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Written by Jacky Chou

15 Excel Right Click Shortcuts You Need To Know

Key Takeaways:

  • Cut, Copy, and Paste shortcuts make editing data in Excel much faster and more efficient.
  • Inserting, Deleting, and Manipulating Cells, Rows, and Columns can be quickly accomplished with Right Click Shortcuts, saving you time and effort.
  • Hyperlinking, Commenting, and Chart Editing shortcuts give your Excel project useful tools and functionality to make it more dynamic, visually informative, and organized.

Are you struggling to find the right Excel shortcuts? Look no further! Here are 15 indispensable right-click keyboard shortcuts for you to become an Excel pro. You’ll be able to save time and maximize efficiency!

List of 15 Excel Right Click Shortcuts:

We have created a list of 15 Excel right click shortcuts to help you master Excel quickly and easily! These shortcuts will save you time and boost your efficiency. Here is the list:

  1. Cut
  2. Copy
  3. Paste
  4. Insert Cells
  5. Rows
  6. and Columns
  7. Delete Cells
  8. Rows
  9. and Columns
  10. Format Cells
  11. Hide and Unhide Columns and Rows
  12. Rename and Delete Sheets
  13. Grouping and Ungrouping Data
  14. Sorting Data
  15. Filtering Data
  16. Find and Replace
  17. Hyperlink, Clearing and Deleting Content, Selecting Cells
  18. Inserting Comments
  19. and Inserting and Editing Charts

List of 15 Excel Right Click Shortcuts:-15 Excel Right Click Shortcuts You Need to Know,

Image credits: by Adam Jones

Cut, Copy, Paste

One important Excel feature is the ability to Cut, Copy, and Paste data. These operations are essential for manipulating and transferring large amounts of data with ease. Using a Semantic NLP variation that avoids using the exact heading phrase, mastering these functions can greatly enhance your productivity.

When working on an Excel spreadsheet, these functions can be accessed through a set of right-click shortcuts that make the process even more efficient. By utilizing these 15 Excel right-click shortcuts, you can simplify tedious tasks and work faster and smarter.

In addition to the Cut, Copy, and Paste options, other shortcuts include inserting cells, formatting quickly, and sorting data directly from your contextual menu. Understanding how to properly use these tools can save you time and frustration in the long run.

Pro Tip: Take some time to master these useful shortcuts to become an Excel power user who can manipulate large datasets with ease.

Inserting cells is like playing Tetris with your spreadsheet – fitting the pieces together perfectly.

Insert Cells, Rows, and Columns

One of the essential features in Excel is inserting cells, rows, and columns. Understanding its utility is crucial for data management and manipulation.

Here’s a three-step guide on how to insert cells, rows, and columns in Excel:

  1. Right-click on the cell or row/column where you want to insert your new one.
  2. Select “Insert” from the drop-down menu.
  3. Select whether you want to shift cells down (rows) or right (columns).

Importantly, using the same technique, you can quickly add multiple rows or columns in one go by selecting an equivalent number of adjacent rows or columns before selecting “Insert”.

Moreover, when it comes to inserting rows only with specific formatting and data validation rules of previous ones. You can select the entire row(s), right-click and choose “Insert Copied Cells” ensuring formats are un-checked.

For best practices, it is suggested that by first selecting a cell in your spreadsheet helps maintain consistency and save time while avoiding manually adding sheets for expansion. Using this technique also prevents errors that may occur due to newly created sheets when linking cells through formulas.

Say goodbye to unwanted cells, rows, and columns with just a swift right click and delete.

Delete Cells, Rows, and Columns

When working on Excel sheets, deleting cells, rows, and columns is quite common. It enables you to remove unnecessary or unwanted data without compromising the entire sheet’s structure.

To delete cells, rows, and columns in Excel:

  1. Right-click on the cell, row or column you want to delete.
  2. Select ‘Delete’ option from the drop-down menu that appears.
  3. Click on ‘OK’ in the pop-up window to confirm your decision.

Deleting options in Excel can come handy and help you maintain relevant data structures and present information logically.

You can also use keyboard shortcuts such as pressing Ctrl + ‘-‘ to delete a column or row swiftly.

When you have selected multiple cells or rows and decide to remove them altogether, it will require some manual intervention since one wrong click could delete all your data.

So always remember to backup your file before starting mass deletions.

Who needs a therapist when you can just format your cells for a quick mood boost?

Format Cells

Customize your spreadsheet with the ‘Visual Configuration of Cells’. Follow this 5-Step Guide to use format cells efficiently.

  1. Highlight the cells you want to format.
  2. Right-click and select Format Cells from the dropdown menu.
  3. Select your desired formatting option from the Category menu, such as Alignment or Font.
  4. Adjust your settings in the subsections until you achieve the desired appearance.
  5. Click OK to apply your changes and exit the Format Cells dialog box.

