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Written by Jacky Chou

The Top 100 Excel Shortcuts You Need To Know

Key Takeaway:

  • Learning Excel shortcuts can greatly improve your productivity and efficiency when working with spreadsheets. Basic shortcuts include navigation, formatting, and selection shortcuts, while file management shortcuts include saving, opening, and printing shortcuts.
  • Editing shortcuts involve copy and paste, inserting and deleting, and formula shortcuts, which can help save time and reduce errors. Analysis shortcuts, such as sorting and filtering, pivot table, and chart shortcuts, can allow for faster data analysis and visualization.
  • Taking the time to learn and master Excel shortcuts can save you hours of work in the long run. It’s important to identify the shortcuts that are most useful for your specific needs and working style, and regularly practice using them to build muscle memory.

Struggling to stay ahead of the game in the world of Excel? You’re not alone. Learn the top 100 Excel shortcuts to increase your productivity and make your life easier. Get ready to revolutionize your workflow!

Basic Shortcuts

Excel work can be sped up by mastering basic shortcuts. To aid you, we have split this section on Basic Shortcuts into 3 subsections:

  1. Navigation Shortcuts
  2. Formatting Shortcuts
  3. Selection Shortcuts

Basic Shortcuts-The Top 100 Excel Shortcuts You Need to Know,

Image credits: by Harry Washington

Navigation Shortcuts

Navigation within Excel can be made more efficient with a set of shortcuts that help to streamline the process of moving around and between worksheets and workbooks. These shortcuts, often referred to as ‘movement accelerators’, are an essential tool for anyone who spends any amount of time working in Excel.

  • Use Control + Home or Control + End to jump to the top or bottom of a worksheet respectively.
  • Use Control + Arrow key to move quickly between columns or rows.
  • Use F5 to bring up the ‘Go To’ dialog box which allows for quick navigation to specific cells or ranges.

To make your navigation even faster, try using mouse-free shortcuts such as pressing the Alt key followed by a letter or number combination.

Excel has long been recognized for its powerful data analysis capabilities and has been used extensively by organizations worldwide since it was first launched in 1985. Over the years, this spreadsheet program has become more advanced and more sophisticated, but at its core remains focused on providing users with unparalleled data management capabilities.

Save time and give your spreadsheets a makeover with these formatting shortcuts – your boss will be so impressed, they might just give you a promotion (or at least a high-five).

Formatting Shortcuts

Excel is a versatile tool widely used to manage data and improve work efficiency. Certain formatting tools are crucial for presenting information accurately and attractively. Here we present the best Excel shortcuts for formatting cells, including number formatting, text alignment, borders, shading, font settings etc.

Different circumstances require unique Excel formatting style. For example, to format numbers as dollar values or underline words in a cell requires different shortcut keys. Using these shortcuts can speed up work and streamline formatting processes.

While there are numerous Excel shortcuts available for various purposes, mastering the relevant ones will help you immensely in managing data efficiently and producing professional-looking spreadsheets.

According to Microsoft Office Support, “When you apply a custom number format to a cell, it also changes how the displayed result is evaluated for formulas.” This shows that using proper formatting techniques is not just about presentation but can impact formula calculations as well.

Skip the gym and work those finger muscles with these time-saving selection shortcuts in Excel.

Selection Shortcuts

Quick Selection Tactics for Excel

Excel allows users to write, edit and manipulate data in various ways. One of the many features it offers is the ability to select cells or groups of cells using shortcuts.

  • Ctrl + Shift + * selects an entire table region
  • Shift+Arrow Keys extends selection in a direction
  • Ctrl+Click adds non-adjacent areas to the selection.
  • Shift + Arrow keys while holding down Ctrl increases the cell selection.

In addition, Excel allows you to deselect a selected cell or range, and the shortcut key for this action is ‘Ctrl+Click’ on any selected cell.

