You work with data every day and need to quickly edit, organize or analyze it? Discover 33 essential keyboard shortcuts to speed up your Microsoft Excel workflow and take your productivity to the next level!
33 essential keyboard shortcuts for Microsoft Excel
Ready to master Microsoft Excel? Grab 33 essential keyboard shortcuts! Grouped into 5 categories: Navigation, Editing, Formatting, Formula and Selection. Excel can be overwhelming. But with these shortcuts, you’ll breeze through: navigating, editing, formatting, adding formulas and selecting. Easy as pie!
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Keyboard Shortcuts for Excel Navigation
Accessing Excel easily and efficiently with keyboard shortcuts can save a lot of time and effort. Here are some vital Keyboard Shortcuts for Excel Navigation you should know:
- Press Alt + N to move between the ‘Home’ tab, ‘Insert’ tab, ‘Page Layout’ tab, etc.
- To quickly access the cells in a particular row or column, use Ctrl + Spacebar or Shift + Spacebar.
- Use Ctrl + G to find some text within your worksheet.
- Alt + H followed by O then R selects the row containing the active cell.
- A shortcut key that enables you to return to cell A1 is Ctrl + Home
It’s worth mentioning that these shortcuts enhance productivity and assist users in performing their tasks more quickly.
Did you Know?
Keyboard shortcuts are not only unique to Microsoft Excel. Different software applications support various keyboard shortcuts.
Save time and frustration with these editing shortcuts – because who has the patience to change every cell individually?
Improving Your Efficiency in Excel Using Keyboard Shortcuts
Whether you’re a casual user or a full-time Excel wizard, knowing keyboard shortcuts can increase your efficiency significantly. This section focuses on shortcuts essential for editing, saving time and helping you get your work done quicker.
Step 1: Copy and Paste
Select the data you want to copy, press CTRL+C to copy it, move the cursor where you want to paste the data and press CTRL+V to paste it. The second method is to use CTRL+X to cut the data, place the cursor where you want to move that data, then press CTRL+V.
Step 2: Fill Cell with Specific Content
In an Excel worksheet, click the cell containing content that needs replicating throughout other cells or rows/columns. Press Ctrl-D for repeating records from above and Ctrl-R for copying entries from the left.
Step 3: Undo Action or Redo Action
Pressing Ctrl-Z undoes an action while pressing both Shift+Ctrl-Z performs Redo action.
Maximizing your productivity means using every tool at your disposal. Knowing these keyboard shortcuts will undoubtedly help speed up work processes while reducing errors in individual worksheets and across all of them simultaneously without losing information! Don’t miss out on these critical tips – start incorporating them into your daily workflow ASAP!
The only thing more satisfying than properly formatting your Excel sheet is avoiding eye contact with your boss while you do it.
This section covers helpful shortcuts for formatting in Microsoft Excel. These shortcuts can save time and improve the appearance of your spreadsheets.
To adjust cell formats, use Alt + H + N + F for font style, Alt + H + N + M for merging cells, and Ctrl + 1 to open the Format Cells dialog box.
Some other important formatting shortcuts include Ctrl + B for bold text, Ctrl + U for underlining, and Ctrl + Shift + $ to apply accounting format. Use Ctrl + Shift + # to apply number format. For column width adjustment, use Alt + H + O+W.
It’s also useful to know that you can clear current formatting using Ctrl+ Spacebar and remove specific cell borders with Ctrl+ Shift+ Underline key. To quickly access the Format Painter tool or add/ remove filter from your data use simply Double Click on “Ctrl” Key.
To avoid repetitive tasks when formatting cells or ranges of data consider using macros or templates. This can save significant time in the long run by automating formatting tasks that are frequently used. Using cell styles is another way to streamline formatting consistently throughout large workbooks.
Use these formula shortcuts to add some magic to your Excel equations, because let’s face it, nobody wants to manually calculate everything.
The article covers vital Excel shortcuts that are essential for working efficiently. For those using Excel for computations and complex calculations, Formula Shortcuts can come in handy. A set of intuitive formula keys help users change the selected data easily.
