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Written by Jacky Chou

19 Excel Shortcuts To Help You Work Faster

Key Takeaway:

  • Excel shortcuts can help you work faster and more efficiently by reducing the time spent on repetitive tasks. Basic navigation shortcuts include moving between cells and worksheets, as well as selecting cells or rows with ease.
  • Formatting shortcuts such as bold, italics, font size, and color can give your data a more professional look. Additionally, using formula shortcuts like AutoSum and other functions can save time when entering or editing formulas.
  • Time-saving shortcuts like undo, redo, copy, paste, and fill data can significantly increase productivity. Finally, chart shortcuts help you create and edit charts, as well as formatting them to convey your data effectively.

Are you looking for ways to be more efficient and productive in your work? Check out our list of 19 Excel shortcuts that can help you complete tasks faster and smarter. You’ll be surprised how much time and energy you can save!

Basic Navigation Shortcuts

Speed up Excel navigation and save time! Use basic shortcuts like moving cells, worksheets, rows or selecting cells. Read “19 Excel Shortcuts to Help You Work Faster”. See the subsections for understanding navigation shortcuts in Excel.

Basic Navigation Shortcuts-19 Excel Shortcuts to Help You Work Faster,

Image credits: by James Washington

Moving between cells and worksheets

Navigating efficiently in Excel can help in increasing productivity. There are various ways to move between cells and worksheets. Let’s explore some basic navigation shortcuts that can help you work faster.

  1. To move to the next sheet to the right or left, press CTRL + Page Down or CTRL + Page Up.
  2. To jump to a specific cell from any selected cell, press CTRL + G and then type the cell reference.
  3. To move to the end of a data range, press CTRL + →.
  4. To jump back to the first cell of a worksheet, select the entire sheet by pressing CTRL + A, and then press CTRL + Home.
  5. You can also use the mouse to navigate quickly between cells. Double click on a cell’s border, which contains data. This will take you immediately to the last row of your worksheet.

Using these shortcuts will save you time and make your work more efficient.

It is worth noting that there are many other navigation shortcuts available in Excel at your disposal. However, mastering these basic ones is sufficient for most purposes.

According to Microsoft Office Support, The Excel program was first introduced in 1987 for Macintosh systems under a different name – “Multi-Plan“.

Swipe right on the cells you want to select and swipe left on the ones you don’t, it’s like Tinder for Excel.

Selecting cells or rows

When it comes to highlighting specific information, Excel’s ‘cell or row selection’ feature is essential. Here’s your guide on how to use this feature to maximize your productivity.

  1. To select a cell, click it once.
  2. To select a range of cells or rows, click and hold the first cell/row you want to select and drag the cursor down or across until you have highlighted all required cells/rows.
  3. If you need a non-contiguous selection, hold down the Ctrl key while clicking each additional cell/row individually.

Don’t forget that using Excel’s selection tools can save you valuable time when working with large datasets. Make sure to familiarize yourself with them today!

Using this feature may also help avoid frustration and increase efficiency by reducing manual errors.

So what are you waiting for? Start incorporating these shortcuts into your workflow and avoid losing out on precious time!

Give your spreadsheet a makeover with these formatting shortcuts, because let’s face it, plain cells are so last season.

Formatting Shortcuts

Want to format Excel sheets quickly with the help of keyboard shortcuts? Check out the ‘Formatting Shortcuts’ section from the ’19 Excel Shortcuts to Help You Work Faster’ article. This section covers shortcuts for bolding, underlining, and italicizing. You’ll also find info on changing font size and color. Get your Excel files up-to-date with minimal effort!

Formatting Shortcuts-19 Excel Shortcuts to Help You Work Faster,

Image credits: by Harry Washington

Bold, underline, and italicize

For adding emphasis to your text, there are various formatting shortcuts available. These include using bold, highlighting with underline and putting special emphasis on the text using italicize. Using these shortcuts will help make your important data look more noticeable in a neat manner.

To make specific words or phrases stand out, you can highlight them with the ‘bold‘ shortcut (CTRL+B) or use underlining (CTRL+U) to add emphasis and clarity for your readers. Additionally, by using italicize (CTRL+I), you can give even more distinction to keywords in your worksheet.

It’s worth noting that while bolding the entire sentence might sound like a good idea to emphasize it, doing so can be counterproductive as it may become harder for someone reading it to scan through quickly.

As a fun fact, did you know that the term “italic” was named after the Italian Renaissance writer Niccolò de’ Niccoli who created a cursive script that replaced the heavier Gothic typefaces of his time?

Make your co-workers envy your Excel skills by changing font size and color faster than they can say ‘Ctrl + Shift + F‘.

Changing font size and color

To customize the font style, size, and colour for a better visual representation, follow these steps:

  1. Highlight the cell(s) you want to modify using the (Ctrl + Shift + Left/Right/Up/Down) arrow keys.
  2. Press (Ctrl + Shift + F) to open the Format Cells dialog box.
  3. Click on the “Font” tab in the Format Cells dialog box.
  4. Change the font style, size, and colour as desired.
  5. Click ‘OK’ to save changes and apply them to your spreadsheet.

