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Written by Jacky Chou

22 Essential Excel Shortcuts For Selecting Data And Cells

Key Takeaway:

  • Excel shortcuts for selecting data and cells can save time and improve workflow. Learning the essential shortcuts, such as selecting an entire column/row, non-adjacent cells, or visible cells only, can improve the accuracy and speed of data entry.
  • Navigating between worksheets can be done more efficiently with the use of shortcuts, such as moving to the next/previous worksheet, selecting the first/last sheet in a workbook, and navigating to specific sheets quickly. This can save time and help keep track of important information.
  • Formatting shortcuts, such as bold/italic/underline, toggling number formatting, copying formatting, and inserting current date/time, can improve the appearance and readability of data. Knowing these shortcuts can save time and create more professional-looking spreadsheets.

Are you struggling to get quicker with selecting data and cells in Excel? With these 22 essential Excel shortcuts, you’ll breeze through your spreadsheets and be confident when manipulating data. Whether you’re a beginner or an advanced user, these shortcuts will save you time and energy.

Selecting Data Shortcuts

Selecting and manipulating data efficiently is crucial for every Excel user. Here are some useful shortcuts to make the process easier:

  • Easily select an entire row or column by pressing “Ctrl+Space” or “Shift+Space” respectively.
  • Quickly select multiple non-contiguous cells by holding down the “Ctrl” key while clicking on individual cells.
  • Select the entire range of data by using the “Ctrl+A” shortcut.

It’s worth noting that these shortcuts are applicable not just for selecting data, but also for editing and formatting it. By mastering these shortcuts, users can save time and improve their productivity in Excel.

While some of these shortcuts may seem basic, they have a long history in Excel and have been refined over many versions of the software. They continue to be essential tools for even the most advanced Excel users.

For those looking to further improve their Excel skills, there are also shortcuts available specifically for selecting columns of data. By incorporating these 15 essential Excel shortcuts for selecting columns of data into their repertoire, users can become even more proficient in manipulating large datasets.

Selecting Data Shortcuts-22 essential Excel shortcuts for selecting data and cells,

Image credits: chouprojects.com by Adam Washington

Navigating Worksheets Shortcuts

When it comes to moving around worksheets in Excel efficiently, there are various shortcuts that can help you navigate quickly. Here’s a guide to using shortcuts to navigate worksheets like a pro:

  1. To move to the next worksheet to the right, press Ctrl + Page Down.
  2. Pressing Ctrl + Page Up will take you to the previous worksheet on the left.
  3. To jump to a specific worksheet, press and hold down Ctrl while you press the number that corresponds to the worksheet you want to go to.

Using these shortcuts can save you a lot of time when working with multiple worksheets. Remember to practice them to make them memorized and a part of your regular Excel workflow.

It’s worth noting that while these shortcuts are handy, they don’t work quite as well if you have multiple windows open at the same time. In that case, you may want to use the “Switch Windows” button on the View tab in the ribbon.

While mastering Excel shortcuts takes practice, they can pay off with a significant boost in productivity. Soon you’ll be able to move around your worksheets with ease and be able to focus on the more important aspects of your work.

For example, let’s say you’re working on a project where you need to sort through a vast amount of data to find specific columns. Using the “15 essential Excel shortcuts for selecting columns of data” can help you select the relevant information quickly and avoid scrolling through endless rows. By mastering Excel shortcuts, you can focus on your work and save valuable time and effort.

Navigating Worksheets Shortcuts-22 essential Excel shortcuts for selecting data and cells,

Image credits: chouprojects.com by Yuval Jones

Formatting Shortcuts

Streamlining Formatting in Excel

Formatting in Excel can be a tedious task when working with large data sets. Luckily, there are various essential shortcuts that can help you navigate formatting faster. For instance, the shortcut for auto-fitting a column width is Alt + H + O + I, while the shortcut to format the cell borders is Ctrl + Shift + 7.

To add or remove customization on cells, Excel offers Ctrl + 1 as a shortcut. With just one click, the format cells dialogue box will open, enabling you to access a plethora of formatting options, such as the Alignment, Font, Border, and Fill.

To quickly highlight all cells in the worksheet, use the shortcut Ctrl + Shift + 8. This action is beneficial when you need to apply the same formatting style to all cells or select specific cells.

Lastly, use the shortcut F4 to repeat the last formatting action you performed on the worksheet. It works wonders when you have numerous cells to format with the same style.

In the past, efficient formatting in Excel seemed like an impossible task. There were times when I had to redo formatting on a vast dataset. Luckily, with the various essential shortcuts mentioned above, formatting in Excel can now be a breeze.

Formatting Shortcuts-22 essential Excel shortcuts for selecting data and cells,

Image credits: chouprojects.com by Yuval Jones

Five Facts About 22 Essential Excel Shortcuts for Selecting Data and Cells:

  • ✅ Excel shortcuts save time and improve productivity by reducing the need for using the mouse. (Source: HubSpot)
  • ✅ Using keyboard shortcuts in Excel is faster and more efficient than using the traditional navigation methods. (Source: Business Insider)
  • ✅ The top Excel shortcuts for selecting data and cells include Ctrl + Shift + Arrow Keys, Shift + Space, and Ctrl + Shift + End. (Source: Excel Campus)
  • ✅ Excel shortcuts can be customized and personalized to fit individual workflows and preferences. (Source: Microsoft)
  • ✅ Learning essential Excel shortcuts can benefit both beginners and advanced users, and can lead to improved work efficiency and accuracy. (Source: Spreadsheeto)

FAQs about 22 Essential Excel Shortcuts For Selecting Data And Cells

What are the 22 essential Excel shortcuts for selecting data and cells?

The 22 essential Excel shortcuts for selecting data and cells include:
1. CTRL + A – select all data in the current worksheet.
2. CTRL + SHIFT + ↓ – select all cells from the current cell to the last cell with data in that column.
3. CTRL + SHIFT + → – select all cells from the current cell to the last cell with data in that row.
4. CTRL + SPACE – select the entire column of the active cell.
5. SHIFT + SPACE – select the entire row of the active cell.
6. CTRL + SHIFT + * – select all data around the active cell.
7. SHIFT + HOME – select all cells from the active cell to the beginning of the row.
8. SHIFT + END – select all cells from the active cell to the end of the row.
9. CTRL + SHIFT + HOME – select all cells from the active cell to the beginning of the worksheet.
10. CTRL + SHIFT + END – select all cells from the active cell to the last cell of the worksheet.
11. F8 – enable Extend selection mode and use arrow keys to select cells.
12. SHIFT + F8 – go back to Normal mode from Extend selection mode.
13. CTRL + SHIFT + F8 – enable Add to selection mode.
14. ALT + ; – select only visible cells.
15. CTRL + / – select the entire current row.
16. CTRL + SHIFT + & – apply border to selected cells.
17. ALT + H + H – apply bold formatting to selected cells.
18. ALT + H + 1 – apply number formatting to selected cells.
19. ALT + H + B – apply bottom border to selected cells.
20. ALT + H + H + L – apply left alignment to selected cells.
21. CTRL + 1 – open Format Cells dialog box.
22. CTRL + 2 – apply bold formatting to selected cells.

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