicking aimlessly when you could have chart shortcuts at your fingertips. In this section, we will discuss the chart navigation tools in Microsoft Excel.

Chart Type Shortcuts
Alt + F1Create Column Chart
F11 (Traditional)Create Column Chart
Ctrl + F1Show or Hide Chart Elements

Besides the familiar Excel keyboard shortcuts, there are essential unique chart shortcuts that are underutilized by many users. By utilizing the chart shortcut keys provided here, navigating through charts would now be smoother and less interruptive for recipients of an efficiency-driven business report.

Did you know that shortening steps and saving time in Excel can be traced back to a single day in 1982? On September 30th, Mitchell Kapor founded Lotus Software located in Cambridge, Massachusetts. An accounting professor approached Ashton-Tate with a proposal to develop an electronic spreadsheet which became Lotus 1-2-3 and ultimately solidified Lotus as an early leader in spreadsheet technology.

Why settle for a plain chart when you can layout like a pro in Excel with these shortcuts?

Chart Layout Shortcuts

Chart formatting quick tips for efficient data visualization in Microsoft Excel. Here’s how you can quickly create and modify charts using keyboard shortcuts.

  1. To add or modify chart titles, axis titles, or data labels, select the chart element and press Ctrl+1 to open the Format dialog box.
  2. To change the chart type, select the chart and press Alt+j+t to open the Change Chart Type dialog box.
  3. To move a chart element, such as a title or legend, press Alt+j+l to select it and use arrow keys to move it.
  4. To add a data series to a chart, click on an empty cell in your worksheet and press Ctrl+Shift+ to activate the Insert dialog box.
  5. To adjust column width in a bar or column chart, select the columns by holding down Ctrl and clicking on them alternatively; then press +/- to make columns wider/thinner.

Did you know that some of these shortcuts also work for other types of objects in Excel? For example, pressing Ctrl+1 when selecting a cell can bring up its format properties.

For better accessibility of data insights in your presentations or reports:

  • Use contrasting colors for better readability
  • Simplify charts by eliminating unnecessary elements
  • Choose appropriate chart types based on your data

By utilizing these quick tips and design guidelines, you can efficiently create attention-grabbing charts that help convey complex information with ease.

Selecting data just got a whole lot easier with these Excel shortcuts – they’ll shave off more time than a trip to the barber.

Data Selection Shortcuts

Efficient Data Selection Techniques for Microsoft Excel

Efficient data selection is vital for creating effective charts in Microsoft Excel. Here are some smart techniques to help streamline the process.

  1. Use the ‘Ctrl + A’ shortcut to select the complete dataset without manually dragging the cursor.
  2. Press ‘Ctrl + Shift + Down Arrow’ to choose all cells below the current selection.

With these shortcuts, selecting and importing data becomes quicker and smoother.

In addition to these common techniques, pivot tables in Excel provide a powerful way to filter large datasets. They can handle complex data like dates and numbers with ease, allowing users to analyze chunks of information with minimal effort.

Did you know that according to an official Microsoft report, 750 million people worldwide use Excel?

Get ready to pivot your world with these chart-topping Axis shortcuts.

Axis Shortcuts

Axis shortcuts are an essential aspect of excel chart shortcuts that help in managing the charts effectively. Below is a guide on how to use them:

  1. Selecting Axis: To select an axis, click on it, and it will be highlighted with selection handles.
  2. Changing Axis Scale: Right-click on the axis, and you can change its scale to logarithmic or linear.
  3. Formatting Axis Text: Double click on the axis, and it will display formatting options for axis, including font size, color, style, etc.
  4. Reversing Axis Order: Right-click on the axis and select “Format Axis,” then choose “Axis Options” where you’ll find the option to Reverse Axis order.”
  5. Aligning Multiple Axes: Select multiple axes simultaneously by holding down Ctrl Key and adjust their alignment using Format Axis > Axes Alignment option.

It’s worth noting that while working with charts depends heavily on data visualization, choosing effective scales and aligning them isn’t given much priority. However, it is recommended to pay attention to these elements not compromising their accuracy and visual appeal.

When working with charts that contain multiple axes, designing a consistent appearance such as labeling can be challenging unless labeled properly. Therefore, align each axis properly so viewers won’t struggle decoding our charts.

Incorporating proper scaling creates clear graphics for displaying data comparisons or other purposes when dealing with a large amount of numerical information in Excel charts. Thus utilizing their full potential, including truncating zero values instead of showing entire units consistently, is highly advisable.

Unlock the legendary power of charting with these top Excel shortcuts.

Legend Shortcuts

Legend shortcuts are essential in creating accurate and clear Excel charts. You can utilize these keyboard shortcuts to improve the appearance and readability of your charts.

  1. You can quickly show and hide the chart legend by pressing Ctrl+1. This shortcut enables you to compare the charts without confusion.
  2. You can use Alt+H+O to modify the formatting options for your chart legends, including font size and color, alignment, and background color.
  3. If you have multiple chart legends or data labels on one chart sheet, navigate them easily by using Ctrl+Shift+Right Arrow or Ctrl+Shift+Left Arrow keys.

