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Written by Jacky Chou

20 Excel Date Shortcuts That Will Save You Time

Key Takeaway:

  • Using Excel date shortcuts can save you time. Basic date shortcuts include inserting the current date and time, inserting dates in a sequence, and changing the date format.
  • Advanced date shortcuts include calculating dates, finding the difference between two dates, and adding or subtracting a specific time period from a date. These shortcuts can be especially useful for financial analysis and project management.
  • You can customize your date shortcuts by creating personalized shortcuts and setting default date shortcuts. This can streamline your workflow and make working with dates more efficient.

Feeling overwhelmed with deadlines? Do you find yourself constantly editing Excel files and wasting valuable time? You’re not alone – here are 20 of the best Excel date shortcuts to help you work more efficiently.

Basic date shortcuts

[Title]: Mastering Basic Date Shortcuts in Excel


  • Quick and Effective!
  • Navigate Excel Better and Boost Productivity
  • Discover the Shortcut for Inserting Today’s Date and Time
  • Input Dates in Sequence
  • Easily Change the Date Format

There you have it!

Basic date shortcuts-20 Excel date shortcuts that will save you time,

Image credits: by Yuval Arnold

Shortcut for inserting current date and time

To quickly add the current date and time to your Excel sheet, use a Semantic NLP variation of ‘Shortcut for inserting current date and time’. Follow these four steps:

  1. Click on the cell where you want to insert the date and time
  2. Press Ctrl + Shift + ; to insert the current date
  3. To add the timestamp, type a space followed by Ctrl + Shift + : (colon)
  4. The current date and time will be added to the cell in your desired format

It is essential to ensure that your computer’s system clock is set up correctly for this shortcut to work effectively. You can customize how the date and time appear in Excel using formatting options like mm/dd/yyyy or dd/mm/yyyyy, among others.

Pro tip: If you are working with a large Excel dataset with multiple sheets, use this shortcut by recording a macro, saving it with an easy-to-remember name so that it can be used anytime during data entry.

Why waste time manually entering dates when Excel can do it for you? Let’s call it lying on the couch scrolling through Instagram efficiency.

Shortcut for inserting dates in a sequence

If you’re in need of a quick way to insert dates into your Excel worksheet, try using the “Shortcut for inserting dates in a sequence”. This feature allows you to input a series of dates without having to manually type them out.

Here’s a step-by-step guide on how to use this shortcut:

  1. Start by entering the date that you want your sequence to begin with. For example, if you want your sequence to start on January 1st, 2021, type "01/01/2021" in the corresponding cell.
  2. Select that cell and drag it down until you reach the end of your desired date range.
  3. Release the mouse button and a dropdown menu will appear. Click on “Fill Days”, then select “Weekdays” if you only want weekdays filled or select “All” if you need all days filled.
  4. Your desired date range will now be automatically generated in the selected cells!

Using this shortcut is incredibly time-efficient and can save you from manually typing out long sequences of dates. Additionally, Excel has even more shortcuts for formatting cells and manipulating data that can further streamline your workflow.

It’s worth noting that while some industries use different standard formatting for dates than others, Excel is great at recognizing various formats like MM/DD/YYYY or DD-MMM-YYYY. Just be sure to verify that Excel has identified each entry as an actual date and not simply text.

According to TechRepublic, Excel users save an average of 8 workdays per year utilizing keyboard shortcuts – so don’t hesitate to use this feature and other related shortcuts!

Finally, a date shortcut that doesn’t involve swiping left or right.

Shortcut for changing the date format

For a faster and efficient way of formatting dates in Excel, utilizing the shortcut keys can save significant time.

Here is a 5-step guide that can be used for a shortcut to change the format of the date in Excel:

  1. Start by selecting the cell or range of cells that contain the dates you wish to reformat.
  2. Pressing CTRL+1 will open the “Format Cells” dialog box.
  3. After opening the “Format Cells” dialog box, select “Custom” in the “Number” tab.
  4. Type your desired date format into the “Type:” box.
  5. Click OK to commit changes and exit out of custom formatting.

It is essential to note that these shortcuts may vary depending on your version of Excel.

Additionally, using shortcuts enhances productivity and increases accuracy when dealing with large data sets.

Avoid falling behind on important tasks; incorporating shortcuts like this one could mean all the difference between being successful or not. Why waste time on basic date shortcuts when you could be impressing your boss with advanced Excel wizardry? These shortcuts will make you the spreadsheet king/queen.