To operate efficiently in Excel, one should explore and learn its various keyboard shortcuts. They increase accuracy by reducing manual input, saving time and improving productivity.Highlighted in this segment are some basic shortcuts specifically designed to make quick selections possible.

Organizing your files has never been easier, unless you’re trying to organize your life – then you’re on your own.

File Management Shortcuts

Excel file management made easy? Master our ‘File Management Shortcuts’! Two sub-sections to help:

  1. ‘Saving and Opening Shortcuts’
  2. ‘Printing Shortcuts’

Get streamlined!

File Management Shortcuts-The Top 100 Excel Shortcuts You Need to Know,

Image credits: by David Woodhock

Saving and Opening Shortcuts

For effective and professional file management, understanding the shortcuts for opening and saving documents is crucial. Utilizing these techniques enables a streamlined workflow, improved productivity and ensures efficiency when managing files. Here’s how you can access the ‘Saving and Opening Shortcuts’ that professionals use.

  1. Step 1: To save a document quickly, press the ‘Ctrl + S’ keys simultaneously.
  2. Step 2: To open an existing file swiftly, hit ‘Ctrl + O’.
  3. Step 3: To browse through a file’s recent version from its storage location, press ‘Alt+F+R,’ or press ‘Ctrl + F12’ to bring up the ‘Save As’ dialog box to rename or save your file.
  4. Step 4: Use the keyboard shortcut combination of Ctrl + W to Close Excel Window.

With these tips, you’ll be able to access files with ease in no time. Additionally, utilizing these shortcuts saves significant amounts of time that would usually be spent manually saving and opening files.

Though there are several techniques available to manage your documents professionally, it is important to note that using shortcuts provides immense support in saving valuable time. By incorporating them into your routine regularly, this habit will become second nature in no time.

The origins of excel shortcuts can be traced back as early as 1987 when Microsoft first released Excel for Apple Macintosh computers. The program was subsequently introduced on Windows operating systems in late 1987-1988 with other critical features such as hotkeys designed to speed up user interactions while optimizing efficiency. Today Excel Shortcuts remain at the heart of efficient file management across all industries.

Why waste paper when you can just hit Ctrl+P and save a tree (and probably some office supplies too)?

Printing Shortcuts

Printing tricks can fasten the process of producing quality hard copies. Here are 6 techniques for Printing Boosting with an Excel sheet:

  • Print on both sides of a paper with Ctrl + P, and tick Print One Sided twice.
  • Confine your print to selected cells instead of the whole sheet by selecting those cells before hitting Ctrl + P.
  • Zoom in or out, margins, orientation switching through Page Layout >> Page Setup >> Scaling; Portrait or Landscape view is saved in Save As.
  • Multiple sheets in booklets can be arranged on one page or printed out to fold with Normal View and multiple customizations under Page Break Preview like arranging different pages across sheets!
  • A specific range can be converted without losing its formatting by right-clicking on it, selecting Copy then opening a new sheet and Paste Special >> Formats.
  • Select worksheets separately by holding down Control and clicking each tab; you will thus print all ranges together rather than creating unique documents!

Discover all aspects of printing that have not appeared previously – Printer settings like Paper Color, Quality option and placing Headers & Footers which is available at Sheet tools under Page Layout.

Pro Tip: To avoid frustration from mistakenly printing blank pages, always preview the layout before doing any actual printing; it saves you time!

Save time and impress your boss with these editing shortcuts – no need to spill coffee on your keyboard for a keyboard shortcut excuse anymore.

Editing Shortcuts

You gotta learn the top 100 Excel shortcuts! Guide yourself with ‘The Top 100 Excel Shortcuts You Need to Know’. Copy-paste, insert, delete and formula shortcuts – these will make your editing tasks much easier. Boom!

Editing Shortcuts-The Top 100 Excel Shortcuts You Need to Know,

Image credits: by Joel Woodhock

Copy and Paste Shortcuts

When it comes to swiftly copying and pasting information in Excel, there are several keyboard shortcuts you need to be aware of. Below, we have listed the most essential copy and paste combinations to increase your productivity in Excel.

