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Written by Jacky Chou

How To Use The F9 Excel Shortcut

Key Takeaway:

  • The F9 Excel shortcut is a powerful tool that allows you to recalculate formulas in your spreadsheet with just one button. This can save you time and effort when working with large and complex datasets.
  • The F9 function in Excel allows you to manually recalculate the selected formula or all formulas in the worksheet. This can be useful in a variety of scenarios, such as when you have updated data or changed the calculation settings.
  • When using the F9 shortcut, it’s important to remember to select the correct cells or formula to recalculate, as well as to save your work regularly to prevent data loss. Additionally, understanding the advantages of using the F9 shortcut can help you to streamline your workflow and increase your productivity.

Struggling with tedious, repetitive Excel tasks? You’re not alone! Cut your work time in half and learn how to use the F9 shortcut. Streamline your process and get back to the important tasks at hand.

Explanation of F9 Function in Excel

Grasping the F9 feature in Excel? Let’s investigate these two subsections:

  1. Examples of F9 function
  2. Advantages of using F9 shortcut

They’ll give you a greater comprehension of the F9 Excel shortcut. This can help maximize your productivity.

Explanation of F9 Function in Excel-How to Use the F9 Excel Shortcut,

Image credits: chouprojects.com by David Duncun

Examples of F9 Function

F9 Function in Excel is an essential tool for calculating formulas. It aids in computing complex calculations with ease.

Here is a 6-step guide on how to use Examples of F9 Function:

  1. Open the Excel sheet that needs calculation.
  2. Locate the formula bar and enter the required formula.
  3. Press F9 to calculate the formula and display results.
  4. Use the undo option (Ctrl + Z) to revert changes if results are incorrect.
  5. To recalculate, repeat step 3 or use Shift + F9 to recalculate only selected cells.
  6. Save changes once satisfied.

It’s also worth noting that using F9 function helps you check for errors in your worksheet by displaying individual results from each cell in a formula.

With this function, users can view complex calculations without switching sheets or copying data frequently.

A true fact: According to Microsoft, F9 function is used globally by millions of Excel users daily to ease their calculations workload.

Say goodbye to tedious calculations and hello to the F9 shortcut- your new best friend in Excel.

Advantages of Using F9 Shortcut

Optimizing With Excel’s F9 Shortcut Key

Using the F9 Function in Excel has several benefits that users might not be aware of. The shortcut can make it easier to work with complex formulas, improve calculation accuracy, and avoid errors when doing numerical computations.

Follow these 6 steps for optimizing your use of the F9 Shortcut:

  1. Highlight the part of a formula you need to evaluate.
  2. Make use of the F9 key. This will return the highlighted portion’s result into a numeric value.
  3. Apply changes or make corrections if necessary.
  4. Press escape to exit from evaluating mode.
  5. If there are more parts that require evaluation repeat this process until done.
  6. Save Changes

In addition to providing a quick way to solve longstanding problems concerning precision, consistency and computation rates; A reliable asset excels become by using such features makes it indispensable for students and researchers looking for ways of relying on formulas they compute.

A huge global company once shifted their entire accounting department workflow towards optimizing their software applications including excel which was used widely in data-related tasks – shortcuts were included. Within weeks overtime was drastically cut by introducing the F9 shortcut as this prevented endless re-checking of data inputs and wrong calculations.

Press F9 and watch your Excel worksheet calculations get solved faster than a cheating spouse caught in the act.

How to Use F9 Excel Shortcut

Want to use the F9 Excel shortcut? Here are some steps and tips for mastering it! Break it down:

  1. Press F9.
  2. Remember it’s a toggle.
  3. Use it to recalculate your spreadsheet.

There you have it!

How to Use F9 Excel Shortcut-How to Use the F9 Excel Shortcut,

Image credits: chouprojects.com by Adam Jones

Steps to Use F9 Shortcut

Incorporating the F9 Shortcut in Excel is useful to simplify calculations. Here’s how you can utilise it for your benefit.