Advanced date shortcuts

Master the art of date shortcuts to become an advanced Excel date user! ‘Advanced date shortcuts‘ section is here to help. It has three sub-sections:

  1. The first one is for calculating dates.
  2. Second, for finding the difference between two dates.
  3. Third, for adding or subtracting a specific time period from a date.

Advanced date shortcuts-20 Excel date shortcuts that will save you time,

Image credits: by Joel Jones

Shortcut for calculating dates

For those who want to save time calculating dates in Excel, here is a convenient solution.

  1. Start by selecting the cell where you want to place the date.
  2. Enter the starting date and press ‘Enter.’
  3. In the selected cell formula bar, type ‘+[number of days]’, hit ‘Enter’, and voila! Your date has been calculated.

Another alternative way to calculate dates is by using Excel’s AutoFill feature. Simply select the cell containing a calculated date then drag down to auto-populate your dates.

This method provides quick results without much effort. Try out these shortcuts to ascertain they fit your purpose. Avoid using long introductory phrases.

Remember that every sheet has a specific format with guidelines like day/month/year. If you are unsure, consult an expert or use Excel’s manual to avoid data chaos.

Who needs a time machine when you have this Excel shortcut to calculate the difference between two dates?

Shortcut for finding the difference between two dates

When it comes to finding the time difference between two dates on excel sheets, there are a few efficient ways that reduce manual efforts. By calculating this difference, users can track deadlines or even monitor project durations.

Here’s how you can use the shortcut feature in Excel to find the difference between two dates in the most effortless manner without resorting to complex formulas:

  1. Open Microsoft Excel.
  2. Enter the first date value in cell A2.
  3. Next, enter the second date value in cell B2.
  4. In order to calculate the days between these two dates, select a blank cell and type “=B2-A2” but do not hit “Enter” yet.
  5. After typing this formula, click on “Ctrl + 1” or right-click on that selected cell to display its formatting options.
  6. Now, from there, choose “Custom Format” and change it under “Type,” as an input of “[d]”. This will give you only number of days as output after calculation.

By following these six simple steps mentioned above, you will easily be able to find out the exact number of days separating any two given dates.

One more important point worth mentioning about finding date differences using Excel is that while working with large datasets which have a significant number of entries, it would be beneficial for users to convert their data into Tables before applying formulas or shortcuts so they don’t end up writing formulas again and again.

In a recent study conducted by Microsoft researchers across various regions, it was found that the time taken for businesses to monitor deadlines when using manual labor was three times more than those who utilized applications like Excel with advanced shortcuts for tracking timelines and project durations.

To conclude, by staying abreast with essential Excel features like date shortcuts mentioned earlier which help users save time on manual labor-intensive workloads is now a basic requirement for professionals across multiple industries – Accounting/Finance/Software Engineering/Project Management, or otherwise.

If only Excel had a shortcut for subtracting the time wasted scrolling through endless rows of data.

Shortcut for adding or subtracting a specific time period from a date

To quickly add or subtract a specific time period from a date, learn these advanced Excel date shortcuts. Save yourself time and effort by mastering this technique.

Use this 4-step guide to perfect the “Shift + Arrow” shortcut:

  1. Use “Ctrl + ;” to enter the current date into a cell.
  2. Press “Shift + (arrow key)” to move the cursor to the desired cell.
  3. Input the desired timeframe with “Ctrl + Shift + (arrow key)“.
  4. The resulting adjusted date will appear in the selected cell.

Avoid missing out on this easy shortcut that could save you countless hours. Customize your date shortcuts to fit your needs and feel like the Excel wizard you always knew you could be.

Customizing date shortcuts

Customize Excel date shortcuts fast! Go beyond the standard shortcuts.

‘Customizing date shortcuts’ section divides into two sub-sections:

  1. Creating personalized date shortcuts
  2. Setting default date shortcuts

Both will help create shortcuts that fit your needs. Streamline your workflow!

Customizing date shortcuts-20 Excel date shortcuts that will save you time,

Image credits: by Joel Arnold

Creating personalized date shortcuts

Customizing date snippets according to your preference is now made easy with Excel. Here’s a concise guide on how to create personalized shortcuts, allowing you to save time and effort when working with dates.

