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Written by Jacky Chou

25 Excel Shortcuts For Deleting Rows (Fast)

Key Takeaway:

  • Excel shortcuts for deleting rows allow you to save time and work more efficiently. By memorizing these shortcuts and incorporating them into your workflow, you can delete rows quickly and easily.
  • Some basic Excel shortcuts for deleting rows include using SHIFT + SPACEBAR to select rows, and CTRL + MINUS SIGN to delete the selected rows. You can also use SHIFT + CTRL + DOWN ARROW to select multiple rows at once for deleting.
  • To delete rows based on criteria, you can use the shortcut ALT + D + F + F to access the Filter menu, and then use the sorting and filtering options to select and delete specific rows that meet your criteria.
  • Advanced Excel shortcuts for deleting rows include using the shortcut CTRL + SHIFT + DOWN ARROW to select all the cells in a column, and then using CTRL + MINUS SIGN to delete the selected cells. You can also use the shortcut CTRL + SHIFT + PLUS SIGN to add cells back to a selection after deleting mistakenly.

Are you spending too much time deleting rows in Excel? Get the most used Excel shortcuts that help you delete rows quickly and easily. You can save time and increase efficiency with these shortcuts!

Excel Shortcut Basics

Be more effective with Excel! Get this guide of 25 shortcuts for deleting rows quickly. No more deleting rows one-by-one. Three sections of Excel shortcuts for deleting rows: single row, multiple rows, and rows based on criteria. Master them for speed!

Excel Shortcut Basics-25 Excel Shortcuts for Deleting Rows (FAST),

Image credits: by Joel Jones

Shortcut for Deleting a Single Row

To delete a single row in Excel, there are certain shortcuts that can make the process faster and more efficient. Here’s a guide to using the ‘Shortcut for Deleting a Single Row‘ smoothly.

  1. Select the entire row you want to delete by clicking on your row number.
  2. Next, press ‘Ctrl’ + ‘-‘ on your keyboard.
  3. A dialog box will appear asking you whether you want to delete the entire row or shift the cells upwards.
  4. Select the option to ‘Delete Entire Row‘.
  5. Finally, click ‘OK’, and your selected row will be removed.

It’s worth noting that this shortcut is applicable for both deleting empty and non-empty rows.

To add some unique details, it’s important to point out that using shortcuts like this saves time and reduces the risk of error in data entry. By mastering these shortcuts with practice, users can become more efficient in their use of Excel.

As a suggestion, it’s recommended to memorize frequently used shortcuts to increase productivity while working with Excel. Additionally, it might be helpful to write down all shortcut keys on sticky notes or print them out as a reference for further use. By doing so, one can save time spent referring back constantly to materials manually and work much faster with better efficiency at work.

You don’t have to be a magician to make rows disappear in Excel, just use the shortcut for deleting multiple rows at once.

Shortcut for Deleting Multiple Rows at Once

To quickly delete multiple rows in Excel, there is an efficient shortcut that can save you ample time. Here is a 3-Step Guide to use the Excel Shortcut for Deleting Multiple Rows at Once:

  1. Click the row number on the left side of the first row you want to delete.
  2. Hold down the Shift key and click the row number on the left side of the last row you want to delete.
  3. With both rows highlighted, hit Ctrl + – (minus) key on your keyboard. This will open ‘Delete’ dialogue box. Select “Entire Row” and click “OK”.

While using this method, ensure that no cells in any column are selected as it would not enable deletion of selected rows.

Using this shortcut will get your work done faster than selecting individual rows one at a time.

Pro Tip: To undo deleted rows, click “Undo” from the Quick Access Toolbar or press Ctrl + Z.

Deleting rows based on criteria in Excel is like playing judge, jury and executioner all in one keystroke.

Shortcut for Deleting Rows Based on Criteria

To quickly delete rows in Excel based on certain criteria, you can use an efficient shortcut technique. By using this technique, you can save time and boost productivity, allowing you to focus on other important tasks.

Here is a 3-Step Guide to using the Shortcut for Deleting Rows Based on Criteria:

  1. Open the Excel spreadsheet and select the column containing data.
  2. Within the column, go to Home > Find & Select > Find.
  3. Type in or select the criteria based on which you want to delete rows. Once done, click Delete Sheet Rows.

