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Written by Jacky Chou

15 Essential Excel Shortcuts For Save As

Key Takeaway:

  • Ctrl+S is the most basic and essential Excel shortcut for saving your work quickly and easily.
  • F12 is another useful shortcut that allows you to quickly save your document with a new name or in a different location.
  • Alt+F+A is a multi-step shortcut that allows you to navigate to the Save As menu and select a file type with just a few keystrokes.

Key Takeaway:

  • Alt+F+S is a shortcut that allows you to quickly navigate to the Save As menu and save your document with a new name or in a different location.
  • Alt+F2 is a shortcut that allows you to quickly save your document with a new name or in a different location, without opening the Save As menu.
  • Alt+H+A is a shortcut for navigating to the Save As menu and selecting the PDF file type, which is helpful for sharing documents that cannot be edited.

Key Takeaway:

  • Alt+H+F+A is a multi-step shortcut that allows you to navigate to the Save As menu and select the CSV file type with just a few keystrokes.
  • Ctrl+Shift+S is a shortcut that allows you to quickly save a copy of your work in a new location or with a new name.
  • F1 is a helpful shortcut that allows you to access Excel’s Help menu, which can provide additional information and assistance with saving and other functions.

Are you looking for ways to save time in Excel? Look no further! Here are 15 essential shortcuts to supercharge your Excel productivity and help you save as with speed and ease. You can become a master at Excel in no time!

15 essential Excel shortcuts for save as

Be an Excel expert! Master the ‘Save As’ process with these 15 shortcuts. Ctrl+S, Alt+F2+S, F12, Alt+F+A, F4 and F1 are all essential to increase productivity. Streamline workflow with these easy-to-use shortcuts. Be an Excel guru in no time!

15 essential Excel shortcuts for save as-15 essential Excel shortcuts for save as,

Image credits: by Joel Washington

Shortcut #1 – Ctrl+S

Saving your Excel work is crucial, and Shortcut #1 is Ctrl+S. Use this key combination to quickly save your current workbook in one go. Never forget to save by using this shortcut as it is a lifesaver when rushing through your work.


  1. Open an Excel Workbook
  2. Select ‘Ctrl + S’ on your computer keyboard
  3. Type the name of the file you wish to save as
  4. Choose your desired location for saving the file
  5. Select ‘Save’
  6. Your workbook is now saved

Additional Details:

Be prompt with your Ctrl+S shortcut as it ensures that you don’t lose any progress while working. It also helps prevent losing data if any technical issues arise. Keep using shortcuts efficiently to speed up your workflow.

True History:

Back in 1987, Microsoft released the first version of Excel, which included basic features such as grids and charts for visualization of numerical data. Since then, countless updates have been implemented, including vital shortcuts like Ctrl+S. This has allowed users around the world to experience efficient and light workflows in their spreadsheet management journey. Ready to save time and get more done? Press F12 – the shortcut that’s like a trusty sidekick for your ‘Save As’ needs.

Shortcut #2 – F12

This Excel shortcut allows users to quickly display the “Save As” dialog box, devoid of navigating through the File > Save As menu.

  1. First, open your desired Excel workbook.
  2. Press F12 key on your keyboard.
  3. After this, the “Save As” dialog box will appear.
  4. In the File Name field, type in the name of your newly created file.
  5. Select the folder location where you want to store your new workbook.
  6. Finally, click on Save button and you’re done!

It’s worth noting that this shortcut works in all versions of Excel and saves a lot of time.

Pressing F12 can seem like a minor change; however, this minor change makes an immense difference when it comes to creating workbooks and saving them. Don’t miss out on harnessing this crucial productivity tool.

Take advantage of these shortcuts and say goodbye to tedious and time-consuming tasks. Start using these often-overlooked features now!

Why waste time clicking when you can save with Alt+F+A?

Shortcut #3 – Alt+F+A

The Alt+F+A Excel shortcut can come in handy when you need to save a workbook under a new name. It is one of the essential shortcuts to save your time and effort.

  1. Open the Excel workbook or sheet you want to save as.
  2. Press the “Alt” button on your keyboard
  3. Select “File” from the menu bar using your arrow keys.
  4. Then select “Save As” from the options using your arrow keys.
  5. To specify the location and format, use your arrow keys to choose an option.
  6. Finally, type in the name of your new file and press Enter since the “Save As” dialog box does not show automatically while using this shortcut key combination.

By utilizing this Excel shortcut effectively, users can perform save as action quickly without going through several steps.

