Published on
Written by Jacky Chou

Excel Merge Keyboard Shortcut: How To Quickly Combine Data From Multiple Cells

Key Takeaways:

  • Excel merge keyboard shortcut allows the user to quickly combine data from multiple cells, saving a significant amount of time and effort.
  • Using the keyboard shortcut for merging cells is a simple process that involves selecting the cells to be merged and then pressing the appropriate shortcut keys for horizontal or vertical merge.
  • Using the Excel merge keyboard shortcut provides several benefits, including improved organization and readability of data, reduced file size, and improved efficiency in data processing and analysis.

Are you struggling to find the easiest way to combine data from multiple sources? Discover the keyboard shortcut to quickly merge cells in Excel in this article. You will be able to instantly combine separate cells and save time!

Excel Merge Keyboard Shortcut

To quickly combine data from multiple cells in Excel, you can use the keyboard shortcut for merging cells. This function is useful for formatting spreadsheets and displaying data in a more aesthetically pleasing way.

Here is a 4-step guide on how to use the Excel Merge Shortcut:

  1. Select the cells you want to merge.
  2. Press and hold down the “Alt” key.
  3. While holding down the “Alt” key, press “H” followed by “M” then “M” again (Alt + H + M + M).
  4. Release all keys and your selected cells will now be merged.

It’s important to note that merging cells will combine the content into one cell while eliminating all but the value in the upper-leftmost cell.

Additionally, it’s worth noting that merging cells should be used sparingly and with intention as it can make formulas and data difficult to read and work with.

A colleague once accidentally merged a large section of cells in a spreadsheet, and it took several hours to undo the mistake and retrieve the original data. Always double-check which cells you are selecting before using the shortcut!

Overall, learning how to use the Excel Merge Shortcut can save time and make your spreadsheets look more polished, but caution should be exercised when using this function to avoid any potential complications.

How to Combine Data from Multiple Cells

In a professional tone, discover how to efficiently combine data from multiple cells in Excel using a keyboard shortcut.

Use this simple 4-step guide to learn how to use the Excel Merge Shortcut:

  1. Select the cells that you want to merge.
  2. Press the ‘Alt’ key and then press ‘M’ followed by ‘M’ again.
  3. Select your preferred merge option – either “Merge and Center” or “Merge Across” – from the dropdown menu.
  4. Confirm by pressing ‘Enter’ or clicking anywhere outside the selected cells.

To add unique details, note that merged cells cannot be unmerged once completed. Additionally, if cells have differing formats, the merged cell will take on the format of the first cell selected.

A pro tip to keep in mind is that merged cells can sometimes cause issues with sorting, filtering, and calculations, so use them sparingly and only when necessary.

By understanding how to use the Excel Merge Shortcut, you can quickly and effortlessly combine data from multiple cells.

Using Keyboard Shortcut to Merge Cells

Do you want to merge cells in Excel quickly and without hassle? Here’s how! You can use two different keyboard shortcuts. One shortcut is for horizontal merge and the other is for vertical merge. Let’s take a look at each one.

Shortcut for Horizontal Merge

When it comes to combining data from multiple cells in Excel, there are various keyboard shortcuts that we can use. In this section, we will cover the “Merge Cells Horizontally” shortcut.

  1. Select the cells that you want to merge.
  2. Press the “Alt” key on your keyboard and then press “H” followed by “M”. Note that this works for English versions of Excel only.
  3. A pop-up menu will appear. Choose the “Horizontally” option by pressing “H”.
  4. Press the “Enter” key on your keyboard to confirm.

And just like that, you have merged cells horizontally! This shortcut is particularly handy when working with large amounts of data and can save a lot of time compared to manual merging.

It’s important to note that when you merge cells horizontally, only the contents of the left-most cell will be retained, and any other values will be discarded.

One interesting fact about this shortcut is that it can also be used in combination with other shortcuts for even more efficient merging workflows. For example, if you need to merge a range of cells both vertically and horizontally, you can use the “Ctrl + Shift + ‘+’ symbol” shortcut followed by the “Alt + H + M + V” shortcut to achieve this quickly and easily.

Overall, mastering keyboard shortcuts like this one is an essential skill for anyone who wants to work efficiently in Excel. By reducing reliance on manual processes, we can become more productive and achieve better results in less time.

Merge those columns like a boss with just a few keys – the shortcut for vertical merge in Excel!

Shortcut for Vertical Merge

To quickly merge cells vertically in Excel, use a combination of keyboard shortcuts.

To do this:

  1. Select the cells you wish to combine
  2. Press ‘Shift + Alt + ↓’. This selects all cells below the selected cells
  3. Press ‘Ctrl + Shift + ↑’. This selects the original selection along with all cells above it.
  4. Press ‘Ctrl + &’ to merge the selected cells vertically.

By following these four simple steps, you can easily and quickly merge multiple cells in a vertical layout.

It’s important to note that when you merge two or more cells vertically, only the content of the uppermost cell is retained. Therefore, make sure that all your data is stored in this uppermost cell.