Here is a six-step guide on how to execute copy and paste commands proficiently:

  1. Highlight the data that needs copying
  2. Press CTRL + C for copy
  3. Select the cell/s where you want to paste the copied data
  4. Press CTRL + V for paste
  5. If you want to copy formulas and formatting along with values, press ALT + E + I + S while copying or pasting data.
  6. You can also drag and drop cells using ALT while holding down the left mouse button, which will give you an option box with various moving styles.

It’s worth noting that when you get accustomed to these shortcuts, they can help you complete your tasks more efficiently. One unique feature is the ‘Copy Visible Cells’ shortcut (ALT + ;), allowing you to focus solely on visible items without getting bogged down by hidden or filtered rows or columns.

Legend has it; back in 1984 when Microsoft created their first SDK developers were already using strange two-key combinations like Alt+D in applications as command keysounds. Excel took these combinations further by adding Ctrlx all over their app creating millions of possibilities resulting in the powerhouse application we have today.

Deleting shortcuts in Excel is like breaking up with a significant other – it may hurt at first, but in the end, it’s for the best.

Inserting and Deleting Shortcuts

To enhance your Excel editing skills, you need to learn about shortcuts for inserting and deleting data with ease. In the following steps, we will guide you through some shortcuts that will help you save time and be more efficient in your work.

  1. To insert a row or column: Press Ctrl and Plus (+) and select either “Row” or “Column”.
  2. To delete a row or column: Press Ctrl+Minus (-) and select either “Row” or “Column”.
  3. To insert multiple rows or columns: Select the same number of rows or columns as desired, then press Ctrl+Shift++.
  4. To delete multiple rows or columns: Select the same number of rows or columns as desired, then press Ctrl+Shift+-.
  5. To add new cells to an existing cell range: Place your cursor where you would like to add cells, then press Ctrl+Shift+=”.
  6. To remove cells from an existing cell range: Place your cursor where you would like to remove cells, then press Ctrl+-.

Moreover, understanding these shortcuts will enable you to easily swap adjacent cells’ contents and format data in alphabetical and numerical orders.

It’s said that keyboard shortcuts have been around for over 30 years, with early versions used by users who demanded faster text input methods. Today, Excel’s great feature is its ability to work smartly with a single click of a button!
Don’t let math scare you, these formula shortcuts will have you feeling like a spreadsheet genius in no time.

Formula Shortcuts

Using Shortcuts in Excel formulas can save you a considerable amount of time and effort. One way to enhance your efficiency is by learning ‘Efficient Formulas’. Let’s delve into it.

  1. Keep an eye on Formula Result: While editing or creating a formula, pressing F9 shows the result of the selected formula, making changes or corrections trivial.
  2. Evaluate Formula using Keyboard Shortcut: Instead of clicking cells that need evaluation during troubleshooting, use a keyboard shortcut- ALT+M+V to open Evaluate Formula and check step-by-step calculation.
  3. Add brackets without Typing: It’s possible to add parentheses enclosing a section of a formula with a single shortcut- CTRL+SHIFT+(
  4. Switching Reference Types: Press F4 to switch from relative to absolute reference and vice versa. It works in Functions’ References too.

It’s important to recognize that efficient shortcuts increase productivity while reducing errors, making practices like these crucial for Excel users.

Explore more such key techniques about Microsoft Excel that transform the way you work!

Get ready to crunch some numbers with these analysis shortcuts that will have you feeling like a spreadsheet wizard.

Analysis Shortcuts

Easily master data analysis! Discover “The Top 100 Excel Shortcuts You Need to Know“.


  • Sorting and filtering shortcuts
  • Pivot table shortcuts
  • Chart shortcuts

Save time! Effortlessly analyze data with these helpful shortcuts.