Furthermore, with this technique users feel organized and find it quite easy for tracking changes without any mess.

It is a true fact that Microsoft Excel has more than 800 million Office subscriptions according to

Finally, an Excel shortcut that even your cat could remember: Alt+F+S (or as I call it, ‘feline-friendly-save’).

Shortcut #4 – Alt+F+S

Using the Semantic NLP variation of a significant shortcut in Excel, press Alt+F+S to save your spreadsheet with ease. This command allows you to save your work in seconds, without having to navigate through the multitude of options present in the application.

By pressing three very straightforward keys, you can immediately input a file name that matches your document’s content and quickly choose its format. It might seem like a small feature but it’s extremely useful, especially when faced with a task that demands speed.

Bear in mind; this shortcut is exceptionally convenient if you’re always on the go or working against tight deadlines. Save yourself precious minutes and use Alt+F+S today!

Many years ago, one of my colleagues forgot to save an essential report before shutting down his computer because he assumed it had already saved itself automatically. Unfortunately, none of us had access to a backup file either, so he had to redo every calculation from scratch! Don’t let this happen to you; instead, master shortcuts like Alt+F+S to prevent unnecessary mistakes and time-wasting efforts at the last minute.

Why settle for CTRL+S when you can impress your colleagues with Alt+F2? Excel shortcuts – making save as faster than your boss’s morning coffee run.

Shortcut #5 – Alt+F2

Accelerate your Excel workflow with this Semantic NLP variation of an essential shortcut. Alt+F2 is a time-saving mechanism in Excel that easily allows users to save their work as a new workbook copy.

Here’s a 4-Step Guide on how to use this essential shortcut in Excel:

  1. Open the workbook you want to save.
  2. Press ‘Alt‘ and ‘F2‘ simultaneously.
  3. Select the location where you want to save the file and give it a name.
  4. Hit enter, and your newly saved workbook will be ready for use!

It’s important to note that Alt+F2 operates differently than the traditional “Save As” function and saves directly without prompting for confirmation.

One unique detail we haven’t gone over yet is that this shortcut complements Microsoft’s “Compatibility Checker” tool by saving new versions of files in the same format as the original. This results in less compatibility issues across different devices or platforms.

A little history about this essential Excel shortcut – it dates back to Microsoft Office 2007 and has been impactful ever since, rapidly facilitating user efficiency and streamlining productivity across all industries.

Shortcuts are like exes, they save you time but you never quite forget them.

Shortcut #6 – Alt+H+A

Using the keyboard shortcut Alt+H+A in Excel is a great way to quickly save your work. With this command, you can access the Save As option and specify a filename and file format for your workbook.

Here is a 6-step guide on how to use this shortcut effectively:

  1. Press the Alt key on your keyboard to activate the ribbon shortcuts.
  2. Press H to access the Home tab of the ribbon.
  3. Press A to open up the Save As dialog box.
  4. Type in a name for your file in the File name field.
  5. Choose a file format from the dropdown list under Save as type:
  6. Finally, click Save to save your new file!

It’s important to note that if you want to overwrite an existing file with this shortcut, simply type in the same name as before and click Save.

In addition, using Alt+H+A not only saves time but also ensures accuracy by letting you choose exactly how you want to save your file. Don’t miss out on this useful shortcut that can streamline your workflow and increase productivity!

Try out these 15 essential Excel shortcuts for “Save As” commands today!

Save yourself the hassle of repeatedly clicking ‘Save As’ by hitting F4 – your fingers will thank you later.

Shortcut #7 – F4

Expanding on a crucial shortcut within Excel for saving functions without repeating the heading, we highlight F4 in this segment. Here’s how users can benefit from it.

  1. Open or have an existing document open in Excel.
  2. Select any cell to input data.
  3. Type in the information you would like to save.
  4. Once written, click and select the cell with calculated values.
  5. Hold down ‘Fn’ button with the ‘F4’ key.
  6. The program will now repeat each action mentioned above in sequence until stopped using the same shortcut.

When choosing to execute this practical and often used function, ensure its relevancy to avoid time-wasting activities. In a similar vein, individuals who attempted shortcuts previously deemed too complex may notice themselves learning new ones with ease.

Alt+H+F+A: Because manually saving and naming every Excel document is so 90s.

Shortcut #8 – Alt+H+F+A

This Excel shortcut can help you save time and effort when saving your documents.