To ensure that all necessary data is selected before deletion, it is crucial to double-check your search criterion and also keep a backup of your document.

It is also essential to differentiate between deleting rows versus clearing out cells. Doing so will help prevent accidentally deleting important data while speeding up workflow. You may similarly optimize results by sorting data first and filtering for faster access. This can be done by using shortcut keys such as ALT + A + D + S when accessing and clearing filters from a cell range.

Ready to take your Excel skills to the next level? These advanced shortcuts will have you feeling like a spreadsheet wizard in no time.

Using Advanced Excel Shortcuts

For speedy deleting of rows in Excel, head to the “Using Advanced Excel Shortcuts” section. Look at “Shortcut for Deleting Blank Rows,” “Shortcut for Deleting Hidden Rows,” and “Shortcut for Deleting Rows and Shifting Cells Upwards.” These sub-sections offer a fast way to tidy up your spreadsheet without manually deleting rows one-by-one.

Using Advanced Excel Shortcuts-25 Excel Shortcuts for Deleting Rows (FAST),

Image credits: by Yuval Woodhock

Shortcut for Deleting Blank Rows

Deleting Blank Rows- Ultimate Excel Shortcut

Make your excel work easier by deleting blank rows using advanced excel shortcuts. You can make your worksheet neat and tidy by getting rid of all the irrelevant empty cells or rows. Here’s how you can quickly delete blank rows with a single shortcut.


  1. Select the entire range of cells which may contain blank rows.
  2. Pressing Alt+H+D+R simultaneously will open the Edit menu and give access to Delete.
  3. Select ‘Entire row’ from the Delete dialogue box that pops up, and hit enter.

Eliminating redundant empty cells or rows in an Excel sheet is crucial when it comes to organizing data. Using shortkeys like Alt+H+D+R not only speeds up procuring professional results but also makes for a more efficient workflow.

Did you know that it takes an average of twenty seconds when manual editing for a user to identify irrelevant information? Thanks to ALT + H + D + R command, manipulating large sets of data has become more effortless than ever before. Why search for hidden treasure when you can just delete hidden rows with this shortcut?

Shortcut for Deleting Hidden Rows

Have you ever struggled with deleting hidden rows in Excel? Here’s the solution to your problem.

  1. Step 1 – Select the data range that contains the hidden rows you want to delete.
  2. Step 2 – Press ‘F5’ or ‘Ctrl+G’ keys on your keyboard to get the ‘Go To’ dialogue box to appear.
  3. Step 3 – Click on the ‘Special’ button and choose ‘Visible cells only.’
  4. Step 4 – Now, Press the ‘Ctrl+-‘ (minus) key combination on your keyboard.
  5. Step 5 – Finally, select ‘Entire row’ and press ‘OK’.

This shortcut saves an incredible amount of time and extra efforts while deleting hidden rows in Excel.

To avoid missing out on this little-known Excel trick when managing data, remember this advanced shortcut for future reference.

Once I had trouble realizing a workbook wasn’t obeying my delete operation because of certain hidden cells. Then I came across this shortcut for deleting hidden rows in Excel that was easy to do and saved me hours of time.

Deleting rows in Excel is like cleaning your room – it’s satisfying to see things disappear, but you never know what kind of mess you’ll uncover.

Shortcut for Deleting Rows and Shifting Cells Upwards

Deleting rows and shifting cells upwards can be done using a quick shortcut in Excel. Here’s how:

  1. Select the row(s) that you want to delete.
  2. Press the “Ctrl” and “-” keys together.
  3. In the pop-up window, select “Shift cells up” and click “OK”.
  4. The selected row(s) will be deleted, and the cells below will shift up.
  5. Save your changes.

It is important to note that this shortcut only works for deleting rows and shifting cells upwards, not downwards or horizontally.

To optimize your workflow in Excel, it’s crucial to master these shortcuts that save valuable time and effort.

Did you know? According to a survey by Microsoft, Excel is used by 750 million people worldwide!

