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Written by Jacky Chou

Excluding Some Data From A Chart In Excel

Key Takeaway:

  • Excluding data in Excel charts can make it easier to focus on specific data points or trends without cluttering the chart. This can be done using various tools such as the Select Data tool, the filter tool, or by hiding data series.
  • The Select Data tool allows users to remove or add data series to the chart, helping to declutter the chart and highlight specific data points. The filter tool can be used to hide specific data points or categories in the chart, making it easier to focus on the remaining data.
  • Hiding data series can also be an effective way to remove clutter from the chart and focus on specific data points or trends. This can be done by selecting the data series and pressing the delete key, or by using the visibility options in the chart tools.

Are you struggling to create a chart that stands out and highlights your key points? Excluding data from a chart can help you sharpen the focus of your audience and create a more powerful presentation. Discover the simple steps to exclude some data from your chart in Excel.

Excluding data in Excel charts

Exclude undesired data from your Microsoft Excel chart. Three options:

  1. Use Select Data tool.
  2. Utilize filter tool.
  3. Hide data series.

These provide solutions for omitting certain data points or series. Make your chart show only the info you want to share.

Excluding data in Excel charts-Excluding some data from a chart in Excel,

Image credits: chouprojects.com by Yuval Jones

Using Select Data tool

When creating charts in Excel, it’s important to only display data that is relevant and significant. One way to achieve this is by using the ‘Data Selection’ feature.

Step-by-step guide for ‘Using Select Data tool’:

  1. Select the chart you want to modify
  2. Click on the ‘Chart Elements’ button on the right-hand side of the chart
  3. Hover over the option ‘Data Labels’
  4. Select ‘More Options’
  5. Use the menu to select which data you want to exclude from your chart

This powerful tool allows you to choose which data will be displayed in your chart. By selecting certain elements, you can adjust your chart’s appearance or analyze patterns more effectively.

Pro Tip: You can also use formatting features such as color-coding or highlighting to visually distinguish excluded data points. This makes it easy to track changes as you modify or update your chart over time.

Filtering data in Excel may be tedious, but at least you won’t have to endure the agony of realizing you forgot to exclude your ex’s data from your chart.

Using filter tool

To exclude certain data from an Excel chart, the tool that can be used is filtering. It allows for a selection of specific data points to be excluded or included in the chart.

  • Open the Excel spreadsheet containing the data to be charted.
  • Select the range of cells for which the chart needs to be created.
  • Click on ‘Insert’ from the top menu and choose a chart type.
  • Right-click on any data point within the chart area and select ‘Filter’ from the dropdown menu.
  • Uncheck the boxes next to data points that need to be excluded and click ‘OK.’

It must be noted that filtered data is not removed permanently from the source table but only hidden from view in the chart. The filter can also be applied directly to selected ranges, rather than individual charts.

It’s important to review and edit filters regularly when working with large datasets as they can become outdated quickly. Additionally, redundant or unnecessary elements within charts should also be removed regularly, such as legends or axes that do not contribute much value.

By using filtering tools effectively, it becomes easier to create more focused and impactful charts that accurately represent specific data without adding confusion.

Why let bad data ruin a good chart? Hide those pesky outliers with ease.

Hiding data series

When it comes to manipulating the data shown on an Excel chart, there are various methods that can be employed. One such method is to selectively exclude certain data series from being displayed on the chart. This can be useful when some of the data is not relevant or only serves as noise for the viewer.

Here’s a simple 4-step guide on how to hide data series in an Excel chart:

  1. Select the chart that you want to modify.
  2. Right-click on the data series you wish to hide in the chart.
  3. Choose ‘Format Data Series’ from the drop-down menu.
  4. In the ‘Format Data Series’ dialog box, select ‘Fill and Line’ and then choose ‘No Fill’ for fill color and/or ‘No Line’ for border color.

It’s important to note that hiding a data series does not delete it or remove it from your worksheet; it only affects its visibility on your current chart. Additionally, if any formulas or calculations rely on this hidden data, those calculations will still include it.

Another thing to consider when choosing which data series to hide is whether it’s still necessary for comparison purposes. If you’re comparing multiple sets of values, excluding one may skew or misrepresent what you’re trying to communicate through your chart.

Lastly, the ability to hide certain data series in an Excel chart has been available since at least Excel 2007. This feature is helpful when presenting a visual representation of complex datasets without distracting or irrelevant information cluttering up the display.

Five Facts About Excluding Data From a Chart in Excel:

  • ✅ Excluding data from a chart can be done by selecting the data series and pressing Delete. (Source: Excel Easy)
  • ✅ Excluding data from a chart can also be done by hiding the data series or changing the chart type. (Source: Microsoft Support)
  • ✅ Excluding data from a chart can help focus on the important aspects of the chart and remove distracting information. (Source: Vertex42)
  • ✅ Excluding data from a chart can be undone by selecting the chart, clicking Select Data, and adding the hidden or deleted series back in. (Source: ExcelJet)
  • ✅ Excluding data from a chart can be useful when working with large data sets or when you only want to highlight certain data points. (Source: Slipstick Systems)

FAQs about Excluding Some Data From A Chart In Excel

How do I exclude some data from a chart in Excel?

If you want to remove some data from a chart, you can select the data set and press the “Delete” key. Alternatively, you can right-click on the data set and choose “Delete” from the context menu. Note that this will permanently remove the data from the chart.

Can I exclude data temporarily from a chart in Excel?

Yes, you can hide data temporarily from a chart. Simply select the data series you want to hide and then press “Ctrl+1” to open the “Format Data Series” dialog. In the “Fill & Line” tab, choose “No fill” for the “Fill” option and “No line” for the “Border” option.

How can I exclude specific cells from a chart in Excel?

You can exclude specific cells from a chart by hiding the respective rows or columns. Select the row or column that contains the data you want to exclude and then press “Ctrl+9” to hide it. To unhide the row or column, press “Ctrl+Shift+9”.

Can I exclude data from a chart without deleting it?

Yes, you can exclude data from a chart without deleting it. Right-click on the chart and choose “Select Data” from the context menu. In the “Select Data Source” dialog, click on the data series you want to exclude and then press the “Remove” button. This will remove the data series from the chart without deleting it.

How can I exclude data labels from a chart in Excel?

You can exclude data labels from a chart by disabling them. Right-click on the data series and choose “Add Data Labels” from the context menu. Then, right-click on any of the data labels and choose “Format Data Labels”. In the “Label Options” section, uncheck the “Value” option to disable the data labels.

Can I exclude data from a chart based on a condition?

Yes, you can exclude data from a chart based on a condition by using a filter. First, make sure that your data is in a table format. Then, click on any cell in the table and press “Ctrl+T” to convert it to a table. Next, click on the “Filter” button in the table header and choose the column you want to filter by. Finally, enter the condition you want to filter by and click on the “OK” button. The data that matches the condition will be displayed in the table and the chart will update accordingly.

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