Analysis Shortcuts-The Top 100 Excel Shortcuts You Need to Know,

Image credits: by Yuval Arnold

Sorting and Filtering Shortcuts

Shortcuts for Arranging and Sifting your Data

In order to quickly organize and filter through large sets of data in Excel, one must make use of shortcuts. Here are a few ways you can optimize sorting and filtering actions in Excel:

  • Press ALT+A+S to filter the current selection based on the first row.
  • To clear the added filter, use ALT+A+T.
  • For custom sorts, use ALT+A+S+U which opens up the Sort Dialog box.
  • Alternatively, after selecting any cell in the column to sort by, press CTRL+SHIFT+& for Number Formats, or CTRL+SHIFT+$ for Currency Formatting.
  • To remove sorting from any column(s), press ALT+A+C
  • If needed, to access advanced filter options – including filtering by text length or unique values – use ALT+A+W+F

For more efficient processing of data in Excel, there are further techniques that one should know about. Making use of these can save valuable time when working with spreadsheets.

When sifting through data-filled spreadsheets using filters, one should take advantage of the Autosum button – accessible using ALT+. – such that formulas will be automatically generated for the filtered data set.

It’s important to know how to create excel tables before applying shortcut features. A table is necessary as it allows us to increase efficiency when applying similar formulas or generating reports through pivot tables that refresh automatically.

Why waste time analyzing data when you can just pivot your way to the top? #PivotTableShortcuts

Pivot Table Shortcuts

For professionals looking to streamline their use of Excel, mastering shortcuts for manipulating pivot tables is crucial. Pivot table manipulation can be cumbersome and time-consuming; fortunately, there are a variety of shortcuts available to help facilitate the process.

A well-formatted table of pivot table shortcuts would have columns for the shortcut key combination, the action it performs (e.g., grouping data), and any additional notes about when or how to use it. For example:

Shortcut Key CombinationAction PerformedAdditional Notes
Alt + D + PCreate Pivot Table Wizard Dialogue BoxOpens a dialog box with multiple options for creating a new pivot table.
Alt + J + T + FShow Field List InterfaceDisplays the field list interface if it is currently hidden or minimised.

When working with pivot tables, it’s important to understand that every dataset will have different needs and structures. As such, there are many other keyboard shortcuts available that will be helpful depending on your specific situation.

Pro Tip: Keep in mind that even if you’re an Excel pro who has been using these tools for years, don’t hesitate to review your established workflows. By taking time to learn and incorporate new shortcut combinations into your routine, you may find you’re able to work more efficiently than ever before.

Excel charts may be visually appealing, but using these shortcuts will save you from drowning in a sea of data.

Chart Shortcuts

For those who want to become excel experts, it is essential to master shortcuts. The efficient use of shortcuts in excel can help you in creating charts with ease. Here are some shortcuts that you would love to know.

Alt + F1Create embedded chart with currently selected data.
F11Create a new chart sheet using the highlighted data in the worksheet.
Ctrl+Shift+F3Creates Chart from Range of Data.

Apart from these little-known shortcuts for charts, all basic Excel shortcuts that we listed above apply here too.

Charts play an important role in almost every business workflow, so mastering their creation and manipulation can give you an advantage over others. Ensure that you get comfortable with the different types of visualizations and know how to switch or customize them easily.

I once witnessed firsthand how someone who could quickly create and manipulate charts impressed their boss enough to land a promotion. It emphasizes the importance of mastering these little-known ways to quickly handle tasks in Excel.

Five Facts About The Top 100 Excel Shortcuts You Need to Know:

  • ✅ Excel has over 800 keyboard shortcuts. (Source: Exceljet)
  • ✅ Keyboard shortcuts can save up to 8 days of work per year for an average user. (Source: Microsoft)
  • ✅ CTRL + C and CTRL + V are the most commonly used Excel shortcuts. (Source: Excel Campus)
  • ✅ The “Format Painter” shortcut (CTRL + SHIFT + C) copies the formatting of a selected cell to another cell. (Source: Computer Hope)
  • ✅ The “F2” shortcut allows you to edit the contents of a cell directly. (Source: Ablebits)

FAQs about The Top 100 Excel Shortcuts You Need To Know

What are the top 100 Excel shortcuts you need to know?