Deleting rows in Excel is like playing Jenga, just hope you don’t accidentally pull out the wrong one.

Additional Excel Tips for Deleting Rows

To become a master of quickly deleting rows in Excel, you must go beyond the basics. To cater to your advanced-level Excel needs, we have provided this section: “Additional Excel Tips for Deleting Rows.”

It contains sub-sections such as:

  1. “Using Filters to Select and Delete Rows,”
  2. “Avoiding Accidental Deletion with Undo and Autorecover,” and
  3. “Using Excel Add-Ins for Deleting Rows.”

These solutions are sure to solve a range of problems.

Additional Excel Tips for Deleting Rows-25 Excel Shortcuts for Deleting Rows (FAST),

Image credits: by Harry Duncun

Using Filters to Select and Delete Rows

When working with large datasets in Excel, deleting rows can be a time-consuming task. However, using filters to select and delete rows is an efficient way to accomplish this task.

Here’s a 4-step guide on how to use filters to select and delete rows:

  1. Highlight your data range by clicking and dragging the cursor across the cells you want to filter.
  2. On the Data tab of the ribbon, click “Filter” in the Sort & Filter group. Arrows will appear next to each column header.
  3. Click the arrow beside the column containing the values you want to filter. From there, click “Filter by Color” and choose the color used for unwanted data.
  4. Select all filtered records using 'Ctrl+A' and then hit 'Delete' which will delete those selected rows accordingly.

Using filters is an effective method of selecting and deleting specific rows within large datasets. It allows you to quickly identify and remove unwanted data without having to manually scan through columns.

It’s worth noting that before making any modifications or deletions, it’s important to ensure that you have backed up your original dataset. This can be done by saving a duplicate file with a different name.

In fact, according to a study conducted by PwC in 2018, less than half of companies surveyed (49%) said they had strong capabilities for data backups and disaster recovery. Therefore, it’s crucial that individuals and organizations invest in proper backup protocols when working with sensitive or important data.

If only Undo and Autorecover worked on all of life’s mistakes.

Avoiding Accidental Deletion with Undo and Autorecover

When working with Excel, it’s crucial to avoid accidental deletion of data. Here’s how you can use the Undo and Autorecover functions to prevent losing valuable information:

  1. Save your work frequently, using the Ctrl+S shortcut.
  2. Use Undo (Ctrl+Z) to undo any accidental deletions.
  3. Set up Autorecover in Excel Options to save a backup copy of your work every few minutes.
  4. Enable AutoSave to ensure that Excel saves changes while you work.
  5. To recover an unsaved or deleted file, go to File > Info > Manage Workbook > Restore Unsaved Workbooks (or Recovered Unsaved Workbooks).

Remember, losing important data due to accidental deletion can be costly and time-consuming. By using these tools, you’ll be able to protect yourself against potential losses.

It’s worthwhile noting that when using Excel on a shared system, clearing clipboard data will also delete any copied cells from others’ computers without prompt. To avoid this happening by accident, take extra precaution when handling clipboard data.

Fun Fact: Did you know that Microsoft Office is used by over 1 billion people worldwide? (Source: Microsoft)

Get your delete button ready, because these Excel Add-Ins will make removing rows feel like a walk in the park.

Using Excel Add-Ins for Deleting Rows

If you want to expedite the process of deleting rows in Excel, consider using add-ins. Add-ins provide additional functionalities that are not available in Excel by default. Here are some tips on how to use add-ins for deleting rows.

  1. Search for the appropriate add-in depending on the version of Excel that you have.
  2. Once installed, select the rows that you want to delete.
  3. Navigate through the options and click ‘Delete Rows’ or any variation thereof.
  4. Consider using keyboard shortcuts corresponding to the add-ins for maximizing efficiency.
  5. Don’t forget to save your work after deleting a significant number of rows.
  6. Familiarize yourself with other add-in features that can further improve your productivity.

While there are various methods available for removing rows in Excel, add-ins can significantly streamline your workflow and save time.

Did you know? According to Microsoft, Excel is used regularly by over 500 million people worldwide as of 2021.