In addition to these basics, remember that legends hold vital information about your data representation. Take time in selecting the best format for your legend based on how complex your data set is.

Don’t let a lack of proficiency be a barrier to efficient data analysis. Utilize these Legend Shortcuts today to make significant improvements in your data presentations.

Give your charts a makeover in seconds with these series formatting shortcuts.

Series Formatting Shortcuts

When it comes to modifying the details of your Excel Chart’s output, you can make use of shortcuts collectively known as “Ways to Tweak Series Formatting.” These commands can help you personalize aspects such as data labels, fill colors and fill styles, among other special features that need quick modification.

To get started working with these nifty shortcuts follow these 5 step guide:

  1. Highlight the chart section to which you’d like to apply formatting.
  2. Select the “Format” tab from your main menu.
  3. Pick “Customize Data Point” from the drop-down list of options.
  4. Choose a specific category or sub-category for more detailed formatting.
  5. Make any necessary changes in your selected area using hotkeys or Keyboard Accelerator keys (if available).

In addition, you may also update a series of your chart by way of Shape Styles or adding Color Customization. You may alternately consider editing an existing set under the Field menu option.

Did you know that common chart tweaks are often prioritized over needed authoring and clarity when developing an Excel display? Truly, basic charts are often more useful than those laden with too much pizazz.

Editing charts just got easier, now all you need is a few quick shortcuts and a steady hand (or a mouse).

Chart Editing Shortcuts

When it comes to manipulating data, a chart can be an invaluable tool. Here is a step-by-step guide to editing charts using the essential shortcuts:

  1. Use Alt + F1 to create a chart from selected data.
  2. Press F11 to quickly insert a new chart sheet in your workbook.
  3. CTRL + A selects all elements of the chart including the plot area, axes, labels, and legend grouped.
  4. Use F2 or double-click on any element of the chart to select individual elements for formatting or editing.
  5. CTRL + C (or right-click ‘Copy’) lets you copy a chart element when you need to duplicate it elsewhere in your workbook.
  6. To delete a selected item use ‘Delete’ key, and Shift + Delete will delete multiple items at once.

Remember that you can always fine-tune your charts by exploring additional formatting option such as scaling axis logarithmically and choosing different shading styles. With these essential shortcuts under your belt, you’ll be working with charts like a pro in no time.

Don’t miss out on this opportunity to streamline your workflow! Brushing up on these critical shortcuts will help make your Excel experience much smoother and efficient. Get started today.

Spark up your Excel game with these Sparkline shortcuts – because who needs a boring chart anyway?

Sparkline Shortcuts

  • Use the Alt + N M Shortcut keys to insert a new sparkline chart.
  • Use the Alt + N B Shortcut keys to change the colors of your sparklines based on selected themes.
  • Use the Alt + N R Shortcut keys to clear or delete a selected cell’s sparkline.
  • Use the Alt + N S Shortcut keys to select different types of sparkline charts, such as lines, columns, or win-loss charts.
  • Use the Alt + N Q Shortcut keys to edit an existing sparkline chart, such as resizing and moving it in your worksheet.

Remember that Sparkline Shortcuts can boost your productivity by saving time while creating and modifying sparklines in Excel charts. However, let us not forget that once you become familiar with these shortcuts, you can customize them to fit your needs more effectively.

Did you know that Edward Tufte introduced Sparklines in his book “Beautiful Evidence“? He claimed that small, high-resolution graphics like Sparklines allowed people to consume large amounts of data quickly.

Five Facts About The Top 10 Excel Chart Shortcuts You Need to Know:

  • ✅ Excel offers a variety of chart types including bar, column, line, pie, and scatter charts. (Source: Microsoft)
  • ✅ One of the quickest ways to create a chart in Excel is by selecting the data and pressing the F11 key. (Source: Business Insider)
  • ✅ Excel allows you to customize the appearance of your charts by changing the chart type, layout, color scheme, and more. (Source: Excel Easy)
  • ✅ You can modify the data displayed in your chart by using Excel’s chart tools, such as the Select Data and Edit Data buttons. (Source: Excel Campus)
  • ✅ Excel also offers keyboard shortcuts for quickly formatting and editing your charts, such as Ctrl+1 to open the Format Chart Area dialog box. (Source: Exceljet)

FAQs about The Top 10 Excel Chart Shortcuts You Need To Know

What are the top 10 Excel chart shortcuts I need to know?

1. Ctrl + 1 – This shortcut opens the Format Chart Area dialog box.

2. Alt + F1 – This shortcut creates a chart using current data selection in a new worksheet.

3. F11 – This shortcut creates a chart on a new sheet using current data selection.

4. Ctrl + Shift + L – This shortcut adds or removes data labels on a chart.

5. Ctrl + Shift + F – This shortcut opens the Format Data Series dialog box.

6. Ctrl + Shift + P – This shortcut adds or removes a chart legend.

7. Ctrl + 5 – This shortcut applies or removes strikethrough formatting.

8. Ctrl + Shift + S – This shortcut saves a copy of the current workbook in a PDF or XPS format.

9. Ctrl + T – This shortcut adds a new table to the current worksheet.

10. Ctrl + Shift + U – This shortcut selects the chart area.

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