Apart from changing font styles conveniently with these formatting shortcuts, Excel also offers numerous other features that can come in handy while working with spreadsheets.

Pro Tip: Use keyboard shortcuts like Ctrl+B to bolden or Ctrl+I for italics rather than selecting options from the Format Cells dialog box.

Take a shortcut to success with these formula shortcuts and you’ll have more time to spend on the important things in life, like binge-watching Netflix.

Formula Shortcuts

Want to work faster with Excel formulas? Know some shortcuts! Check out the ‘Formula Shortcuts’ section. It has the solution for you: ‘Entering and editing formulas, AutoSum and functions’. Get your formula-related tasks done quickly and efficiently!

Formula Shortcuts-19 Excel Shortcuts to Help You Work Faster,

Image credits: by Adam Duncun

Entering and editing formulas

When working with Excel, you need to know how to input and adjust formulas precisely. Here are some Semantic NLP variations of ‘Entering and editing formulas’ that will help you do just that.

  1. Start by selecting the cell where you want to input the formula.
  2. Type the equal sign (=) to tell Excel to start calculating.
  3. Add the numbers or cell references you want to include in your formula using arithmetic operators such as +, -, *, /, % or parentheses () if necessary.
  4. Finish off by pressing Enter, and the result of your calculation should appear in the cell.

Remember, when editing existing formulas, always double-check for errors before making any changes. Also, ensure that all relevant information is included in your formula so that it produces accurate results.

It’s essential to take special care while inputting long and complex formulas as they can be hard to troubleshoot if there is an error. Therefore use shortcuts like F2 or Ctrl+X/C/V for efficient editing.

Who needs a calculator when you have AutoSum? Excel just made math class obsolete.

AutoSum and functions

By using Excel, professionals can work faster. Utilizing automation and the workings of data calculation can allow you to breeze through complex spreadsheets with little to no complicated hassle. In this section, we will be discussing a part of Excel’s functionality that stands out among the rest – the capability of utilizing automated features such as AutoSum and functions.

To efficiently use AutoSum and functions:

  1. Select the cell or cells in which you want to see your results.
  2. Find and click on ‘Formulas’ from within Excel’s ribbon.
  3. Locate ‘AutoSum’ section.
  4. Choose between either formulas provided or writing your own customized formula for more detailed equations.

In addition to being efficient, AutoSum and function also provide several time-saving benefits such as automatically projecting what formula fits best for the particular data set among others. Additionally, it offers a range of inbuilt formulas at our disposal within seconds.

It is interesting to know that when Microsoft introduced Excel 1.0 in 1985, its creators had no idea about how much impact it would have on businesses globally. Today, some 35 years later, it has become a crucial tool for millions worldwide!

Excel shortcuts: Because time is precious, but so is your lunch break.

Time-Saving Shortcuts

Excel work can be faster and more efficient if you know a few time-saving shortcuts. In this section, we’ll discover ways to save time while working with it. From undo and redo to copying, pasting and filling data, these shortcuts are here to help. They can save you precious time and make your workflow smoother!

Time-Saving Shortcuts-19 Excel Shortcuts to Help You Work Faster,

Image credits: by James Duncun

Undo and redo actions

When working on Excel, there may be times when you need to undo or redo certain actions. Correcting mistakes and returning to previous stages is made easier with the use of specialized shortcuts.

Here is a 6-step guide to executing ‘Undo and Redo Actions’ using Excel shortcuts:

  1. Press CTRL + Z to undo your last action.
  2. Press SHIFT + CTRL + Z to redo the action that has been undone.
  3. To undo several actions at once, press and hold CTRL while clicking each action in reverse order.
  4. To redo multiple actions collectively, press and hold CTRL while clicking each undo button in forward order.
  5. You can also access these functions from the ‘Quick Access Toolbar’ by customizing it through ‘File’ tab-> ‘Options’->’Quick Access Toolbar’.
  6. If you prefer mouse buttons over keyboard shortcuts, right-click your mouse pointer and select ‘Undo’ or ‘Redo.’

It is also worth noting that Excel allows for an unlimited number of undos, allowing users to go back as far as necessary.

To wrap up this discussion on excel shortcut tools – According to a study conducted by Microsoft Office Specialist, certified professionals in Excel were found faster than their non-certified peers in producing reports and analytics.

Copying and pasting data is like a cheat code for Excel – but don’t worry, we won’t tell anyone.

Copy, paste, and fill data

Efficient Excel Shortcuts to Copy, Paste and Fill Data

Excel shortcuts can save you valuable time, allowing you to copy, paste and fill data with ease. Here’s a guide on how to do this in six easy steps:

  1. Select the cell that contains the data you want to copy.
  2. Press Ctrl+C or right-click and select “Copy.”
  3. Highlight the cells where you want to paste the copied data.
  4. Press Ctrl+V or right-click and select “Paste.”
  5. To quickly fill a series of numbers or dates, enter the first two values in consecutive cells.
  6. Highlight both cells and then drag the fill handle (the tiny square at the bottom-right corner of the selected cells) down or across.