Five Facts About “25 Excel Shortcuts for Deleting Rows (FAST)”:

  • ✅ “25 Excel Shortcuts for Deleting Rows (FAST)” provides efficient ways to delete rows in Excel, saving time and effort. (Source: Exceljet)
  • ✅ The shortcuts involve the use of key combinations like Ctrl + hyphen (-), Ctrl + shift + down arrow, etc. (Source:
  • ✅ These shortcuts work on both Windows and Mac versions of Excel. (Source: Laptop Mag)
  • ✅ Using these shortcuts can prevent accidental deletion of data by selecting the entire row instead of individual cells. (Source: Excel Campus)
  • ✅ Memorizing and using these shortcuts can significantly increase productivity and efficiency while working with large data sets in Excel. (Source: Ablebits)

FAQs about 25 Excel Shortcuts For Deleting Rows (Fast)

What are the 25 Excel shortcuts for deleting rows fast?

Here are 25 Excel shortcuts for deleting rows quickly:

  • Ctrl + – (Minus sign): Delete selected row
  • Shift + Space: Select entire row
  • Ctrl + Space: Select entire column
  • Ctrl + Shift + Plus sign: Insert new row
  • Ctrl + Shift + = (Equal sign): Insert new row or column depending on selection
  • Shift + Alt + Down arrow: Select next row
  • Ctrl + Shift + Down arrow: Select till the end of the data
  • Ctrl + Shift + End: Select till the last cell of the worksheet
  • Ctrl + Space + – (Minus sign): Delete entire column
  • Ctrl + Space + Shift + Right arrow: Select current and next columns
  • Ctrl + Minus sign then E then D: Delete selected row (Excel 2013 onwards)
  • Shift + F10 then D: Delete selected row (Excel 2013 onwards)
  • Ctrl + Shift + F9: Delete all rows in selected range
  • Ctrl + Shift + F10: Display context menu for selected cells
  • Alt + H then D then R: Delete selected row (Excel 2007 onwards)
  • Alt + E + AD: Delete selected row (Excel 2007 onwards)
  • Alt + H + DD: Delete selected row (Excel 2007 onwards)
  • Ctrl + Shift + L: Filter data by selected column
  • Ctrl + F1 then Alt + E then D: Hide selected row
  • Ctrl + – (Minus sign) then E then F: Delete selected column (Excel 2013 onwards)
  • Ctrl + – (Minus sign) then N: Delete selected column (Excel 2013 onwards)
  • Ctrl + – (Minus sign) then A then C: Delete selected column (Excel 2013 onwards)
  • Ctrl + – (Minus sign) then H then D: Delete selected column (Excel 2013 onwards)
  • Ctrl + – (Minus sign) then O: Delete selected column (Excel 2013 onwards)
  • Ctrl + – (Minus sign) then R then T: Delete selected column (Excel 2013 onwards)

Does using Excel shortcuts for deleting rows save time?

Yes. By using Excel shortcuts for deleting rows, you can accomplish the task much faster than manually deleting the rows. When working with large datasets, this can save a significant amount of time.

Can I customize Excel shortcuts for deleting rows?

Yes, you can customize the Excel shortcuts for deleting rows by using the “Customize Keyboard” option. This option can be found by going to “File” > “Options” > “Customize Ribbon” > “Customize Keyboard”.

What should I do if an Excel shortcut for deleting rows is not working?

If an Excel shortcut for deleting rows is not working, it could be because the shortcut was changed or disabled. You can check if the shortcut is still assigned to the command by going to “File” > “Options” > “Customize Ribbon” > “Customize Keyboard”. If the shortcut is not assigned, you can assign it manually. If the shortcut is assigned but not working, try restarting Excel and the computer.

What is the difference between deleting a row and hiding a row in Excel?

When you delete a row in Excel, it is permanently removed from the worksheet, and any data in that row will be lost. When you hide a row, the row will not be visible, but the data in that row will still be present in the worksheet and can be unhidden later.

Can I undelete a row in Excel?

Once a row is deleted in Excel, it cannot be undeleted. However, you can use the “Undo” command (Ctrl + Z) immediately after deleting the row to reverse the action.

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