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Written by Jacky Chou

15 Excel Shortcuts That Will Help You Get Your Work Done Faster

Key Takeaways:

  • Cut, Copy and Paste is a time-saving tool that allows you to quickly move or duplicate data within a spreadsheet.
  • Navigate your spreadsheets faster with keyboard shortcuts that allow you to move between cells and sheets, and find and replace data.
  • Formatting shortcuts such as bold, italicize, and underline, aligning and wrapping text, and increasing or decreasing font size, can help make your spreadsheet look organized and professional.
  • Using shortcuts for calculations can help you save time with AutoSum and functions, and convert percentages and currency faster.
  • Data entry shortcuts such as fill series, autocomplete, and inserting date and time can make entering information into your spreadsheet more efficient.
  • Create custom shortcuts like keyboard shortcut customization or macro creation to streamline your workflow and save even more time.

Are you struggling with long, tedious Excel tasks taking up too much of your time? You’re not alone! Learn 15 clever shortcuts that will help you get through your work quickly and accurately.

Basic Excel Shortcuts

Basic Excel Shortcuts Explained:

  • Increase your efficiency in Excel with basic shortcuts
  • Use Ctrl+C and Ctrl+V for copy and paste respectively
  • Use F2 for editing cells, F4 for repeating previous action and Ctrl+Z for undo
  • Utilize these shortcuts to save time and effort in Excel

For more advanced users, The Best Excel Hide Column Shortcut That You’re Not Using is “Ctrl+0“. Remember to utilize these efficient shortcuts for faster productivity.

Basic Excel Shortcuts-15 Excel Shortcuts That Will Help You Get Your Work Done Faster,

Image credits: by Harry Washington

Navigation Keyboard Shortcuts

Navigation Keyboard Shortcuts:

Quickly navigate through your Excel spreadsheets using the following shortcuts:

  1. Use Ctrl+arrow keys to jump to the last cell in a data range in the same row or column.
  2. Press Ctrl+Home to move to the beginning of your worksheet and Ctrl+End to move to the last cell.
  3. To quickly switch between worksheets, use Ctrl+Page Up or Ctrl+Page Down.

These shortcuts are essential to efficiently navigating large amounts of data and saving you time.

Did you know that Excel has over 500 keyboard shortcuts? (Source:

Navigation Keyboard Shortcuts-15 Excel Shortcuts That Will Help You Get Your Work Done Faster,

Image credits: by Yuval Jones

Formatting Shortcuts

Professional Tips to Format Data in Excel Quickly

Efficient formatting is crucial in Excel as it makes the data more accessible and visually attractive. To make formatting faster and easier, you need to incorporate professional tips. Here are some crucial Semantic NLP formatting shortcuts that you can try.

  • You can modify the row height by selecting an entire row and pressing Alt + H + O + I.
  • To modify the column width, select an entire column and press Alt + H + O + W.
  • You can also resize cells by pressing Alt + H + O + R, and then adjust the cell size to your preferred dimensions.

In addition to formatting shortcuts, using The Best Excel Hide Column Shortcut That You’re Not Using, which is the Ctrl combination, can help enhance the overall data display and improve its readability. Apply these unique details to save time and make your Excel worksheets look impressive.

As you explore formatting shortcuts, you may be curious about the history of these professional tips. Historically, the first formatting tips were invented in the late 1970s by Microsoft, and they have continuously evolved to provide better and more efficient formatting options. Incorporate these tips into your daily Excel workflow, and soon enough, you will see the difference in the aesthetics and efficiency of your work.

Formatting Shortcuts-15 Excel Shortcuts That Will Help You Get Your Work Done Faster,

Image credits: by David Arnold

Calculation Shortcuts

Calculating efficiently is a crucial aspect of working with Excel. Here are some smart tricks to boost your productivity when working on your calculations:

  1. Utilize the Sum Formula: Quickly add all the values in the adjoining cells using the “SUM” formula. Select the cells you want to add and press “Alt + =“.
  2. Insert Basic Functions: Excel possesses several basic functions to simplify your calculations. Start with pressing “Shift + F3” to open the “Insert Function” dialog.
  3. Apply Absolute References: Apply absolute references by pressing “F4” to lock cell references in formulas, making it easier to copy move them to adjacent cells.

To get the most of Excel shortcuts, discover unique techniques to enhance your experience and ease your workflow.

Fun Fact: Microsoft Office originated as a marketing bundle that Bill Gates implemented from Charles Simonyi’s business-oriented software called Bravo.

Calculation Shortcuts-15 Excel Shortcuts That Will Help You Get Your Work Done Faster,

Image credits: by Harry Duncun

Data Entry Shortcuts

Data Input Techniques

Streamline and enhance your data entry process by incorporating these useful data input techniques:

  1. Use the Ctrl + ; shortcut to insert the current date into your sheet.
  2. Use the Ctrl + Shift + ; shortcut to insert the current time.
  3. Use the Ctrl + Shift + ” shortcut to insert the value from the cell above.
  4. Use the Ctrl + R shortcut to copy a formula from the left to the right across columns.
  5. Use the Ctrl + D shortcut to copy a formula down the selected cell(s).
  6. Use the Ctrl + Enter shortcut to fill the same data into every selected cell.

