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Written by Jacky Chou

How To Delete Cells And Rows In Excel With Shortcut Keys

Key Takeaway:

  • Deleting cells and rows in Excel is a basic function that every user should know. Understanding the difference between deleting cells and shifting cells is essential to avoid unintended consequences.
  • Using shortcut keys like Delete, Clear content, and Ctrl+- can save time and improve efficiency when deleting cells and rows. Additionally, selecting rows before deleting them allows for the deletion of multiple rows at once.
  • Customizing shortcut keys for deletion and using the fill handle to delete adjacent rows and columns can further improve speed and streamline your Excel workflow.

Feeling overwhelmed by Excel? You can easily delete cells and rows with just a few shortcut keys! Learn how to maximize your efficiency on the spreadsheet and make life a breeze.

Basics of deleting cells and rows in Excel

If you want to remove cells and rows in Excel, there are several simple ways to do that without disturbing your formatting. Here’s a step-by-step guide:

  1. Highlight the cells or rows you want to delete.
  2. Right-click, and a drop-down menu will appear.
  3. Click “Delete”.
  4. A dialog box will appear; select “Entire row” to remove the desired rows or “Shift cells left” to delete the selected cells.
  5. Click “OK”.
  6. The cells or rows you selected will be deleted permanently.

In addition to these steps, it’s important to note that removing cells or rows can lead to data loss and other formatting issues. Be sure to save your document frequently and make a backup before making significant changes.

To ensure a successful deletion process, keep in mind that each version of Excel may have slightly different options and commands. Always double-check your actions and proceed with caution.

It’s easy to get started with using shortcut keys, and they can save you a lot of time in the long run. So if you’re ready to streamline your Excel workflow, be sure to learn how to delete cells and rows with shortcut keys. Don’t wait, start practicing today!

Basics of deleting cells and rows in Excel-How to delete cells and rows in Excel with shortcut keys,

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Advanced techniques for deleting cells and rows in Excel using shortcut keys

The use of shortcut keys to delete cells and rows in Excel can substantially enhance productivity. Here’s a guide on advanced techniques for effectively managing Excel sheet deletions using shortcut keys.

  1. Select the cells or rows you want to delete.
  2. Press the keyboard shortcut Ctrl + - to open the “Delete” dialog box.
  3. Choose the type of deletion you want to perform, keeping in mind that if you pick “Shift cells up,” Excel will enter a blank row or column in place of the deleted cells.

In addition, you can use the Ctrl + Alt + Shift + + shortcut to add cells or rows to your worksheet with ease.

A useful tip to keep in mind is to ensure that you don’t permanently lose any important data. Before deletion, you can test how your selection might look by highlighting the cells to be deleted and using the Ctrl + ~ shortcut to toggle on and off the default Excel view of gridlines.

It is a little-known fact that the first-ever electronic spreadsheet was called VisiCalc, and it was developed in 1979 by Dan Bricklin and Bob Frankston, according to sources.

Advanced techniques for deleting cells and rows in Excel using shortcut keys-How to delete cells and rows in Excel with shortcut keys,

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Tips and tricks for efficient cell and row deletion in Excel

To efficiently delete cells and rows in Excel, employ the following tips and tricks:

  • Use the ‘Delete’ button to remove selected cells or rows.
  • Use the ‘Clear’ function to erase contents of selected cells or rows.
  • Use ‘Shift’ + ‘Space’ to select an entire row, and ‘Ctrl’ + ‘-‘ to delete it.
  • Use ‘Ctrl’ + ‘Shift’ + ‘+’ to insert a new row.
  • Use ‘Ctrl’ + ‘Alt’ + ‘-‘ to create a break between rows in a merged cell.

In addition, consider customizing shortcut keys to streamline the deletion process even further.

Pro Tip: Before deleting cells or rows, ensure that the data is not needed and that there are no formulas that reference the cells or rows being removed. This will avoid accidental data loss and errors in calculation.

Tips and tricks for efficient cell and row deletion in Excel-How to delete cells and rows in Excel with shortcut keys,

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Five Facts About How to Delete Cells and Rows in Excel with Shortcut Keys:

  • ✅ Deleting a cell in Excel can be done by selecting the cell and pressing the delete key. (Source: Excel Easy)
  • ✅ To delete an entire row, select the row and press the “Ctrl” and “-” keys at the same time. (Source: Tech Community)
  • ✅ To delete an entire column, select the column and press the “Ctrl” and “-” keys at the same time. (Source: Excel Jet)
  • ✅ The shortcut key for undoing a delete is “Ctrl” and “Z”. (Source: Excel Campus)
  • ✅ You can customize shortcut keys for deleting cells and rows in Excel to better suit your workflow. (Source: Excel Off the Grid)

FAQs about How To Delete Cells And Rows In Excel With Shortcut Keys

How do I delete cells and rows in Excel using shortcut keys?

To delete cells or rows in Excel using shortcut keys, first select the cells or rows you want to delete. Then, use the following shortcut keys:

– To delete cells: press the “Ctrl” and “-” keys. This will bring up a dialogue box asking whether you want to shift cells up or left, or simply delete them.

– To delete rows: press the “Ctrl” and “-” keys, followed by the “Shift” and “Ctrl” keys. This will bring up a dialogue box asking whether you want to shift cells up or delete them.

– To delete columns: press the “Ctrl” and “-” keys, followed by the “Ctrl” key only. This will bring up a dialogue box asking whether you want to shift cells left or delete them.

Can I use shortcut keys to delete multiple cells or rows at once?

Yes, you can delete multiple cells or rows at once using shortcut keys in Excel. To do so, select the cells or rows you want to delete, and then use the shortcut keys mentioned in the previous question. If you have multiple sets of cells or rows to delete, simply repeat the process for each set.

Is there a way to undo cell or row deletions made with shortcut keys?

Yes, you can undo cell or row deletions made with shortcut keys in Excel. Simply press the “Ctrl” and “Z” keys immediately after making the deletion. This will undo the deletion and bring back the deleted cells or rows.

What happens to formulas and formatting when I delete cells or rows using shortcut keys?

When you delete cells or rows using shortcut keys in Excel, any formulas or formatting in those cells or rows will be deleted along with them. If you want to preserve the formulas or formatting, consider cutting and pasting the cells or rows instead of deleting them.

Can I customize the shortcut keys for deleting cells and rows in Excel?

Yes, you can customize the shortcut keys for deleting cells and rows in Excel. To do so, go to the “File” menu, click “Options,” and then click “Customize Ribbon.” From here, you can assign new shortcut keys to the “Delete” command in the “Home” tab.

What if I accidentally delete cells or rows using shortcut keys?

If you accidentally delete cells or rows using shortcut keys in Excel, you can always undo the deletion using the “Ctrl” and “Z” keys (as mentioned in a previous question). If necessary, you can also use the “Ctrl” and “Y” keys to redo any actions that were undone.

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