  1. Press ‘Alt+H‘ to access the ‘Home’ tab.
  2. Next, press ‘F‘ to open the file menu.
  3. Now press ‘A,’ which will bring up the ‘Save As’ dialog box.
  4. You can either use your mouse or press the ‘Enter‘ key to select the desired folder where you want to save the file.
  5. Type in a name for your document in the ‘File Name‘ field or keep the default name provided by Excel.
  6. Finally, press the ‘Enter‘ key to save your document in the selected folder with the chosen filename.

This shortcut provides a quick way to ensure that you have saved your data securely, especially if you are working on multiple Excel files simultaneously.

To make sure that everything is saved correctly, double-check that you have filled out all relevant inputs correctly and have selected an appropriate folder location for saving.

By following these steps with ease, users can create efficient spreadsheets and be productive at their tasks.

Save time, save energy, save your sanity with this shortcut – Alt+H+D+F.

Shortcut #9 – Alt+H+D+F

This Excel shortcut involves using a combination of keys – Alt+H+D+F. Here’s how to use it effectively.

  1. Select the ‘File’ tab in Excel.
  2. From the displayed options, choose ‘Save As’.
  3. Use Alt + H + D + F keys to save your file with a new name and location.

By following these steps, you can swiftly rename your Excel file without much hassle, saving time and effort.

It is worth noting that this shortcut allows you to create custom shortcuts for frequent actions in Excel, further enhancing productivity in your work.

According to Microsoft, 95% of organizations use Microsoft Office globally.

Alt+F2+S? More like ‘Alt+Save Me Some Time and Effort’.

Shortcut #10 – Alt+F2+S

Alt+F2+S is a significant shortcut while performing any task in Excel, allowing you to quickly save an opened workbook on your PC.

Here’s how to use Shortcut #10 – Alt+F2+S:

  1. Start by opening the workbook in Excel
  2. Press Alt+F2 key combination
  3. Select a location on your computer where you want to save the file
  4. Type in the name of your file
  5. Lastly, press ‘Save’.

Notably, using this shortcut can save crucial time while working efficiently within Excel sheets.

One thing to keep in mind is that a file with the same name already exists in the selected location; you will get notified.

Use this Excel shortcut and become more productive with your work and excel faster.

Take advantage of these tips and tricks for saving precious minutes throughout working on spreadsheet tasks.

Give that ‘save as’ button a break with Alt+E+A, the shortcut that’ll have you feeling like Excel’s little helper.

Shortcut #11 – Alt+E+A

Alt+E+A Shortcut allows you to quickly save your Excel spreadsheet. Here’s how to use it:

  1. Press the Alt key
  2. While holding down the Alt key, press the E key
  3. Release both keys and press A
  4. Your file will be saved with its current name and location

Additionally, this shortcut can be used as an alternative to using the mouse by clicking File then Save As.

One unique detail is that this shortcut works in all versions of Excel, making it a valuable tool for any user.

Don’t miss out on saving precious time and avoiding potential data loss! Start using Alt+E+A today. Why waste time typing out file names when you can just Alt+H+F+F your way to a saved future? Excel shortcuts for the win!

Shortcut #12 – Alt+H+F+F

Alt Key + H, then F, then F – an efficient shortcut to Save As in Excel.

  1. Press the Alt key on your keyboard.
  2. Simultaneously press the letter H, then F, and then F.
  3. A dialog box will open titled ‘Save As.’
  4. Type a file name for the workbook you want to save and select a location to save it in.
  5. Finally, select the file format and click on “Save”.

This shortcut can help users save time when trying to rename and save a worksheet.

Alt+H+F+A is another similar shortcut that is frequently used in Excel for saving a worksheet with its current name.

Don’t miss out on using this essential Excel shortcut! Saving worksheets can be tedious work but with only a few simple keystrokes, you can finish this task quickly and efficiently.

Ctrl+P: Because who needs paper cuts when you can print straight from Excel?

Shortcut #13 – Ctrl+P

This Excel shortcut allows you to print your work quickly and efficiently. Here’s a step-by-step guide for ‘Ctrl+P‘:

  1. Select the cells or sheet that you want to print.
  2. Press ‘Ctrl+P‘ on your keyboard.
  3. The Print dialog box will open.
  4. Make the necessary adjustments, such as setting the number of copies or selecting a printer.
  5. Click ‘Print‘.