Adding Value to Data Entry

Make data entry in Excel more efficient and effective with the following techniques:

  • Automatic data entry error correction
  • Reduce data entry time with the Autofill Handle
  • Use F2 to quickly edit a cell’s content
  • Speed up the search process with Ctrl + F
  • Evaluate formulas quickly with the F9 shortcut
  • Apply currency and percentage formatting with one click using the Ctrl + Shift + $ and Ctrl + Shift + % shortcuts

Unleashing the Power of Excel

Maximize your Excel proficiency with these techniques that go beyond ordinary data entry:

  • Use Excel’s hidden feature and learn the Best Excel Hide Column Shortcut That You’re Not Using
  • Use Quick Analysis to easily identify patterns and trends in your data
  • Create custom keyboard shortcuts to personalize your Excel experience
  • Utilize conditional formatting to highlight important information in your sheet
  • Collaborate with others in real time with Excel’s co-authoring feature

Did you know that Excel was originally developed for the Macintosh in 1985? It wasn’t until 1987 that Excel was released for Windows. Since then, Excel has become the leading software platform for data analysis and visualization.

Data Entry Shortcuts-15 Excel Shortcuts That Will Help You Get Your Work Done Faster,

Image credits: by Joel Arnold

Custom Shortcuts

Customized Keyboard Shortcuts Usage in Excel

Keyboard shortcuts help in increasing productivity and reducing the time taken by performing tasks in Excel. Custom shortcuts are personalized shortcuts assigned by the user to perform frequently used commands.

To create custom shortcuts in Excel, follow these simple steps:

  1. Go to the File menu and click on Options.
  2. Select Custom Ribbon & Shortcut Keys and click on the New Tab button.
  3. Choose the command to be assigned the shortcut key, and press the keys you want to assign to it.

Creating custom shortcuts improves efficiency in Excel and lessens the usage of mouse clicks or touchpad swipes.

Using customized keyboard shortcuts is an essential skill you should have as an Excel user. It reduces the monotony of repetitive work and saves time to complete tasks.

The Best Excel Hide Column Shortcut That You’re Not Using

Years ago, Excel allowed users to hide columns by using the Control-0 keys. Later, in Excel 2007, this feature was removed. However, this feature has returned in newer versions of Excel.

By using the Control-9 keys, you can quickly hide a column. This shortcut enables you to hide the chosen column without removing its data or adjusting the column width. It is a useful trick that helps keep your data consistent and well-organized.

Custom Shortcuts-15 Excel Shortcuts That Will Help You Get Your Work Done Faster,

Image credits: by Yuval Woodhock

Some Facts About 15 Excel Shortcuts That Will Help You Get Your Work Done Faster:

  • ✅ Excel shortcuts help save time and increase efficiency when working with large amounts of data. (Source: TechRepublic)
  • ✅ Keyboard shortcuts can be customized to fit individual preferences and needs. (Source: Microsoft)
  • ✅ Some commonly used Excel shortcuts include Ctrl + C to copy, Ctrl + X to cut, and Ctrl + V to paste. (Source: Lifewire)
  • ✅ Shortcut keys also exist for formatting, navigation, and formula entry in Excel. (Source: Vertex42)
  • ✅ Learning and utilizing Excel shortcuts can lead to increased productivity and accuracy in data analysis and reporting. (Source: CFI)

FAQs about 15 Excel Shortcuts That Will Help You Get Your Work Done Faster

What are the 15 Excel shortcuts that will help you get your work done faster?

The 15 Excel shortcuts that will help you get your work done faster include:

  • Ctrl + N: Create a new workbook
  • Ctrl + O: Open an existing workbook
  • Ctrl + S: Save the current workbook
  • Ctrl + P: Print the current workbook
  • Ctrl + Z: Undo the last action
  • Ctrl + Y: Redo the last action
  • Ctrl + X: Cut selected cells
  • Ctrl + C: Copy selected cells
  • Ctrl + V: Paste copied or cut cells
  • Ctrl + F: Find text or values in the worksheet
  • Ctrl + H: Replace text or values in the worksheet
  • Ctrl + A: Select all cells in the worksheet
  • Alt + Tab: Switch between open applications
  • Ctrl + Tab: Switch between open workbooks inside Excel
  • F4: Repeat the last action

How do I use the Ctrl + P shortcut to print my workbook?

Press the Ctrl + P keys on your keyboard or click the File tab and then click the Print option. This will bring up the Print pane where you can choose your print settings and preview your workbook before printing.

What does the Ctrl + A shortcut do?

The Ctrl + A shortcut selects all the cells in the worksheet. This is convenient when you need to perform an action on all cells, such as formatting or deleting.

Can I customize these shortcuts?

Yes, Excel allows you to customize shortcuts to fit your specific needs. You can do this by going to File > Options > Customize Ribbon > Keyboard Shortcuts. From there, you can create your own shortcuts or modify existing ones.

Are these shortcuts available in all versions of Excel?

Most of these shortcuts are available in all versions of Excel. However, some newer versions may have additional shortcuts or different default settings.

How much time can I save by using these shortcuts?

The amount of time that you can save by using these shortcuts will vary depending on the tasks that you are performing and the frequency at which you use them. However, even if you save a few seconds per task, it can add up to significant time savings over the course of a workday or project.

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