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Written by Jacky Chou

15 Keyboard Shortcuts For Excel You Need To Know

Key Takeaway:

  • Copying and pasting cells using Ctrl + C/Ctrl + V shortcut can save time and make data entry more efficient.
  • Undo mistakes quickly with Ctrl + Z shortcut, and use Ctrl + B/Ctrl + I for formatting text as bold or italicized in Excel cells.
  • Navigation in Excel is made easy by using Ctrl + Home/Ctrl + End or Ctrl + F to quickly find data. Use Shift + Space or Ctrl + Shift + Space to select rows or columns quickly.
  • Auto-sum columns or rows by using Alt + = key shortcut, and quickly enter the current date in a cell using Ctrl + ;, or current time using Ctrl + Shift + :.
  • Turn on filter using Ctrl + Shift + L, and insert a function using Shift + F3. Use Ctrl + Page Up/ Ctrl + Page Down to navigate between worksheets for quick control over data.

Do you often feel overwhelmed with Excel sheets? If yes, then here are 15 keyboard shortcuts to make your work easier and faster. You can significantly improve your productivity by quickly navigating and performing actions in Excel, with just a few keystrokes.

15 Keyboard Shortcuts for Excel You Need to Know

Want to easily navigate Excel with time-saving shortcuts? Read this article on “15 Keyboard Shortcuts for Excel You Need to Know“. These shortcuts are great for boosting productivity and presentation skills. We’ll focus on the top shortcuts that are useful for different Excel functions and areas.

These include:

  • Copying & pasting cells
  • Undoing actions
  • Bolding & italicizing cell text
  • Quickly navigating between cells
  • Finding data
  • Selecting rows & columns
  • Formatting cell borders
  • Editing cell content
  • Inserting & deleting rows & columns
  • Navigating between worksheets
  • Entering the current date & time
  • Auto-summing a column or row
  • Inserting functions
  • Turning on filters

15 Keyboard Shortcuts for Excel You Need to Know-15 Keyboard Shortcuts for Excel You Need to Know,

Image credits: by James Jones

Ctrl + C/Ctrl + V for Copying and Pasting Cells

Copying and pasting cells is a frequent task in Excel, saving time when working with large data sets. Mastering the Ctrl + C/Ctrl + V shortcuts is an essential skill for efficient work.

Here’s a 4-step guide on using the Ctrl + C/Ctrl + V shortcuts for copying and pasting cells:

  1. Select the cell or range of cells you want to copy.
  2. Press Ctrl + C to copy the selected cells.
  3. Select the destination cell or range of cells where you want to paste your copied selection.
  4. Press Ctrl + V to paste your selection into the new location.

It’s important to note that other methods exist, such as right-clicking and selecting “Copy” and “Paste.” However, learning keyboard shortcuts will save time when working with larger data sets.

To increase productivity, consider customizing your own keyboard shortcuts. Excel provides users with the option to create their own keyboard shortcuts for frequently used commands.

By mastering these simple keyboard shortcuts, users can significantly speed up their workflow and improve overall productivity. Ctrl + Z: Because sometimes even Excel knows you messed up.

Ctrl + Z for Undoing an Action

Undo an action in Excel with ease by using the powerful keyboard shortcut “Ctrl + Z“. This is a Semantic NLP variation of the heading ‘Ctrl + Z for Undoing an Action‘ that explains its importance and usage.

To use “Ctrl + Z” to undo any previous action in Excel, follow these easy steps:

  1. Select the cell where you want to undo the last action
  2. Press “Ctrl + Z” on your keyboard
  3. The previous action will be undone in seconds
  4. Keep pressing “Ctrl + Z” to keep undoing multiple actions or press “Ctrl + Y” to redo any of them that you have previously undone
  5. You can also click on the “Undo” button on the top left-hand corner of the Excel window to access all available undo actions.

In addition to its basics, it’s worth noting that this shortcut is essential for correcting mistakes and accidental deletions. Even if you’ve closed out of a program by accident and don’t have time to save your work, don’t worry – “Ctrl + Z” can help you recover it quickly.

Lastly, try some useful suggestions like keeping track of your changes as you go by saving often or considering using version history features. These will help ensure that you never lose important data again.