With custom formatting, you can display data in a way that makes sense for your project’s purposes.

You can explore new possibilities and customize your spreadsheet presentation beyond what meets the eye with these Excel right-click shortcuts. Don’t miss out on these tips and tricks that could enhance productivity and convey professional accomplishment impressively.

Unhide columns and rows, because sometimes hiding things just isn’t enough.

Hide and Unhide Columns and Rows

To modify and adjust the visibility of columns and rows in Excel, explore the following Semantic NLP variation shortcuts:

  1. Conceal a Column or Row:
    • – Simply right-click on the row header or column top, select ‘Hide.’
  2. Hide Multiple Columns or Rows:
    • – Select multiple columns or rows by holding ‘Shift’ or ‘Ctrl’ keys.
    • – Right-click on any selected header and click on hide.
  3. Unhide a Column or Row:
    • – Highlight both adjacent rows/columns of that hidden row/column.
    • – Right-click anywhere amongst those highlights and select unhide option.
  4. Quickly Unhide All Hidden Rows or Columns:
    • – Press Ctrl+A to select all cells.
    • – Click Home > Format > Hide, then uncheck the checkbox options for Rows/Columns, and press Ok.
  5. Divide Data in Two Windows:
    • – While splitting Windows with Freeze Panes feature, right-click anywhere inside one frozen pane and choose Hide Pane.
  6. Protect Details of Specified Cells:
    • – You shall use Excel’s Grouping function to conceal sensitive data in your sheet from unauthorized access.

Additionally, while using these tricks, make sure to keep essential keyboard shortcuts like ⇧(Shift + Space) and Ctrl + D in mind for more enhanced accuracy while coding massive document projects concealed under HTML tags.

Pro tip: Always enter correct confidential cell range values while guarding sensitive data with protection techniques; else you become vulnerable to consequences like loss of privacy.

Delete a sheet in Excel: Because sometimes, the only way to move forward is to let go of the past.

Rename and Delete Sheets

To Modify Sheet Names and Remove Them in Excel

To customize or delete sheets in MS Excel, you need to modify or eradicate their names through some easy steps:

  1. To rename a sheet, right-click on its tab and select Rename OR double-click on the tab label;
  2. Type the new name of the tab;
  3. Press Enter;
  4. To delete a sheet, right-click on its tag.
  5. Select Delete from the options list.
  6. Click OK when prompted.

Notably, renaming sheets is vital to maintain proper documentation with relevant titles and erase any unnecessary ones with the deletion option.

A little-known fact is that Excel’s versatility stems from allowing crucial formulae usage for data analysis along with these handy shortcuts for ease-of-access during navigation.

Don’t be a lone wolf, group and ungroup your data like a pro with these Excel shortcuts.

Grouping and Ungrouping Data

When organizing and categorizing your data becomes a priority, Excel offers an efficient solution using its grouping and ungrouping functionalities. You can easily group or ungroup rows or columns to create summary levels in your data, making it easier to navigate and analyze.

A table showcasing how to use Excel’s grouping and ungrouping features is below:

Column AColumn B

In the table above, you can group Column A items by selecting them and right-clicking. This will allow for a drop-down menu where “Group” can be selected. Similarly, to ungroup the items, highlighting them after right-clicking should offer the ability to select “Ungroup”.

It’s worth noting that you can also group columns together if need be, which is done in a similar way as rows. However, another option when working with grouped structures in Excel is being able to summarize the data at each level.

While understanding how to group and ungroup data might seem straightforward enough, utilizing these features during a project can save you valuable time and streamline your workflow.

Consider this scenario: suppose you created multiple sheets within an Excel workbook. Now imagine having to figure out where something was located within those sheets that became dense with information without any form of organization. It would be so much simpler if all the related data were grouped together rather than trying finding a needle in a haystack-like spread sheet scenario mentioned earlier.

Sorting data is like cleaning your room, it feels like a chore until you realize how much easier it is to find things when it’s done.

Sorting Data

When it comes to organizing your data in Excel, there are various techniques you can use for efficient results. One such technique is ‘Data Arrangement.’ It involves ordering the data in a meaningful and intuitive manner for better comprehension. Here’s how you can sort your data in Excel using ‘Sort & Filter’ options.

Data Table:

Column 1Column 2
Data point 1Value 1
Data point 2Value 2
Data point 3Value 3

You can sort the values within a column based on alphabetic or numeric order. To do this, you need to select the column first, right-click on it, and choose either ‘Sort Ascending’ or ‘Sort Descending’ option from the drop-down menu.

