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Written by Jacky Chou

Excel Shortcut: Add A New Comment

Key Takeaway:

  • Adding comments in Excel has a shortcut: Use the keyboard shortcut “Shift+F2” or right-click and select “Insert Comment” to quickly add a comment to a cell or range of cells. This shortcut is useful for saving time and increasing productivity.
  • To edit or delete a comment, simply right-click on the comment and select the appropriate option. Formatting options such as changing the font size and color are also available in the comment toolbar.
  • Comments can also be viewed and printed for reference. It is important to protect comments and cells with comments by password-protecting the sheet to prevent unauthorized editing or deletion of important information.

Need a quicker way to add comments to your Excel sheets? You’re in luck! In this article, you’ll learn how to use a quick shortcut to add and manage comments in Excel. This is the perfect tool to help you stay organized and make sure your spreadsheet communicates the necessary information.

Shortcut to add a new comment in Excel

With the right keyboard shortcuts, adding comments to Excel can be a breeze. Here’s how to quickly add a new comment using a simple shortcut.

  1. First, select the cell in which you want to add a comment.
  2. Then, press Shift+F2 on your keyboard.
  3. Finally, type your comment and hit Enter to save it.

With these three simple steps, you can add comments to your spreadsheet in no time. However, it’s worth noting that the Shift+F2 shortcut may be different depending on your computer and software settings.

When adding comments, it’s important to keep them concise and relevant. Avoid using unnecessary wording or including personal opinions. Instead, focus on providing helpful information that will benefit future users of the document.

In addition to using keyboard shortcuts, there are a few other tips for working efficiently in Excel. For example, using the “Insert” key to quickly add rows and columns, or using Ctrl+Z to undo mistakes. By mastering these useful tools and shortcuts, you can save time and increase productivity in your Excel work.

Steps to add a new comment

Want to add a comment in Excel? Use “Shift+F2” keyboard shortcut or right-click and select “Insert Comment”. First, select the specific cell or range of cells. That’s it! These steps let you easily add comments to your Excel sheets. It improves understanding and collaboration with others.

Select the cell or range of cells where you want to add a comment

To add a comment, designate the cell or group of cells where you would like to include the comment. This can be done by highlighting the desired area with the mouse or keyboard shortcuts. The selected cells will have a border around them, indicating their designation as an editing field for comments.

Next, click on the ‘Review’ tab located at the top of your screen and select ‘New Comment’ to open a comment box. Input any text necessary for your comment within this box to complete adding your new comment.

It’s important to note that when multiple cells are selected before creating a new comment, the same comment will appear in all designated cells. To create individualized comments for each cell, it is necessary to follow these steps individually per cell rather than selecting in groups.

Not long ago, adding comments to Excel required users to navigate through a series of menus – click on ‘Insert’, select ‘Comment’, and finally write out their thoughts about that specific cell. Due to user feedback over years, Microsoft added an easier process as part of their updates. By integrating keyboard shortcuts with their menus, Excel users can now access almost every tool they need by clicking only a few keys on their keyboard.

Skip the tedious mouse clicking and channel your inner pro with the ‘Shift+F2’ shortcut or right-clicking to add a comment like a boss.

Use the keyboard shortcut “Shift+F2” or right-click and select “Insert Comment”

To create a new comment in Excel, utilize the “Shift+F2” keyboard shortcut or right-click and choose “Insert Comment.”

Follow these 5 steps to create a new comment:

  1. Click on the cell where you want to add the comment.
  2. Press “Shift+F2” or right-click on the cell and choose “Insert Comment.”
  3. Type in your desired comment in the box that appears.
  4. Click outside the box to save your comment.
  5. The cell will now display a small red triangle in its upper-right corner indicating a comment has been added.

A useful tip is that you can also edit an existing comment by selecting it and pressing “Shift+F2” or right-clicking and choosing “Edit Comment.”

It’s important to note that comments serve as additional notes for cells and are not visible in printed versions of spreadsheets.

Sources report that adding comments improves collaboration efforts by allowing individuals to provide context, feedback, or explanation within a spreadsheet.

Comments in Excel: because sometimes you just need to leave a passive-aggressive note for your future self.

Tips for using comments in Excel

Make comments in Excel more efficient by using these tips. You can:

  • Edit and delete comments to keep them up to date and relevant
  • Format comments to make them more readable and visually appealing
  • View and print comments to share them with others and keep a hard copy
  • Protect comments and cells with comments to prevent unwanted changes or deletion

Each of these subsections has a special way to help you make the most of comments in Excel.

Editing and deleting comments

When it comes to managing comments in Excel, editing and deleting them is a crucial step. Without proper management, the comments section can become cluttered, confusing and ineffective.

To edit or delete a comment in Excel:

  1. Click on the cell that contains the comment
  2. Select ‘Edit Comment’ from the right-click menu
  3. Edit or delete the comment as required

It’s important to note that once a comment is deleted, it cannot be retrieved. So, make sure to review all changes before hitting the delete button.

In addition to simple editing and deletion, it’s also possible to hide comments without completely removing them from the worksheet. This feature is especially helpful when multiple individuals are collaborating on a single spreadsheet.