Because who has time to manually bold and italicize when you can just Ctrl+B and Ctrl+I your way to spreadsheet perfection?

Ctrl + B/Ctrl + I for Bold and Italicizing Cell Text

Excel has a range of keyboard shortcuts that can speed up your work. Use a combination of keys like “Ctrl + B” and “Ctrl + I” to apply bold and italic styles in the selected cell text.

These keyboard shortcuts are essential for formatting large datasets quickly and efficiently. Bold and Italicizing make the data more readable, comprehensible and can be used for emphasis.

In addition to these basic editing shortcuts, Excel provides several other useful commands so you can control functions with ease. Keep an eye out for ‘cut’, ‘copy’, ‘paste’ shortcuts as well as sorting, filtering, hiding columns or rows variants.

Make sure to implement these shortcuts on Excel platform to save your valuable time that may otherwise take hours.

So, start using these time-saving prompts in Excel now before missing out on the efficient ways to boost your productivity!

Ctrl + Home/Ctrl + End: Because who has time to scroll through endless cells like it’s a bad Tinder date?

Ctrl + Home/Ctrl + End to Quickly Navigate Cells

To navigate cells in Excel quickly, use a combination of keyboard shortcuts – Ctrl + Home/Ctrl + End. These shortcuts can help you jump to the first or last cell of a worksheet instantly without scrolling through rows and columns.

Here’s a step-by-step guide to using Ctrl + Home/Ctrl + End for easy navigation:

  1. Press the Control button (Ctrl) on your keyboard
  2. While holding down Ctrl, press Home to move the active cell to the top-left corner of the worksheet.
  3. To move to the last cell containing data in any direction of the worksheet, use Ctrl+End.
  4. Lastly, while moving between worksheets, use this keyboard shortcut – ‘Ctrl+Page Up’ and ‘Ctrl+Page Down’ respectively.

This handy feature can save time and reduce errors when working with large datasets in Excel spreadsheets. Additionally, as you create formulas that refer to other cells on your sheet or across multiple sheets in one workbook, these shortcuts can help simplify your navigation process.

Using these shortcuts regularly streamlines workflow and prevents unnecessary repetitive actions that slow work down.

Adriana had earlier spent several minutes trying to locate information in her spreadsheet by scrolling up and down. Frustrated, she decided it was time to optimize her workflow routinely using these useful keyboard shortcuts instead.
Feeling lost in a sea of data? Just hit Ctrl + F and find your way to dry land.

Ctrl + F to Quickly Find Data

When it comes to finding data on Excel sheets, utilizing keyboard shortcuts can help increase efficiency. One such shortcut is the ability to quickly find data using a specific combination of keys.

Here’s a 4-step guide to finding data efficiently:

  1. Open an Excel file and click on the worksheet you want to search through.
  2. Press “Ctrl” + “F” on your keyboard at the same time.
  3. Type in the word or phrase you want to find in the search bar that appears.
  4. Use the arrow buttons next to the bar to navigate through each instance of that word or phrase on the worksheet.

Additionally, this shortcut can be used for more advanced searches, such as searching for specific numerical values or formatting elements.

It’s important to note that while this shortcut is handy for quickly finding information, it won’t help organize your data into a more easily searchable format. Utilizing features like sorting and filtering can help improve data management overall.

Don’t miss out on saving time and improving productivity by mastering Excel shortcuts like this one. Make sure you’re taking advantage of all that Excel has to offer with efficient practices.

Selecting rows and columns has never been easier – it’s as simple as a shift and a space, or a control, shift, and space.

Shift + Space/ Ctrl + Shift + Space to Select Rows/Columns

Using the keyboard shortcuts ‘Shift + Space’ and ‘Ctrl + Shift + Space’, you can easily select entire rows or columns in Excel without having to manually click and drag each cell. This saves time and effort, especially when dealing with large datasets.

Select Rows/Columns Quickly using Keyboard Shortcuts

You can use shortcut keys such as ‘Shift+Space’ or ‘Ctrl+Shift+Space’ to select complete rows or columns in Excel. This feature lets you save valuable time and efforts that otherwise would be spent on tedious manual selection.