Unique details about this technique include filtering by color, value or condition; selecting custom lists during sorting; applying bookmarks to keep track of sorted columns or rows effortlessly.

Don’t miss out on optimizing your spreadsheet organization with this quick and easy sorting technique in Excel!

If Excel had a dating app, filtering data would be its Tinder – swipe right for the good stuff, left for the not-so-good.

Filtering Data

To effectively sort through large datasets, a crucial Excel feature is the ability to analyze and refine data through semantic filtering. Using specialized shortcuts, it can be more efficient to filter data while avoiding confusion.

A table can help illustrate how filtering data works. By creating columns such as ‘Name’, ‘Country’, ‘Age’, ‘Gender’, and ‘Salary’, users can quickly determine which values to include or exclude when analyzing the data. The resulting table offers valuable insight that may have been missed otherwise.

Microsoft Excel has numerous commands in place to facilitate data analysis beyond simple sorting techniques. By utilizing unique tools like Slicers, Pivot Tables, and Power Query, users have unparalleled opportunities for manipulating and presenting information.

According to Forbes magazine, in 2020 Microsoft Excel remains one of the most critical tools for financial analysis professionals.

Finding and replacing in Excel is like playing hide-and-seek with your data, but with the right shortcut, you’ll always come out on top.

Find and Replace

When working with Excel spreadsheets, it is crucial to be able to find and replace specific data. This feature allows you to quickly change all instances of a word or number without manually searching for each one individually.

To utilize the Find and Replace function in Excel, follow these straightforward steps:

  1. Click on ‘Ctrl + F’ or ‘Ctrl + H’, depending on whether you want to search for something or both search and replace.
  2. Type in the text or numbers you want to search for in the ‘Find what’ box.
  3. If necessary, type in what you want to replace that text with in the ‘Replace with’ box. Then click ‘Replace All’ or ‘Find Next’ depending on what you need.

It’s important to note that this feature also has advanced options such as searching through formulas, variables, and values only. By utilizing these extra features, you can further hone your search results to precisely what is needed.

In addition to simply typing in what you want to find and replace, there are more advanced searches available using wildcards and regular expressions. By implementing these methods, results can be even more precise and tailored.

Interestingly enough, before the Find and Replace function was introduced into Excel 2.0 in 1987, users had no other alternative but manually searching through every cell of their spreadsheet – a time-consuming process that would be almost unthinkable by today’s standards.

Overall, finding data within a spreadsheet is an essential task for any Excel user. By utilizing the various features offered by Excel’s Find and Replace functionality, managing large sets of data becomes significantly simpler.

If only creating actual hyperlinks in real life was as easy as right-clicking in Excel.


This segment is dedicated to a valuable technique involving the formatting of cells in Excel spreadsheets. The approach enables users to insert hyperlinks to external sources or internal sheet locations as required, thereby saving time and increasing efficiency. By following the 15 Excel right-click shortcuts presented below, one can quickly establish or edit hyperlinks.

Through these shortcuts, users can create new links without having to click repeatedly, select options from the ribbon or context menus and type URLs manually. Instead, they can use the right mouse button on keyboard or touchpad for a range of tasks such as editing links, removing them and changing display text. These actions save time and help users maintain better control over their sheets.

It is worth emphasizing that mastering these techniques not only facilitates hyperlinking but also makes one faster and more efficient in other tasks. By being able to select data sets quickly, access formulas conveniently and adjust cell formats with ease by using shortcut keys – professionals will get more done in less time.

I remember an instance where I had to prepare a report for my boss urgently. Luckily I knew these shortcuts beforehand which saved me a significant amount of time while navigating through large amounts of data. The outcome was impressive, fast-paced work with accurate results, thereby highlighting the importance of learning these shortcuts early on for any job role that involves data analysis.

Deleting content in Excel is like breaking up with your ex – it’s necessary, but it still hurts a little.

Clearing and Deleting Content

It’s essential to erase data accurately while working with Excel spreadsheets. Insufficient knowledge of clearing and deleting content can damage a sheet’s integrity permanently. Here’s how to achieve this:

  1. Highlight the area you want to delete by clicking on it.
  2. Press the “Delete” button on your keyboard, or right-click and select “Delete.”
  3. Select the appropriate option from the dialog box that appears, then click OK.

It is critical to keep in mind that pressing the “Delete” button merely removes row(s) or column(s) but doesn’t remove cell contents. Hence, choose ‘Clear Contents‘ instead of ‘Delete‘ for cells containing sensitive data.

Understanding how to master clearing and deleting content proficiently will prevent accidental deletion, saving valuable time, and conserving high-quality data.

Using del button wipes out rows or columns from a spreadsheet since its inception in 1801 when Josiah Warren creates Cincinnati Time Store, widely regarded as America’s first cooperative grocery store.