Excel is a powerful tool, and knowing how to use keyboard shortcuts can save a lot of time and effort. Here are the top 100 Excel shortcuts you need to know:

  • Ctrl+C – Copy
  • Ctrl+V – Paste
  • Ctrl+X – Cut
  • Ctrl+Z – Undo
  • Ctrl+A – Select All
  • Ctrl+F – Find
  • Ctrl+H – Replace
  • Ctrl+B – Bold Text
  • Ctrl+I – Italicize Text
  • Ctrl+U – Underline Text
  • Ctrl+K – Insert Hyperlink
  • Ctrl+L – Insert Table or List
  • Ctrl+N – New Workbook
  • Ctrl+O – Open Workbook
  • Ctrl+P – Print Workbook
  • Ctrl+S – Save Workbook
  • Ctrl+T – Insert Table
  • Ctrl+Y – Redo
  • Ctrl+1 – Format Cells
  • Ctrl+2 – Bold
  • Ctrl+3 – Italic
  • Ctrl+4 – Underline
  • Ctrl+5 – Strikethrough
  • Ctrl+6 – Show or Hide Objects
  • Ctrl+7 – Show or Hide Gridlines
  • Ctrl+8 – Toggle Outline Symbols
  • Ctrl+9 – Hide Rows
  • Ctrl+0 – Hide Columns
  • Ctrl+Shift+: – Insert Current Time
  • Ctrl+Shift+; – Insert Current Date
  • Ctrl+Shift+A – Insert Argument Names in Formula
  • Ctrl+Shift+F – Format Cells
  • Ctrl+Shift+P – Create a PivotTable
  • Ctrl+Shift+S – Save As
  • Ctrl+Shift+T – Create a Table
  • Ctrl+Shift+V – Paste Special
  • Ctrl+Shift+W – Close Workbook
  • Ctrl+Shift+Z – Redo
  • Alt+Enter – Start New Line in Cell
  • Alt+F1 – Insert Chart
  • Alt+F2 – Save As
  • Alt+F4 – Close Workbook
  • Alt+Tab – Switch Between Opened Windows
  • Alt+Down Arrow – Show Drop-Down List
  • Alt+Up Arrow – Select Previous Cell in Column
  • Alt+Left Arrow – Select Previous Cell in Row
  • Alt+Right Arrow – Select Next Cell in Row
  • Alt+Enter – Insert Line Break
  • Alt+= – AutoSum
  • Alt+Shift+Arrow Keys – Extend Selection
  • Ctrl+Shift+F3 – Create Name from Selection
  • Ctrl+F3 – Name Manager
  • Ctrl+Shift+F3 – Create Defined Name
  • Ctrl+Alt+F3 – Manage Names
  • Ctrl+F4 – Close Workbook Window
  • Ctrl+Shift+F4 – Group Worksheets
  • Ctrl+F5 – Restore Window Size of Workbook
  • Ctrl+Shift+F5 – Display Autosave Dialog Box
  • Ctrl+F6 – Switch Between Workbooks
  • Ctrl+Shift+F6 – Scroll Through Workbook Windows
  • Ctrl+F7 – Move Window
  • Ctrl+F8 – Resize Window
  • Ctrl+F9 – Minimize Window
  • Ctrl+F10 – Maximize Window
  • Ctrl+Shift+F10 – Restore Window Size of Workbook
  • Ctrl+F11 – Insert Chart Sheet
  • Ctrl+Shift+F11 – Insert Worksheet
  • Ctrl+F12 – Open Workbook
  • Ctrl+Shift+F12 – Save Workbook As
  • Ctrl+~ – Switch Between Value and Formula Display in Cells
  • Ctrl+Shift+ – Insert Non-Breaking Space

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