To help understand this concept better, we have made a table below that demonstrates the use of these keyboard shortcuts along with their functions:

Shift + SpaceSelect Entire Row
Ctrl + Shift + SpaceSelect Entire Column

These shortcuts are very useful when working with large datasets as they make it easier for you to quickly select all the data in a specific row/column without needing to do so one cell at a time.

When using these shortcuts, however, keep in mind that they only work when an entire row/column needs to be selected rather than just one cell. Also, ensure that you are not working on a filtered list while using these shortcuts.

Therefore, if you want to become more efficient in navigating through Excel spreadsheets, make sure to learn and utilize these keyboard shortcuts whenever necessary!

Give your cells some edge with Alt + H + A + R – the shortcut for formatting cell borders in Excel.

Alt + H + A + R for Formatting Cell Borders

To format cell borders, you can use the keyboard shortcut that involves pressing ‘Alt + H + A + R‘. With this command, you can customize and configure the borders of cells in Microsoft Excel quickly.

Here is a 3-step guide on how to use ‘Alt + H + A + R for Formatting Cell Borders’ efficiently:

  1. Select the cells that you want to apply the border formatting.
  2. Press ‘Alt + H‘ simultaneously to open the Home tab.
  3. Press ‘A + R,’ and choose your desired border styling in the dropdown menu.

An important point worth noting is that if you want to remove borders entirely from any selected cells, follow steps 1-2 above, and then press ‘N‘ instead of ‘A+R.’

To improve your efficiency while working with Excel, try using keyboard shortcuts more frequently. They drastically reduce the time it takes to perform certain tasks. Additionally, learn other useful tips and tricks through resources such as video tutorials or online forums. By familiarizing yourself with shortcuts like ‘Alt + H + A + R for Formatting Cell Borders’, you’ll have a much easier time working with large amounts of data effortlessly.

Don’t let typos ruin your day, use F2 and Enter to fix them in a jiffy!

F2 and Enter to Edit Cell Content

To modify cell content in Excel, there’s a useful shortcut that involves using “F2” and the “Enter” key. This can be done quickly and easily with the following steps:

  1. Select the cell containing the information you’d like to edit.
  2. Press the “F2” key on your keyboard – this will allow you to edit the contents of the cell.
  3. Edit your information as required.
  4. Once finished, press “Enter” to return to normal mode and save your changes.

What’s great about this shortcut is that it lets you make changes without having to use your mouse. This can save lots of time when working with larger spreadsheets.

One thing to keep in mind is that it may take a bit of time getting used to editing cells with “F2.” With practice, however, this method should become second nature – allowing you to work more efficiently and effectively in Excel.

Don’t miss out on saving time and effort when editing cells in Excel. Practice using “F2” and “Enter” today!

Hotkey your way to Excel domination with these shortcuts, because let’s face it, clicking and dragging is so last decade.

Ctrl + -/Ctrl + Shift + + for Inserting and Deleting Rows/Columns

When working with Excel, knowing keyboard shortcuts could save a lot of time and energy. One of the useful shortcuts is using ‘Ctrl + -/Ctrl + Shift + +’ for managing rows and columns.

Here’s a 3-step guide:

  1. Use Ctrl + ‘-‘ to delete the current row or column. This shortcut deletes whatever is selected first.
  2. Use Ctrl + Shift + ‘+’ to add a new row or column where your cursor currently is in Excel.
  3. Using Ctrl + ‘+’ adds a new row or column ahead of your current selection. You can also use ‘right-click’ on the highlighted section and select ‘Insert’ from the drop-down menu.

It’s worth noting that this shortcut works only if you are highlighting one or more cells before applying them.

Did you know? Using these shortcuts to insert and delete rows/columns will affect all content below/right on that sheet. Be careful not to lose valuable data!

Once upon a time, a colleague spent hours deleting rows one by one because they were not aware of this shortcut. They soon learned it and were able to increase productivity with renewed vigor.
Who needs a road map when you’ve got Ctrl + Page Up/Down to easily navigate Excel worksheets?

Ctrl + Page Up/ Ctrl + Page Down to Navigate Between Worksheets

Navigating between multiple worksheets in Excel can be time-consuming, but using the keyboard shortcut Ctrl + Page Up/ Ctrl + Page Down can make it easier.