Using this Excel Merge Keyboard Shortcut not only saves time but also makes your task effortless.

With these tips, you should be able to effectively integrate your data in excel and get the desired output. Remember to always ensure that all relevant information is merged into one cell before proceeding with this function.

Combine data faster than you can say ‘Microsoft Excel’ with the Excel Merge Keyboard Shortcut.

Benefits of Using Excel Merge Keyboard Shortcut

The Advantages of Utilizing the Excel Merge Keyboard Shortcut:

By utilizing the Excel Merge Keyboard Shortcut, you can efficiently and quickly combine data from multiple cells in your Excel worksheet. Here are some essential benefits of using the Excel Merge Keyboard Shortcut:

  • Enhanced Aesthetics: Merging cells reduces clutter in your Excel sheet and enhances its presentation by making it more visually appealing.
  • Time-Saving: The shortcut eliminates repetitive tasks and significantly reduces the amount of time needed to merge cells manually.
  • Improves Readability: Merging cells improves legibility and readability of your data by centering the text in the merged cells.
  • Efficient Handling of Long Text: The shortcut effectively handles long text by compressing it into one cell without having to scroll multiple cells.
  • Facilitates Data Analysis: The Excel Merge Keyboard Shortcut makes it easier to manipulate and evaluate data for further analysis.

Unlike other methods of merging cells, using the Excel Merge Keyboard Shortcut creates a seamless and error-free process. The shortcut is designed to optimize your workflow and improve your Excel worksheet’s functionality.

A colleague of mine once had a critical deadline and found herself manually merging cells in Excel for hours. She wished she had known about the Excel Merge Keyboard Shortcut then as it would have saved her precious time and energy.

How to Use the Excel Merge Shortcut: Follow these steps to activate the Excel Merge Keyboard Shortcut Command: Select the cells you wish to merge, press and hold Alt Button, and then press H Key. Next, press M and then press Enter Key.

5 Well-Known Facts About Excel Merge Keyboard Shortcut:

  • ✅ You can use the CONCATENATE function to merge cells in Excel. (Source: Excel Functions)
  • ✅ The keyboard shortcut to merge cells is Ctrl + Shift + &. (Source: Excel Easy)
  • ✅ Merging cells in Excel can cause data loss if the merged cells contained data prior to merging. (Source: Excel Campus)
  • ✅ You can also split merged cells in Excel by using the Split Cells function. (Source: Ablebits)
  • ✅ The Merge & Center button should be used cautiously, as it can lead to alignment problems in the worksheet. (Source: Contextures)

FAQs about Excel Merge Keyboard Shortcut: How To Quickly Combine Data From Multiple Cells

What is the Excel Merge Keyboard Shortcut and how can it help in quickly combining data from multiple cells?

Excel Merge Keyboard Shortcut is a combination of keys that can be used to quickly combine data from multiple cells in Excel. It is a quick and efficient way to join multiple cells without having to use the CONCATENATE function or manually copy and paste each value. This shortcut can significantly reduce the time and effort required to merge data in Excel.

What is the keyboard shortcut to merge cells in Excel?

The keyboard shortcut to merge cells in Excel is “Ctrl” + “Shift” + ” ” (spacebar). Select the cells that you want to merge and then press these three keys together. This will combine the data in the selected cells into a single cell, keeping the original formatting and styles of each cell intact.

Can merged cells in Excel be unmerged?

Yes, merged cells in Excel can be unmerged. To unmerge cells, select the merged cell and click on “Merge & Center” in the Home tab of the Excel ribbon. Click the “Unmerge Cells” option from the drop-down menu. This will separate the merged cells back into their original positions.

What happens to the data in the merged cells when they are unmerged?

When merged cells are unmerged, the data in the merged cells is split into separate cells based on its original position. For example, if cells A1 and B1 were merged, their contents would be split into cells A1 and B1 when the cells are unmerged.

Can the Excel Merge Keyboard Shortcut be customized?

Yes, the Excel Merge Keyboard Shortcut can be customized to use a different key combination. To do this, go to the File tab, click on “Options” and then select “Customize Ribbon.” Click “Customize” next to “Keyboard Shortcuts” and then search for “Merge Cells” in the “Commands” list. Select it and then choose the key combination you want to use for the shortcut.

Is there a limit to the number of cells that can be merged using the Excel Merge Keyboard Shortcut?

No, there is no limit to the number of cells that can be merged using the Excel Merge Keyboard Shortcut. You can select as many cells as you want, and they will all be merged into a single cell when you press the keyboard shortcut keys.

Related Articles

How To Add Row In Excel Shortcut: The Quickest Way To Do It

Key Takeaway: Adding a row in Excel can be done ...

15 Keyboard Shortcuts To Show Formulas In Excel

Key Takeaway: Keyboard shortcuts in Excel allow you to quickly ...

How To Use The All Caps Shortcut In Excel

Key Takeaway: The All Caps Shortcut in Excel allows you ...

Leave a Comment