In addition to these basic steps, Excel also offers advanced techniques for copying and pasting formulas, conditional formatting, and more.

For even greater efficiency, consider using keyboard shortcuts like Ctrl+X for cut, Ctrl+A to select all data in a worksheet, F4 to repeat previous commands, and Alt+’=’ to sum up selected data.

By using these shortcuts correctly, you’ll be able to work faster in Excel while generating accurate results with minimal effort. Want to chart your progress but don’t have the time? Excel’s got your back with these quick shortcuts.

Chart Shortcuts

Excel charts require the right shortcuts to work efficiently. Our Chart Shortcuts section offers help! It has two sub-sections:

  1. Creating and Editing Charts
  2. Formatting Charts

These sections will guide you to create, edit and format charts quickly and easily, saving hours of time!

Chart Shortcuts-19 Excel Shortcuts to Help You Work Faster,

Image credits: by Adam Washington

Creating and editing charts

When it comes to visualizing data, designing charts plays a crucial role. Enhancing the accuracy of presented information and providing an easier understanding of trends proves pivotal in report-making. Here are a few shortcuts to help you create and design excellent charts in Excel.

  1. Start by selecting the cells containing your data, including row and column labels.
  2. Press F11 to create a column chart or Shift+F11 for a bar chart. The chart will appear as a new sheet in the workbook.
  3. To edit chart data, click on the chart and select “Select Data” from the ribbon.

Beyond basic formatting and labeling, customizability is key when updating charts frequently. Check out “Axis Options” to improve readability by changing intervals or scale breaks without altering underlying figures.

Maximizing your charts’ effectiveness also involves an aesthetically pleasing look. Add some color or branding by rearranging elements from “Design” tab options like styles, colors, layout, etc., which enable the display of vivid graphs.

Pro Tip: Once you have designed your preferred style for a particular graph, duplicate it by Ctrl+D rather than styling an entirely new one again – that saves unnecessary time and effort!

Fixing chart formatting is like putting lipstick on a pig, but these Excel shortcuts will at least make it a faster process.

Formatting charts

The art of customizing visualization

To create visually appealing charts, one needs to master the art of customizing visualization. Through various formatting tools, one can display data in an engaging and informative manner.

Formatting Charts

There are various formatting features available at your disposal, such as changing fonts, colors, borders, gridlines, chart area background and fill effects. Moreover, you can manage elements such as axes, titles, data labels through various options buttons.

The key to creating an impactful visual is to ensure that your chart effectively communicates the intended message. Make sure that your formatting highlights what’s important while installing clarity for the viewer.

Visualizing data has been prevalent for centuries dating back to mid-17th century when William Petty created a political arithmetic map displaying trade flows between different European countries. Later it became popular during the industrial revolution when Florence Nightingale used visuals such as sparkline graphs to depict mortality rates.

Nowadays with technology evolving and Excel being widely available across organizations of all shapes and sizes professionals must be well equipped with chart shortcuts and understand how to effectively format their charts.

Five Facts About 19 Excel Shortcuts to Help You Work Faster:

  • ✅ Excel is a widely used spreadsheet program that can help businesses and individuals organize and analyze data. (Source: Techopedia)
  • ✅ Excel shortcuts can save time and improve productivity by allowing users to quickly perform common functions. (Source: Excel Campus)
  • ✅ Some popular Excel shortcuts include Ctrl+C to copy, Ctrl+V to paste, and Ctrl+S to save. (Source: Business Insider)
  • ✅ Excel has over 200 keyboard shortcuts that can be customized to fit the user’s needs. (Source: Microsoft)
  • ✅ Learning Excel shortcuts can be aided with online tutorials, training courses, and cheat sheets. (Source: Investopedia)

FAQs about 19 Excel Shortcuts To Help You Work Faster

What are 19 Excel shortcuts to help you work faster?

The 19 Excel shortcuts to help you work faster are: CTRL + S, CTRL + C, CTRL + V, CTRL + Z, CTRL + Y, CTRL + X, CTRL + A, CTRL + B, CTRL + U, F2, F4, F5, F6, F7, F9, F11, Alt + =, CTRL + F3, Alt + H + O + I.

How can I use CTRL + S to save my Excel worksheet faster?

To use CTRL + S to save your Excel worksheet faster, you just need to press and hold the CTRL key on your keyboard and then press the S key. This will save your worksheet without having to go through the File menu.

How do I use F2 to edit cells faster?

To use F2 to edit cells faster, you just need to select a cell and then press F2 on your keyboard. This will put the cell into edit mode, allowing you to edit the contents of the cell faster.

What is the shortcut for undoing my last action in Excel?

The shortcut for undoing your last action in Excel is CTRL + Z. This will undo your last action and allow you to go back to where you were before.

How do I use F11 to create a chart faster?

To use F11 to create a chart faster, you just need to select the data range that you want to create a chart from and then press F11 on your keyboard. This will automatically create a chart on a new sheet.

What is the keyboard shortcut for selecting all cells in Excel?

The keyboard shortcut for selecting all cells in Excel is CTRL + A. This will select all cells in the current sheet.

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