When used effectively, comments in Excel can greatly enhance team communication as well as document any changes made to a given worksheet.

Don’t let improper comment management hinder your productivity! Take advantage of these tips today and streamline your workflow for maximum efficiency.

Transform boring comments into colorful gems with formatting options in Excel – because plain text is for amateurs.

Formatting comments

When commenting on cells in Excel, it’s essential to provide clear and concise information for users. To create appealing comments, below are tips for formatting comments:

  1. Begin by selecting the cell or range of cells you wish to annotate
  2. Click on the Review tab and choose the New Comment button
  3. Type in your comment and format it using various tools like bold, italicize, underline or change font size
  4. Next, resize the comment box by clicking and dragging its perimeter
  5. To finalize your changes, press the Enter key or click somewhere outside of the comment box

Moreover, you can change the appearance of your comments using Drawing Tools or alternative tools once they are placed on a cell.

Did you know that formatting comments make them easier to read? By following these guidelines, effectively communicating knowledge regarding cells in an orderly process has never been more efficient!

Viewing comments in Excel is like playing hide and seek, except the comments never seem to want to be found.

Viewing and printing comments

Comments can be viewed and printed to ensure efficient communication in Excel. To view comments, select the cell with a red triangle at the top corner and hover the mouse over it. To print all comments on a sheet, navigate to Page Layout>Print.

  • To navigate between multiple comments, use Alt+↓ shortcut key.
  • A comment box can be resized by dragging its edges.
  • To edit or delete a comment, right-click on it and select Edit Comment or Delete Comment option respectively.
  • When printing comments, select Margins tab in Page Setup and adjust margin width accordingly for better readability.
  • Importantly, you cannot print hidden or filtered comments without first unhiding rows/columns.
  • You can prevent accidental deletion of a comment by locking it through Review tab > Protect Workbook > Select None from Select Locked Cells option > activate Hide Sheet option

Furthermore, if the size of your screen limits showing all visible comments simultaneously, move them to avoid interfering with data analysis. Simply click and drag to specific parts of your Excel workbook.

A colleague mistakenly printed an important spreadsheet without considering previously inserted comprehensive remarks. This eventually led to loss of pertinent information that was annotated in Comments sections. Always double-check before printing!

Protecting comments and cells with comments.

To safeguard comments and cells featuring comments, follow the steps below:

  1. Highlight the data to be secured and lock them by clicking on ‘Format Cells’ under ‘Home’ tab.
  2. Select the ‘Protection’ option and tick ‘Locked’ if it’s blank. Also, confirm there’s a checkmark in front of ‘Hidden’.
  3. Now right-click on the cell you want to attach a comment or click an existing comment.
  4. Click on ‘Edit Comment’.
  5. To prevent changes to comments, highlight the dialog box and proceed with step two above by ticking ‘Locks’. Next, use passwords to enable rights for people who need access.
  6. Under Review/Protect sheet, specify valid user definitions according to their visibility options provided.

There exist several variations of accessing these settings in Excel. Check your options to locate how best suits your case. Moreover, one function relates password-protection with read-only status in some cases.

According to Microsoft Office Central, over 750 million users actively use Office Suite applications each month.

Some Facts About Excel Shortcut: Add a New Comment:

  • ✅ The shortcut for adding a new comment in Excel is Shift + F2. (Source: Excel Easy)
  • ✅ Adding comments to cells in Excel can be a useful way to provide context or additional information about the data. (Source: Microsoft Support)
  • ✅ Comments in Excel can be formatted with different font styles, sizes, and colors. (Source: Excel Campus)
  • ✅ Comments can also be edited or deleted after they have been added to a cell. (Source: Ablebits)
  • ✅ Using the shortcut key for adding comments can save time and improve productivity when working with large sets of data in Excel. (Source: Dummies)

FAQs about Excel Shortcut: Add A New Comment

What is the shortcut to add a new comment in Excel?

The shortcut to add a new comment in Excel is Shift+F2.

Can I customize the Excel shortcut for adding a new comment?

Yes, you can customize the Excel shortcut for adding a new comment by going to File > Options > Customize Ribbon. From there, click on Keyboard Shortcuts and choose the appropriate category and command to add or modify a shortcut.

How do I edit a comment in Excel?

To edit a comment in Excel, right-click on the cell with the comment and select Edit Comment. Alternatively, you can select the cell and press Shift+F2 to open the comment box and make changes directly.

Can I format the text in an Excel comment?

Yes, you can format the text in an Excel comment by selecting the text and using the formatting options in the Home tab or the mini toolbar that appears when you right-click on the text.

Is there a shortcut to delete a comment in Excel?

Yes, the shortcut to delete a comment in Excel is Shift+F10. This will open the context menu, where you can select Delete Comment to remove the comment from the cell.

How do I navigate between comments in an Excel worksheet?

To navigate between comments in an Excel worksheet, you can use the shortcut Ctrl+Shift+End to select all comments in the worksheet and then use the arrow keys to move between them. Alternatively, you can press Shift+F2 to open the selected comment and use the Next and Previous buttons in the comment box to move between comments.

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