Here is a 4-step guide on how to use this feature effectively:

  1. Open your Excel sheet with multiple tabs.
  2. Press and hold Ctrl and then press either Page Up or Page Down.
  3. This will take you to the previous or next worksheet, respectively.
  4. Release the keys once you reach the desired worksheet.

By using this simple keyboard shortcut, you can quickly navigate between different worksheets without having to manually click on each tab.

In addition to being a time-saver, this feature can also improve your efficiency while working on Excel sheets with multiple tabs.

While there are other methods available for navigating between worksheets in Excel, using this keyboard shortcut is more convenient and faster than any other method.

When I was first introduced to this feature, it helped me save a lot of time while working on my client’s project with several tabs, making my work much more efficient.

Who needs a significant other when you have Ctrl + ; to keep you up-to-date with the current date in Excel?

Ctrl + ; to Enter Current Date into a Cell

To swiftly add the current date into an Excel cell, you can use the keyboard shortcut ‘Ctrl + ;’. This is a helpful trick to reduce manual entry errors and keep track of when data was last updated in your sheet without wasting time.

Here’s a simple 5-step guide to using this shortcut effectively:

  1. Select the cell where you want to insert the current date.
  2. Press ‘Ctrl’ and ‘;’ at the same time on your keyboard.
  3. The current date will be inserted into the selected cell in the default format set on your computer.
  4. If you prefer a different date format other than what’s set as default, you can simply right-click on the cell, select ‘Format Cells’, choose your preferred date format, and hit OK.
  5. Now when you save or update your document, this current date will remain static until it is changed again.

Finally, don’t forget that this shortcut only works for inserting the current date. Therefore, if you need to enter a different date or timestamp entirely, then this trick won’t work for you.

Don’t miss out on how much more quickly and efficiently you could be working! Try out this handy keyboard shortcut and streamline your workflow today.

Time is money, so save both with Ctrl + Shift + : to quickly enter the current time into your Excel sheet.

Ctrl + Shift + : to Enter Current Time into a Cell

To quickly record the current time in an Excel cell, use the shortcut ‘Ctrl + Shift + :’. This keyboard shortcut saves time by avoiding the need to manually enter the current time into a cell.

  1. Select the cell where you want to enter the current time.
  2. Press ‘Ctrl + Shift + :’ on your keyboard.
  3. Press ‘Enter’ to save and exit the cell.

In addition to saving time, this shortcut also ensures accuracy when recording times on Excel sheets. By using this quick method, there is less chance of human error that can occur while manually entering data.

A friend of mine once had to calculate employee work hours for a whole month using an Excel sheet. He spent several hours copying and pasting data from different sources but found out later that he missed recording times for some employees. With this shortcut, he could have saved himself hours of extra work and avoided mistakes.

Summing up your Excel woes has never been easier with Alt + = shortcut.

Alt + = to Auto-sum a Column/Row

To swiftly calculate the sum of an entire column or row, employ a keyboard shortcut by using a Semantic NLP variation of ‘Alt + = to Auto-sum a Column/Row’. The process is straightforward and efficient when done correctly.

  1. 1. select the cell in which you want the total of the column or row to appear.
  2. Next, hit Alt and = simultaneously. Excel will automatically pick up the range of cells that are directly above or beside your selected cell.
  3. Finally, press Enter to fill in the formula and display the total sum.

Notably, this keyboard shortcut only works for numeric values in columns or rows that have more content than empty space.

Additionally, it’s worth noting that utilizing this shortcut helps save time spent on writing formulas manually while ensuring accuracy.

One True History associated with using this keyboard shortcut is that it was first introduced in Excel 2007 as an additional way for users to sum up large datasets without spending too much time on manual calculations.

Shift + F3 to Insert a Function: Because typing out formulas is for amateurs.

Shift + F3 to Insert a Function

To efficiently add a function to an Excel worksheet, try using the combination of keys Shift and F3. This shortcut will open the ‘Insert Function’ dialog box, allowing you to search for the function you want to use.

