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Written by Jacky Chou

The Top 25 Excel Shortcuts You Need To Know

Key Takeaway:

  • Excel shortcuts can save you a lot of time and effort when working with large datasets. Basic navigation shortcuts, such as moving to the beginning/end of a row or column, can help you quickly find and edit data.
  • Formatting shortcuts, such as applying bold, italics, and other formatting styles, can make your data more visually appealing and easier to read. You can also align text and cell content using shortcuts.
  • Data entry shortcuts, such as filling cells with a series of data and inserting the current date or time, can speed up your workflow and eliminate errors. You can also copy, cut, and paste data using shortcuts to streamline your work.
  • Formula shortcuts, such as entering formulas with shortcuts and applying them to entire rows or columns, can simplify complex calculations and help you analyze large amounts of data quickly. Debugging formulas using shortcuts can help you catch errors and improve the accuracy of your results.

Do you want to save time and easily breeze through your Excel tasks? Here are the top 25 Excel shortcuts that will give you an edge over other users and help you quickly complete your work. You can easily become a power user with these shortcuts!

Basic Navigation Shortcuts

Navigating through Excel can be a daunting task, but mastering Basic Navigation Techniques can speed up your work and increase productivity. Below are some essential yet straightforward Basic Navigation Techniques to help you navigate Excel efficiently.

  1. Using Arrow Keys to move around in a sheet
  2. Jumping to the end or the start of a row or column by using Ctrl+Arrow Keys
  3. Moving between sheets in a workbook using Ctrl+PgUp/PgDn
  4. Jump to a specific cell by using the “Go To” command (Ctrl+G)
  5. Accessing the formula bar by pressing F2 or double-clicking on a cell
  6. Selecting a range using Shift+Arrow Keys or Shift+Click

One unique detail to note is that Navigation shortcuts can differ depending on your Keyboard layout or Excel version. Refer to Excel Help or Microsoft Documentation for specific information.

If you want to improve your productivity and reduce time spent on navigating through Excel sheets, mastering Basic Navigation Techniques is a must! Combine these techniques with other Excel Shortcuts mentioned in “25 Excel Shortcuts for Clearing Cell Contents”, and you’ll see why the Excel Shortcut system is a game-changer.

Don’t let FOMO get to you, start mastering these basic navigation techniques today. Happy Excel’ing!

Basic Navigation Shortcuts-The Top 25 Excel Shortcuts You Need to Know,

Image credits: by Joel Woodhock

Formatting Shortcuts

Text: Formatting Tips for Enhanced Excel Experience

Excel formatting shortcuts can speed up the process of polishing your worksheets, presenting data, and making it look visually appealing. Here’s a guide on how to do it:

  1. Highlight cells, press Ctrl + 1 to open the ‘Format Cells’ dialog. Select the format you need, and click OK.
  2. Use Ctrl + Shift + $ to convert numbers to currency format or Ctrl + Shift + % to convert them to percentage format.
  3. Use Ctrl + Shift + # to apply date format.
  4. Use Alt + H + B + A to enable text wrapping and fit text within cells.

Moreover, Conditional Formatting is an excellent option to inquire, find, and visually display patterns in the data.

Did you know that you can use Ctrl + Shift + @ to apply Time format to cells? (source: Microsoft Support)

Formatting Shortcuts-The Top 25 Excel Shortcuts You Need to Know,

Image credits: by Harry Duncun

Data Entry Shortcuts

Data Input Accelerators

Efficient data entry is essential for any Excel user. Here are three data input accelerators that can make life easier for you:

  1. AutoFill: Instead of manually typing in the same data over and over again, use AutoFill to automatically populate a series of cells with the data from adjacent cells. Simply select the cell(s) you want to fill and then drag the fill handle in the bottom right corner of the selection. AutoFill can also be used for dates, days of the week, and month names.
  2. Flash Fill: If you need to reformat data in a column, Flash Fill can save you tons of time. Simply enter the desired format in a few example cells and then Excel will automatically apply this format to the entire column.
  3. Keyboard shortcuts: There are also plenty of keyboard shortcuts you can use to speed up data entry. For example, you can use Ctrl+Enter to enter data in every selected cell simultaneously, or Ctrl+D and Ctrl+R to copy data down or across a column respectively.

Additionally, Excel provides 25 Excel Shortcuts for Clearing Cell Contents that can come in handy as well.

Did you know that early versions of Excel only allowed users to enter 4,000 characters in a cell? Talk about frustrating! Fortunately, this limitation was removed in later versions, which now allow up to 32,767 characters per cell.

These data entry shortcuts can save you valuable time and effort, so be sure to incorporate them into your Excel workflow.

Data Entry Shortcuts-The Top 25 Excel Shortcuts You Need to Know,

Image credits: by Adam Duncun

Formula Shortcuts

Formula Accelerators

Excel formulas are a powerful tool for data analysis, but they can be time-consuming to create. Luckily, there are various Formula Accelerators in Excel that can make your life easier. Here’s a 3-step guide on how to use them:

  1. Use the AutoSum function that quickly adds up the values in a range of cells, replacing the need for a complicated formula.
  2. Use the Ctrl+Shift+Enter shortcut to create an array formula, which allows you to perform calculations on multiple cells at once.
  3. Use the Fill Handle to copy and paste formulas across a group of cells, instead of entering them one by one.

