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Written by Jacky Chou

The Best Excel Shortcut To Switch Between Workbooks

Key Takeaway:

  • Keyboard Shortcuts are the most efficient way to switch between Excel workbooks. Using “Ctrl + Tab” will cycle through open workbooks in order of the last workbook accessed.
  • The Taskbar is another method to quickly move between Excel workbooks. Right-click on the Excel icon in the taskbar and select the desired workbook.
  • The Switch Windows button in the “View” tab can also assist with switching between Excel workbooks. By clicking on the button, a dropdown menu with all open workbooks will appear for easy navigation.

Need to quickly switch between multiple Excel workbooks? You’re in luck! Discover the best Excel shortcut to save time and simplify your workflow. Whether you’re working with data or creating spreadsheets, this quick tip will make your life easier.

The Excel Shortcut to Switch Between Workbooks

Want to switch between workbooks with Excel? Explore different solutions. Use keyboard shortcuts, the taskbar, or the switch windows button. Each has its own advantages. Try them out. See which one works best for you!

The Excel Shortcut to Switch Between Workbooks-The Best Excel Shortcut to Switch Between Workbooks,

Image credits: chouprojects.com by Harry Jones

Using Keyboard Shortcuts

Keyboard Shortcuts for Quick Navigation in Excel

Navigating between different workbooks in Excel can be time-consuming, but using keyboard shortcuts can increase efficiency and productivity.

5-Step Guide for Keyboard Shortcuts in Excel:

  1. Press “Ctrl” + “Tab” to switch between different worksheets within a workbook.
  2. Press “Ctrl” + “Page Up” or “Ctrl” + “Page Down” to move between different open workbooks.
  3. Use the shortcut key combination of “Alt” followed by “W” then “M” then the arrow keys (up, down, left, or right) to move across the row or column selection.
  4. To switch between workbook windows with ease, try using “Ctrl” + “F6“.
  5. For even faster navigation use the key combination of “Shift” + “F11“, this allows you to navigate directly into a specific sheet as well.

There are many other keyboard shortcuts that allow quick navigation and enhanced productivity. Mastering these keys can improve proficiency when working with Excel.

Did you know that the first version of Microsoft Excel was released in 1985? It had fewer features compared to today’s versions but has since continued to evolve and provide millions of users worldwide with a tool that streamlines their daily operations.

Switching between workbooks with the taskbar: because scrolling through 17 open windows is a great way to make your eyes bleed.

Using the Taskbar

The taskbar assists in switching between multiple workbooks quickly. Here’s how:

  • Hover over the Excel icon on the taskbar.
  • You will see a list of all the open workbooks.
  • Select the specific workbook you want to switch to by clicking on it.
  • In case, you can’t find it, try hovering over each one until you find it displayed as a miniature image above them.

It is important to note that if you have too many workbooks opened, they may be compressed into only one folder which can be inconvenient.

It is worth mentioning that this shortcut is compatible with Windows Operating Systems.

Did you know that according to Microsoft Office Support, users can access and navigate their most recently used documents in a quicker manner using Windows Key + TAB?

Switching between Excel workbooks has never been easier, unless of course you’re trying to avoid work altogether.

Using the Switch Windows Button

To switch between workbooks, you can utilize the ‘Switch Windows Button’ in Excel. This allows you to easily navigate between open workbooks without having to minimize or maximize windows manually.

Follow these 6 easy steps:

  1. Open multiple workbooks in Excel.
  2. Click on the ‘View’ tab.
  3. In the ‘Window’ group, locate and click on the ‘Switch Windows Button’.
  4. A list of all open workbooks will appear.
  5. Select the workbook you want to switch to by clicking on it.
  6. The selected workbook will now appear on your screen.

It’s worth noting that this feature is only available in newer versions of Excel, such as Excel 2010 and later.

Another useful feature is that you can also use keyboard shortcuts to activate this function. Simply press Alt + Tab and a small window will appear displaying all open workbooks. You can then select the one you want to switch to by pressing Enter.

According to Microsoft’s official documentation, over 1 billion people use Microsoft Office worldwide.

Five Facts About The Best Excel Shortcut to Switch Between Workbooks:

  • ✅ The best shortcut to switch between Excel workbooks is Ctrl + Tab. (Source: Excel Tip)
  • ✅ This shortcut allows you to quickly move between open workbooks without using the mouse. (Source: Computer Hope)
  • ✅ You can use the Ctrl + Shift + Tab shortcut to move in reverse order between workbooks. (Source: Excel Off The Grid)
  • ✅ This shortcut works in all versions of Excel, including Excel Online and Excel for Mac. (Source: Excel Campus)
  • ✅ Learning and using keyboard shortcuts in Excel can significantly increase your productivity and efficiency. (Source: The Spreadsheet Guru)

FAQs about The Best Excel Shortcut To Switch Between Workbooks

What is The Best Excel Shortcut to Switch Between Workbooks?

The best Excel shortcut to switch between workbooks is Ctrl + Tab.

How do I Use The Best Excel Shortcut to Switch Between Workbooks?

To use Ctrl + Tab, press and hold the Ctrl key and then press the Tab key. Keep holding down Ctrl and tapping Tab to cycle through your open workbooks. Release both keys when you have selected the workbook you want to switch to.

Can I Change The Best Excel Shortcut to Switch Between Workbooks?

Yes, you can change the Excel shortcut for switching between workbooks if you prefer another key combination. You can customize keyboard shortcuts through the Excel Options menu by selecting ‘Customize Ribbon’ and then ‘Keyboard shortcuts’.

Is There Another Way to Switch Between Workbooks in Excel?

Yes, there are other ways to switch between workbooks in Excel. You can use the ‘View’ tab on the ribbon and select the ‘Switch Windows’ option. You can also hover your mouse over the Excel icon in the taskbar and then click on the workbook you want to switch to.

Why Should I Use The Best Excel Shortcut to Switch Between Workbooks?

The best Excel shortcut to switch between workbooks, Ctrl + Tab, is a quick and easy way to navigate through your open Excel files. It can save you time and improve your productivity when working on multiple Excel files.

Can The Best Excel Shortcut to Switch Between Workbooks be Used on Mac?

Yes, Ctrl + Tab can be used to switch between workbooks in Excel on a Windows computer. However, on a Mac, the shortcut is Command + Tab. This will allow you to switch between the different applications you have open on your computer.

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