To master Formula Shortcuts, follow this 5-Step Guide:
- Select a cell with data or click ‘insert function’ on the formula bar.
- Begin entering the formula you require.
- As required, select cells to define your range.
- Once chosen, press “enter” to apply the formula you selected.
- Last, choose multiple cells containing your formula and drag them down or across according to your need.
One advantage of these shortcuts is that you can make edits faster than regular copy-pasting formulae one by one. Additionally, it saves a user time as they move from one sheet to another while carrying out operations involving formulas.
Pro-Tip: It’s good practice for Excel users to keep different sheets with a related range of data in workbooks rather than trying to cram all information in one sheet. This will aid readability, enhance efficiency and improve overall experience while working on different projects.
Who needs a mouse when you have these Excel selection shortcuts? Navigate like a pro or risk getting carpal tunnel syndrome.
Keyboard shortcuts for Excel’s cell selection provide a time-efficient approach to navigate the data.
- Use Ctrl + Shift + Arrow Keys to select group of cells in any direction
- To choose the entire row: use Shift + Spacebar
- To select an entire column: utilize Ctrl + Spacebar
- Select all using, Ctrl + A
- Pressing F8 helps you toggle extended mode on/off for controlling your cursor with arrow keys
- Ctrl + End can instantly move the cursor to the end of data set arranged in any worksheet, enabling quicker navigation through endless rows and columns.
Excel’s standard features include freeze panes and split panes that keep particular sections of your worksheet visible while moving through other parts. Using these features like split panes effectively goes a long way with large data sets and complex worksheets; mastering them is essential.
Pro Tip: Utilize CTRL+SHIFT+L for applying filter view to excel tables along with recognition of filter range automatically.
Get ready to create your own shortcuts in Excel and finally achieve your dream of being a keyboard ninja!
How to customize and create your own keyboard shortcuts in Excel
Customizing and creating your own keyboard shortcuts in Excel is essential for improving efficiency and streamlining your workflow. Here’s how:
- Access the “Customize Ribbon” option through the Excel Options menu.
- Click on the “Customize” button next to “Keyboard Shortcuts”.
- Choose the desired category and command to assign a keyboard shortcut.
- Press the keys that you want to assign as the shortcut.
By creating your own keyboard shortcuts, you can tailor Excel to your specific needs and save time in the long run. Additionally, you can assign the best Excel shortcut to select to the end of a column, improving your efficiency even further.
Don’t miss out on the benefits of customized keyboard shortcuts. Start creating your own today to improve your productivity and workflow.
Image credits: chouprojects.com by Adam Washington
FAQs about 33 Essential Keyboard Shortcuts For Microsoft Excel
What are the 33 essential keyboard shortcuts for Microsoft Excel?
The 33 essential keyboard shortcuts for Microsoft Excel includes:
- Ctrl+X to cut
- Ctrl+C to copy
- Ctrl+V to paste
- Ctrl+Z to undo
- Ctrl+F to find
- Ctrl+H to find and replace
- Ctrl+A to select all
- Ctrl+B to bold
- Ctrl+I to italicize
- Ctrl+U to underline
- Ctrl+1 to format cells
- Ctrl+0 to hide cells
- Ctrl+Shift+; to insert current time
- Ctrl+; to insert current date
- Ctrl+Home to go to beginning of worksheet
- Ctrl+End to go to end of worksheet
- Ctrl+Page Up to go to previous worksheet
- Ctrl+Page Down to go to next worksheet
- Ctrl+Shift+L to filter data
- Ctrl+Shift+P to create pivot table
- Ctrl+Shift+F to open the advanced filter
- Shift+Spacebar to select entire row
- Ctrl+Spacebar to select entire column
- Ctrl+Shift+Plus (+) to insert cells
- Ctrl+Minus (-) to delete cells
- F2 to edit cell
- F4 to repeat last action
- F11 to create chart
- Alt+Enter to start new line in cell
- Alt+F1 to create default chart
- Alt+= to autosum selected cells
- Tab to move to next cell
- Shift+Tab to move to previous cell
- Ctrl+Shift+Tab to move to previous worksheet