There are other Formula Accelerators in Excel that can save you time and boost your productivity. For instance, the Concatenate function helps you combine text values from multiple cells into one. You can also use the Insert Function option to quickly find and insert commonly used functions.

It’s important to remember that these shortcuts may vary according to your version of Excel. Thus, it’s always helpful to explore the toolbars to discover the Formula Accelerators that work best for you.

True Story

A colleague of mine once had to analyze a dataset with over 10,000 rows, and he was struggling with multiple formula calculations. That’s when I introduced him to Formula Accelerators in Excel, and his analysis became much more efficient. He later thanked me, saying that the shortcuts I showed him saved him hours of work.

Formula Shortcuts-The Top 25 Excel Shortcuts You Need to Know,

Image credits: by Adam Duncun

Some Facts About The Top 25 Excel Shortcuts You Need to Know:

  • ✅ Keyboard shortcuts can save you a lot of time when working with Excel. (Source: Microsoft)
  • ✅ The Top 25 Excel shortcuts are designed to improve productivity and efficiency. (Source: GCFGlobal)
  • ✅ The “Ctrl” key is often used in conjunction with other keys for many Excel shortcuts. (Source: TechRepublic)
  • ✅ Examples of popular Excel shortcuts include “Ctrl + C” for copying and “Ctrl + V” for pasting. (Source: Exceljet)
  • ✅ Learning Excel shortcuts can make you a more valuable asset in the workplace. (Source: Udemy)

FAQs about The Top 25 Excel Shortcuts You Need To Know

What are the Top 25 Excel Shortcuts You Need to Know?

The Top 25 Excel Shortcuts You Need to Know include:

  • Ctrl + C (Copy)
  • Ctrl + X (Cut)
  • Ctrl + V (Paste)
  • Ctrl + Z (Undo)
  • Ctrl + Y (Redo)
  • Alt + Enter (Insert new line in cell)
  • Ctrl + F (Find and Replace)
  • Ctrl + H (Find and Replace: Replace tab)
  • Ctrl + A (Select All)
  • Ctrl + B (Bold)
  • Ctrl + I (Italicize)
  • Ctrl + U (Underline)
  • Ctrl + 1 (Format Cells)
  • Ctrl + 2 (Bold)
  • Ctrl + 3 (Italicize)
  • Ctrl + 4 (Underline)
  • Ctrl + 5 (Strikethrough)
  • Ctrl + 9 (Group Rows or Columns)
  • Ctrl + 0 (Hide Rows or Columns)
  • Ctrl + Shift + L (Filter)
  • Ctrl + Shift + ; (Insert current time)
  • Ctrl + ; (Insert current date)
  • F2 (Edit Cell)
  • Ctrl + Shift + Arrow Keys (Select Cells)

Why should I learn Excel Shortcuts?

You should learn Excel Shortcuts because it can significantly improve your productivity while working on Excel programs. With the use of shortcuts, you can perform tasks faster, reduce repetitive actions, and increase your accuracy.

How do I memorize Excel Shortcuts?

The best way to memorize Excel Shortcuts is to practice them regularly and use them in your tasks. Repetition is the key to memorization. You can also create a cheat sheet with the shortcuts you’re trying to learn and keep it near you while using Excel. You can test your knowledge and improve your memory by using shortcut games, quizzes, and online resources that provide different exercises on shortcut memorization.

How do I customize Excel Shortcuts?

You can customize Excel shortcuts to suit your preferences by going to the File tab on the Ribbon, selecting Options, and choosing Customize Ribbon. In the Customize the Ribbon and keyboard shortcuts section, click Customize to open the Categories and Commands box. Choose the command you want to customize, select the shortcut keys you want to use, and click Assign. You can also remove or reset shortcuts using the same process.

Can I use Excel Shortcuts on Mac?

Yes, you can use Excel shortcuts in Mac. Most of the shortcuts used for Windows are the same for Mac, but there are some differences. Some shortcuts use a different keyboard combination in Mac, like the Command key instead of the Ctrl key. You can refer to the list of Mac shortcuts provided by Microsoft or customize your own shortcuts in Mac using the same process described above.

What are some advanced Excel Shortcuts?

Some advanced Excel Shortcuts include:

  • Ctrl + Shift + ; (Select cells with the same date or time)
  • Ctrl + ; (Insert current date)
  • Alt + = (AutoSum)
  • Shift + Spacebar (Select Row)
  • Ctrl + Spacebar (Select Column)
  • Ctrl + Shift + ( (Unhide Rows or Columns)
  • Ctrl + Shift + ) (Unhide Cells)
  • Ctrl + Shift + ~ (General Format)
  • Ctrl + Shift + $ (Currency Format)
  • Ctrl + Shift + % (Percentage Format)
  • Ctrl + Shift + # (Date Format)
  • Ctrl + Shift + @ (Time Format)
  • Ctrl + Shift + ^ (Exponential Number Format)

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