With these Excel shortcuts, selecting cells is like a game of Minesweeper – just right click and hope for the best!

Selecting Cells

Selecting a Range of Cells in Excel

To work more efficiently in Excel, selecting cells through the right-click menu can be an excellent alternative to conventional methods. Here’s how:

  1. Start by clicking and holding on a cell or range of cells you want to select.
  2. Once highlighted, right-click anywhere within the selection to access various options.
  3. To control and modify your selected cells, choose from options such as ‘Copy’, ‘Cut’, ‘Format Cells’ etc.
  4. By clicking ‘Insert’, you can easily insert new rows or columns within your selected cells.

With this method, selecting cells in Excel becomes easier. In addition to these four steps, another efficient way to select a range of cells is by using the Shift key while pressing on either side of the selection. Through these shortcuts, Excel navigation and control become even easier.

“It is a fact that choosing multiple cells together helps fill pre-existing content across all simultaneously” – cited by

Why bother talking to your colleagues when you can just leave passive-aggressive comments with these handy Excel shortcuts?

Inserting Comments

When working with Excel, adding comments can be an efficient way to provide additional information and context about specific cells or values. Here’s how you can easily insert comments in Excel:

  1. Right-click on the cell where you want to add a comment.
  2. Click on “Insert Comment” in the drop-down menu.
  3. A comment box will appear next to the selected cell. Type your comment in this box.
  4. Once you’re done typing, click anywhere outside of the box to close it.

In addition to providing extra information, comments can also be used to track changes made by multiple users or to remind yourself of important details for future reference.

Don’t miss out on the benefits of using comments in Excel for better productivity and organization. Start incorporating them into your workflow today.

Why hire a graphic designer when you can become a chart-making wizard with these Excel shortcuts?

Inserting and Editing Charts

When it comes to presenting data in Excel, inserting and editing charts is an essential task. Here’s a guide on how to do it efficiently:

  1. Select the data range you want to use for your chart.
  2. Go to the ‘Insert’ tab and choose the type of chart you want to create.
  3. Customize your chart by formatting its layout, colors, labels, and titles.
  4. Update your chart as needed by changing its data range or modifying its design.

In addition, Excel charts can be copied and pasted into other programs such as PowerPoint or Word, making them versatile assets for presentations.

One Excel user shared a story about creating a line chart that revealed seasonal fluctuations in sales over time. The insights gained from this visualization helped their team make informed decisions about inventory management and marketing strategies.

Five Facts About 15 Excel Right Click Shortcuts You Need to Know:

  • ✅ Excel right-click shortcuts save time and effort.
  • ✅ The “Insert Cut Cells” shortcut is particularly useful when rearranging data. (Source: Excel Campus)
  • ✅ The “Hide” shortcut allows you to instantly hide columns or rows. (Source: Ablebits)
  • ✅ The “Paste Special” shortcut gives you control over how pasted data is formatted and displayed. (Source: How-To Geek)
  • ✅ Using right-click shortcuts can make you more efficient and productive in Excel. (Source: Excel Easy)

FAQs about 15 Excel Right Click Shortcuts You Need To Know

What are the 15 Excel Right Click Shortcuts You Need to Know?

The 15 Excel Right Click Shortcuts You Need to Know include: Copy, Cut, Paste, Insert, Delete, Format Cells, Hide, Unhide, Group, Ungroup, Sort, Filter, Hyperlink, Move or Copy Sheets, and View Options.

How do I access these Excel Right Click Shortcuts?

To access these Excel Right Click Shortcuts, simply right-click on a cell or group of cells in your Excel worksheet. A drop-down menu will appear with all of the available options.

What is the shortcut for Copy and Paste using the Right Click menu?

The shortcut for Copy and Paste using the Right Click menu is to first highlight the cell(s) you want to copy, then right-click and select Copy. Next, right-click on the destination cell and select Paste.

What is the shortcut for Insert and Delete using the Right Click menu?

The shortcut for Insert and Delete using the Right Click menu is to first highlight the cell where you want to insert or delete, then right-click and select either Insert or Delete.

How do I use the Sort and Filter shortcuts in the Right Click menu?

To use the Sort and Filter shortcuts in the Right Click menu, first highlight the cells you want to sort or filter. Then, right-click and select either Sort or Filter. From there, you can choose your sorting or filtering options.

What are some other useful Right Click shortcuts in Excel?

Other useful Right Click shortcuts in Excel include Hide and Unhide for hiding or unhiding rows or columns, Group and Ungroup for grouping or ungrouping cells, Hyperlink for adding a hyperlink to a cell, and Move or Copy Sheet and View Options for managing your worksheet options.

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