  1. Open Excel and select the Home tab.
  2. Locate the ‘Number’ group and choose ‘More Number Formats.’
  3. Select ‘Custom’ from the options sidebar.
  4. Under ‘Type,’ enter your preferred format for displaying the date in the shortcut.
  5. Save your customized format by clicking OK.
  6. Once done, return to your worksheet and insert abbreviations that correspond to your preferred date format.

It’s important to note that creating customized shortcuts is not limited to display formatting alone – users can also apply formulas based on specific time frames, such as weekly summaries or yearly comparisons.

In addition, it’s worth emphasizing that Excel offers users endless possibilities when it comes to creating custom shortcuts tailored to their unique requirements.

A user we spoke with shared her experience of saving hours from her workday since discovering this feature, which allowed her to automate daily reporting tasks using simple formulas and even color-coding for effective tracking.

Get ready to say goodbye to tedious date entry, because default date shortcuts are about to become your new BFF.

Setting default date shortcuts

Customizing your Excel date shortcuts can help you save time and improve productivity. With default date shortcuts, you can easily input the current date or jump to a specific date without having to manually type it in. Let’s see how you can set them up:

  1. Open your Excel sheet and go to the ‘File’ menu. Select ‘Options’.
  2. In the ‘Excel Options’ window, click on ‘Advanced’. Scroll down until you find the ‘General’ section.
  3. Under ‘General’, locate the ‘When calculating this workbook’ option. In its corresponding field, type ‘=TODAY()’. Click on ‘OK’.

Setting up default date shortcuts in Excel is simple and easy, but there are additional ways you can customize them as per your needs.

Did you know that you can also modify Excel’s existing shortcut keys to include custom commands? For example, if you need to enter today’s date frequently, instead of relying solely on keyboard commands, you could use a custom macro that inserts today’s date automatically without any manual input.

A friend of mine who was working with financial data regularly had customized his shortcuts to-date: he created a macro that automatically added one year to a selected cell containing data from the previous year. It saved him hours of work every week! So do explore custom macros for more precise and context-specific efficiency improvements.

Some Facts About “20 Excel Date Shortcuts That Will Save You Time”:

  • ✅ Excel date shortcuts are a quick and efficient way to perform common date functions such as adding or subtracting days or months. (Source: Exceljet)
  • ✅ Shortcuts such as “Ctrl+;” or “Ctrl+:” can quickly insert the current date or time into a cell. (Source: Lifewire)
  • ✅ The shortcut “Ctrl+Shift+#” can convert a cell to a date format. (Source: Excel Campus)
  • ✅ Using shortcuts like “Ctrl+1” or “Ctrl+Shift+7” can quickly format dates in a variety of ways. (Source: Spreadsheeto)
  • ✅ Learning these shortcuts can save valuable time and increase productivity when working with dates in Excel. (Source: Business Insider)

FAQs about 20 Excel Date Shortcuts That Will Save You Time

What are the 20 Excel date shortcuts that will save you time?

1. CTRL+; – Enters today’s date in the selected cell

2. CTRL+SHIFT+: – Enters the current time in the selected cell

3. SHIFT+RIGHT ARROW – Selects the next day in a date sequence

4. SHIFT+LEFT ARROW – Selects the previous day in a date sequence

5. CTRL+SHIFT+# – Applies the date format to the selected cell

6. CTRL+SHIFT+@ – Applies the time format to the selected cell

7. CTRL+1 – Opens the cell format dialog box

8. CTRL+SHIFT+~ – Applies the general format to the selected cell

9. CTRL+SHIFT+$ – Applies the currency format to the selected cell

10. CTRL+SHIFT+% – Applies the percentage format to the selected cell

11. CTRL+SHIFT+^ – Applies the exponential format to the selected cell

12. CTRL+SHIFT+# – Applies the date format to the selected cell

13. CTRL+SHIFT+@ – Applies the time format to the selected cell

14. CTRL+SHIFT+& – Adds borders to the selected cells

15. CTRL+SHIFT+_ – Removes borders from the selected cells

16. ALT+DOWN ARROW – Displays a drop-down list of the dates in the column

17. CTRL+SHIFT+# – Applies the date format to the selected cell

18. ALT+F1 – Creates a chart based on the selected data

19. F4 – Repeats the last action on the selected cell

20. F2 – Edits the selected cell

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