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Written by Jacky Chou

25 Excel Shortcut Keys You Need To Know

Key Takeaways:

  • Navigating in Excel is easy with shortcut keys: Use Ctrl + Home to go to the beginning of the worksheet, Ctrl + End to go to the last cell of the worksheet, and Ctrl + Arrow Keys to move to the last non-blank cell in that direction.
  • Saving time is possible with insertion and deletion shortcuts: Use Ctrl + Shift + = to insert a new row or column, Ctrl + – to delete a row or column, and Alt + = to automatically sum up a range of cells.
  • Formatting shortcuts can make your spreadsheet look more professional: Use Ctrl + 1 to open the Format Cells window, Ctrl + B to bold a cell’s contents, and Ctrl + Shift + # to format a cell as a date.
  • Selection shortcuts can speed up your work: Use Ctrl + Shift + 8 to show/hide cell outlines, Ctrl + A to select all cells, and Shift + Space to select the entire row.
  • Formula and function shortcuts can simplify your calculations: Use F4 to repeat the last command/command again, Alt + ‘=’ to sum a range of cells, and Ctrl + ` to display formulas instead of the results.
  • Miscellaneous shortcuts can also be helpful: Use F2 to edit the active cell, Ctrl + F to find specific content, and Ctrl + Z to undo the last action.

Are you stuck on the same old workflow in Excel? Learning a few shortcut keys can help you save time and increase efficiency! You don’t have to be a tech wiz to get started – here are 25 essential shortcut keys to get you up and running.

25 Excel Shortcut Keys

You need to know 25 shortcut keys to master Excel. These keys fall within 6 groups:

  1. Navigation
  2. Insertion/Deletion
  3. Formatting
  4. Selection
  5. Formula/Function
  6. Miscellaneous

Discover how these sections can make you more effective and productive while using Excel.

25 Excel Shortcut Keys-25 Excel Shortcut Keys You Need to Know,

Image credits: by Joel Washington

Navigation Shortcuts

Excel’s Efficient Directional Commands

Navigating through an Excel sheet can be tedious and time-consuming. But there are specific commands at the tip of your fingers to make moving around in this vast space quick and efficient.

Here are six directional commands that allow you to navigate with ease:

  • Move right: Press ‘Tab’ or ‘Enter’.
  • Move left: Shift + Tab.
  • Move down: Enter.
  • Move up: Shift + Enter.
  • Scroll down to the next worksheet page: Page Down.
  • Scroll up to the previous worksheet page: Page Up.

Not to mention, these directions can also be used in combination, such as ‘Ctrl+Shift+Home’ which caters towards navigation from anywhere in a worksheet directly back to the top left corner.

Did you know, navigating while accompanied by mouse maneuvers could provide even greater efficiency?

Excel enthusiasts may remember a time before updated versions provided longer function targeting paths and custom shortcuts.

Enter and exit Excel’s world of cells with ease using these insertion and deletion shortcuts.

Insertion and Deletion Shortcuts

The use of shortcuts is essential to increase productivity in Excel. In this section, we will cover vital commands that make the process of insertion and deletion faster and more comfortable.

  1. To insert a cell, column or row use “Ctrl” + “+” key.
  2. To delete a cell, column or row use “Ctrl” + “” key.
  3. To insert cells without overriding an existing value, select the cells you want to add and press “Shift,” followed by “Ctrl,” then hold down the “+” key until you reach the desired number of cells.
  4. To remove a whole column or row without using shortcut keys, right-click on the appropriate row or column header and select “Delete.”
  5. If you want to clear content from only selected cells quickly, use the shortcut key combination “Alt” + “;“.
  6. For deleting contents from selected cells quickly with the keyboard, you need to press the keys “Delete” or “Backspace“.

It’s worth noting that some users accidentally delete important cells while working on larger spreadsheets. Therefore it’s critical to always back up your workbook before performing any action.

Shortcuts streamline workflows and improve accuracy. By mastering these commands’ application in Excel worksheets, efficiency in daily tasks is enhanced.

Research from Microsoft suggests that Excel users spend 5% of their workdays moving between menus and ribbons searching for specific features. In contrast, those who adopt keyboard shortcuts can save up to 8 days annually. Because who needs fancy formatting when you have these Excel shortcuts at your fingertips – saving time and sparing you from a headache-inducing font selection process.

Formatting Shortcuts

The Formatting Formula: Unmissable Excel Abbreviations

Format your data with ease. Save time and improve accuracy by using these essential Excel shortcodes for formatting. From bold to italics, colors, and borders – this concise guide will make you an expert in no time.

Unleash Your Potential

Use Ctrl + 1 to Open the Format Cells Dialog Box – Here, you can change the font style, color and size of your cells. Try Ctrl + B for bold letters or Ctrl + U for underlined text. Experiment with changing cell alignment using Ctrl + Shift + L (left), R (right), or C (center).

Customize Your Borders

Select a group of cells and press Ctrl + Shift + & to add default borders quickly. Need more border choices? Click on “borders” in the format cells dialog box and select which border(s) you want to add.

Effortless Numbering

CTRL+SHIFT+# will switch to number formatting while CTRL+SHIFT+@ is perfect when entering dates.

Take these tricks from the desk of an accountant turned productivity expert: she cut down her manual input time by 50% after mastering shortcuts!

Let’s face it, selecting cells in Excel can be a pain, but these shortcuts will make it feel like a gentle caress.