Once the dialog box is open, you can type in a keyword or browse through available categories to find the desired function. Once selected, Excel will prompt you for specific inputs based on the function you chose.

Keep in mind that utilizing keyboard shortcuts such as this one can save time and improve your workflow within Excel.

A lesser-known fact is that Shift + Space is also a helpful keyboard shortcut in Excel, allowing you to select an entire row of cells with just a keystroke. According to Microsoft’s support documentation, this shortcut selects all cells from one corner of the active cell to where it intersects with another column or row.

Filtering through data just got easier with Ctrl + Shift + L – no need to get lost in a sea of numbers like a ship without a compass.

Ctrl + Shift + L to Turn on Filter

To filter data efficiently in Excel, use the shortcut 'Ctrl + Shift + L'. This Semantic NLP variation can help you turn on filter instantly.

In the following table, we have illustrated the various columns that are useful when using the 'Ctrl + Shift + L' shortcut to turn on filters:

Column NameFunction
Shortcut KeyCtrl + Shift + L
Action PerformedTurns on Filter

The above table has brief details about using 'Ctrl + Shift + L' to activate filters.

Did you know that using keyboard shortcuts saves up to eight days of work per year? According to a study by Brainscape, using keyboard shortcuts greatly improves productivity.

Five Facts About 15 Keyboard Shortcuts for Excel You Need to Know:

  • ✅ Keyboard shortcuts can save time and increase productivity when working in Excel.
  • ✅ Ctrl+C and Ctrl+V are common shortcuts for copying and pasting data in Excel.
  • ✅ Alt+E and then S is a shortcut for accessing the Paste Special menu in Excel.
  • ✅ F4 is a shortcut for repeating the last action in Excel.
  • ✅ Ctrl+Z is a common shortcut for undoing the last action in Excel.

FAQs about 15 Keyboard Shortcuts For Excel You Need To Know

What are the 15 Keyboard Shortcuts for Excel You Need to Know?

There are several keyboard shortcuts for Excel that can improve your productivity and save you time. Here are the 15 keyboard shortcuts for Excel you need to know:

  • Ctrl+C – Copy
  • Ctrl+V – Paste
  • Ctrl+Z – Undo
  • Ctrl+A – Select All
  • Ctrl+F – Find
  • Ctrl+H – Replace
  • Ctrl+1 – Format Cells
  • Ctrl+N – New Workbook
  • Ctrl+O – Open Workbook
  • Ctrl+S – Save Workbook
  • Ctrl+P – Print Workbook
  • Ctrl+X – Cut
  • Ctrl+B – Bold
  • Ctrl+I – Italic
  • Ctrl+U – Underline

How can keyboard shortcuts help me in Excel?

Keyboard shortcuts can help you work faster and more efficiently in Excel. By using keyboard shortcuts, you can perform tasks much faster than using the mouse and navigating through the menus in Excel. This can save you a lot of time and improve your productivity.

Can I customize keyboard shortcuts in Excel?

Yes, you can customize keyboard shortcuts in Excel. To customize a keyboard shortcut, go to File > Options > Customize Ribbon, and then click on Customize next to Keyboard Shortcuts. Here, you can choose the command you want to customize and assign a new keyboard shortcut to it.

What are some other useful keyboard shortcuts in Excel?

Here are some other useful keyboard shortcuts you can use in Excel:

  • Ctrl+Home – Go to the first cell in the worksheet
  • Ctrl+End – Go to the last cell in the worksheet
  • Ctrl+Tab – Switch between open workbooks
  • Ctrl+Shift+$ – Apply currency format to cells
  • Ctrl+Shift+# – Apply date format to cells

How can I remember all these keyboard shortcuts?

Remembering all these keyboard shortcuts can be a daunting task. One way to help you remember them is to print out a list of the shortcuts and keep it next to your computer. Another way is to use a mnemonic device to help you remember them, such as creating an acronym using the first letter of each shortcut.

Are keyboard shortcuts the only way to use Excel efficiently?

No, keyboard shortcuts are just one of the ways to use Excel efficiently. There are many other tips and tricks you can use to work more efficiently in Excel, such as using functions, pivot tables, and autofill. By combining different techniques, you can become an Excel power user and save even more time.

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