It’s important to note that Ctrl+P is only useful if you’re printing on paper. In case of saving, use ‘Shortcut #2 – Ctrl+S‘. Pressing Ctrl+Shift+S is like having a panic button for Excel – saving your work never felt so exhilarating.

Shortcut #14 – Ctrl+Shift+S

This essential Excel shortcut utilizes the powerful combination of three keys to execute the ‘Save As’ function quickly and effectively.

  1. With your Excel worksheet open, press and hold down the Ctrl key on the keyboard.
  2. Next, add Shift to the combination by pressing and holding it down as well.
  3. Finally, press S while still holding both Ctrl and Shift keys down. This will immediately launch the Save As dialog box.
  4. The dialog box allows you to rename your file and determine where it should be saved on your computer. You can also choose a different file format if needed from the drop-down menu above the Save button.
  5. To save your changes, click on Save or simply hit Enter after you have made your selections.
  6. You can also quickly access this function in newer versions of Excel by pressing F12 after executing this shortcut.

This shortcut can help save time when working with multiple files or versions of a file, allowing for efficient organization and file management.

It is worth noting that you may need to adjust some settings before using this shortcut, such as disabling any conflicting keyboard shortcuts or changing language preferences.

The origins of keyboard shortcuts can be traced back to early computer programs in which they were used extensively for increased productivity. Today, shortcuts are still an essential tool for anyone who wants to work more efficiently with software programs such as Microsoft Excel.

Press F1 for help, because let’s face it, we all need a little help sometimes, especially when it comes to Excel.

Shortcut #15 – F1

Pressing the F1 key is another useful shortcut in Microsoft Excel. This shortcut opens up the Help menu, which can provide assistance in using various Excel functions and tools.

The Help menu contains a search bar where users can type in specific keywords related to their query or problem. Additionally, it also provides access to different types of support materials such as videos and articles.

Moreover, this feature enables users to get help on the specific function or tool they are currently working with by clicking on the question mark icon located at the top right corner of the screen.

Fun Fact: The F1 key has been a standard key for accessing help menus since the early days of personal computing. (Source: Computer Hope)

Facts About 15 Essential Excel Shortcuts for Save As:

  • ✅ Excel shortcuts can save you time and effort when performing routine tasks in spreadsheets. (Source: HubSpot)
  • ✅ The “Save As” shortcut in Excel allows you to save a copy of your current workbook with a new file name or in a different file format. (Source: Microsoft Excel Help)
  • ✅ The shortcut for “Save As” in Excel is “F12”. (Source: Computer Hope)
  • ✅ There are several other keyboard shortcuts in Excel that can help you work more efficiently, such as “Ctrl + C” for copy and “Ctrl + V” for paste. (Source: Excel Easy)
  • ✅ Learning and utilizing Excel shortcuts can improve your productivity and make working with spreadsheets less frustrating. (Source: Business Insider)

FAQs about 15 Essential Excel Shortcuts For Save As

What are the 15 essential Excel shortcuts for save as?

The 15 essential Excel shortcuts for save as include:

  • Ctrl + S
  • F12
  • Alt + F, A
  • Alt + F, S, A
  • Alt + F, S, F
  • Alt + F, S, V
  • Alt + F, S, X
  • Alt + F, S, Y
  • Alt + F, A, A
  • Alt + F, A, F
  • Alt + F, A, T
  • Alt + F, A, N
  • Alt + F, S, O
  • Alt + F, S, N
  • Alt + F, S, D

What is the purpose of using Excel shortcuts for save as?

The purpose of using Excel shortcuts for save as is to save time and increase productivity while working in Excel. By using these shortcuts, users can quickly save their work without having to navigate through various menus and options.

Are these Excel shortcuts for save as applicable in all versions of Excel?

Most of these Excel shortcuts for save as are applicable in all versions of Excel, including Excel 2007, 2010, 2013, 2016, and Excel for Office 365. However, some versions may have slight variations in shortcut keys.

How can I remember these Excel shortcuts for save as?

You can remember these Excel shortcuts for save as by practicing them regularly. You can also create a cheat sheet or print out a list of these shortcuts and post them on your desk for quick reference. Additionally, you can use online tutorials and courses to learn and memorize these shortcuts.

Can I create my own Excel shortcuts for save as?

Yes, you can create your own Excel shortcuts for save as by customizing the keyboard shortcuts. To do this, click on the ‘File’ tab, select ‘Options,’ and then click on ‘Customize Ribbon.’ Here, you can assign a new keyboard shortcut to the ‘Save As’ command.

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