Selection Shortcuts

Enhance Your Excel Efficiency with Proper Selection Methods

To maximize efficiency when working with Excel, mastering the various selection shortcuts is crucial. With these techniques, users can rapidly select cells, rows or columns without wasting time using the mouse or trackpad.

  • Use “Ctrl + Space” to quickly select an entire column
  • Use “Shift + Space” for selecting a complete row
  • Employ “Ctrl + Shift + (Arrow)” keys to highlight cells easily and speedily in a specific direction
  • Use “Tab” to move between individual cells within the selected range.
  • Shift-Ctrl-Space” selects the whole sheet.

Using these shortcuts will significantly increase productivity while simultaneously reducing manual labor for routine tasks within Excel.

In addition to these important selections that we have already covered, there are many more unconventional tips and tricks available to make your work in Excel even more effective.

Did you know that Excel has been around since 1987? It was first developed for Macintosh computers before becoming available in Microsoft Office programs on Windows systems. The most recent version of Excel includes new features like co-authoring on spreadsheets and advanced analytics tools such as Power Pivot and Power Query.

When Excel gets too complicated, just remember: Function shortcuts are like life hacks for spreadsheets.

Formula and Function Shortcuts

  1. To use a formula shortcut, select the cell where you want to apply it and press Alt+=;
  2. To copy a selected formula, press Ctrl+C then click on the destination cell and press Ctrl+V;
  3. To create a dynamic named range using a shortcut, go to Formula Tab > Define Name > Enter Name > Click F3 Key > Select Range > Press OK;
  4. For function shortcuts such as SUM, AVERAGE or MAX/MIN, enter =SUM( ) or =AVERAGE( ) in the desired cell and add range inside parentheses;
  5. Use F4 Key to switch between relative and absolute references within formulas;
  6. Nested functions can be added easily by using ( ) brackets and entering one function inside another.

Additionally, remember that AutoSum can be activated with ALT + = keys simultaneously. Using Square Root Shortcut CTRL + SHIFT + $$$ symbol.

A true fact is that according to Hubspot research from 2020, Excel was ranked as the third most in-demand job skill in 2021. Be a keyboard ninja with these Excel shortcuts and impress your colleagues, or just use them to procrastinate more efficiently.

Miscellaneous Shortcuts

Shortcuts That Will Enhance Your Excel Experience

Miscellaneous Shortcuts are ones you would not expect but will come in handy while working with Excel. Here are some:

  • Switch between open workbooks with Ctrl + Tab or Ctrl + Shift + Tab
  • Quickly enter the current date with Ctrl + ;
  • Lock and unlock cells with the dollar sign, $
  • Create a chart instantly by selecting data and pressing F11.

Excel is full of surprises; here are some unique Miscellaneous Shortcuts for you to try.

Start a new line in one cell using Alt + Enter. Customizing your Keyboard shortcuts under ‘Options -> Customize Ribbon -> Keyboard Shortcuts’ can save time while working with ineffable features.

To have better control of your worksheets, try suggestions such as sorting ascending or descending by highlighting then choosing ‘Sort & Filter’ on the ‘Home’ tab before selecting Custom Sort’. By learning these shortcuts, you will exponentially boost your productivity.

Five Facts About 25 Excel Shortcut Keys You Need to Know:

  • ✅ Using shortcut keys in Excel can save you time and make you more efficient. (Source: Microsoft)
  • ✅ There are over 200 shortcut keys in Excel, but these 25 are among the most useful. (Source: Business Insider)
  • ✅ CTRL + C and CTRL + V are two of the most commonly used shortcut keys in Excel. (Source: Lifewire)
  • ✅ Shortcut keys can be customized in Excel to suit your personal preferences. (Source: Excel Easy)
  • ✅ Learning and using shortcut keys in Excel can improve your productivity and impress your colleagues. (Source: Career Addict)

FAQs about 25 Excel Shortcut Keys You Need To Know

What are 25 Excel Shortcut Keys You Need to Know?

These are 25 keyboard shortcuts that can help you work faster and more efficiently in Microsoft Excel. They include shortcuts for copying, pasting, formatting, navigating, and more.

How do I use Excel Shortcut Keys?

To use Excel Shortcut Keys, you first need to learn them. Once you have memorized them, simply press the appropriate keys in the correct order to perform the desired action. Some shortcuts may require you to first select a cell or range of cells.

Why should I use Excel Shortcut Keys?

Using Excel Shortcut Keys can significantly speed up your work and reduce the strain on your wrist from repeatedly using the mouse. They can also help you to focus better on your work by reducing distractions from navigating menus and toolbars.

What are some popular Excel Shortcut Keys?

Some popular Excel Shortcut Keys include CTRL+C (copy), CTRL+V (paste), CTRL+Z (undo), CTRL+B (bold), CTRL+I (italic), and CTRL+U (underline).

Where can I find a list of all Excel Shortcut Keys?

You can find a comprehensive list of all Excel Shortcut Keys by going to the “Help” section of Excel and searching for “Keyboard Shortcuts.” You can also find lists of shortcuts online with a quick search.

Can I create my own Excel Shortcut Keys?

Yes, you can create your own custom Excel Shortcut Keys by going to the “Options” section of Excel and selecting “Customize Ribbon.” From there, you can assign new keyboard shortcuts to any command you want.

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