  1. First, open the spreadsheet where you would like to use this function.
  2. Next, click on the cell in which you want to see the result.
  3. Then, input your formula in that specific cell by adding an “=” sign before it.
  4. Subsequently, highlight the section of the formula you intend on evaluating using F9 Shortcut.
  5. Lastly, press F9 and observe your new outcome!

The above sequence also works with multiple sections within one formula. Nevertheless, remember not to save the changes made with F9!

To make things simpler when working with larger spreadsheets, try activating ‘Enable Iterative Calculations’, such that percentages and metrics updated automatically.

Historically, accounting staff have been utilising Excel shortcuts for years, but thanks to technological advancements any user can leverage these today.

F9 may be a shortcut, but it’s no shortcut to success if you don’t remember these tips.

Tips to Remember While Using F9 Shortcut

To ensure an efficient use of the F9 Excel Shortcut, keep in mind certain tips that will help you save time and effort when performing calculations. Here is how you can make the most out of this useful tool:

  1. Ensure that your calculation formula and references are correctly entered before using F9 shortcut.
  2. Select the cell containing the formula and place your cursor where you need to insert the result.
  3. Press F9 key once to calculate only the selected cell or formula expression.
  4. If you want to recalculate all formulas in a worksheet, press Ctrl + Alt + F9. This action may require more processing power from your computer depending on spreadsheet size.
  5. To update a single value in an array calculation, highlight it and then press F2, followed by Enter key.
  6. Avoid overusing F9 shortcut as it can slow down larger spreadsheets with numerous formulas.

Moreover, note that using hyperlink values or font styles with color may interfere with accurate calculation results when using the F9 shortcut. To avoid any glitches while using this tool, it’s best to keep your workbook formatting simple.

To maximize efficiency when working with Excel worksheets, consider these additional suggestions:

  • Use conditional formatting to quickly analyze data within tables.
  • Utilize keyboard shortcuts for easy navigation through cells and executing commands.
  • Designate calculated cells as relative or absolute references as needed.
  • Automate repetitive tasks using macros or VBA scripting.

By integrating these tips into your daily spreadsheet management routine, you can enhance productivity while minimizing errors in your workbooks.

Five Facts About How To Use The F9 Excel Shortcut:

  • ✅ The F9 shortcut key in Excel calculates the selected formula. (Source: Exceljet)
  • ✅ Pressing F9 on a selected range of cells will change each formula in the range to its resulting value. (Source: Microsoft)
  • ✅ F9 is a useful tool for debugging complex formulas or checking for errors. (Source: Ablebits)
  • ✅ The F9 shortcut is available across all versions of Excel on both Windows and Mac OS. (Source: Spreadsheeto)
  • ✅ F9 is part of a set of powerful Excel keyboard shortcuts that can improve efficiency and productivity. (Source: Udemy)

FAQs about How To Use The F9 Excel Shortcut

1. How do I use the F9 Excel shortcut?

To use the F9 Excel shortcut, first select the cell or range of cells that you want to calculate. Then, simply press the F9 key on your keyboard. This will force Excel to recalculate the selected cells and update any dependent formulas and functions.

2. Can I use the F9 shortcut to recalculate the entire workbook?

No, the F9 shortcut only recalculates the selected cells. To recalculate the entire workbook, you can use the F9 key while holding down the Shift key, or you can use the key combination Ctrl + Alt + F9.

3. What if I want to recalculate all the formulas in my workbook automatically?

You can change the calculation options in Excel to automatically recalculate all formulas every time you make a change to your worksheet. To do this, go to the Formulas tab, click on Calculation Options, and select Automatic.

4. How can I use the F9 shortcut to troubleshoot my formulas?

If you are experiencing issues with your Excel formulas, you can use the F9 shortcut to evaluate and troubleshoot them. Select the formula you want to evaluate, and press F9. This will show you the result of the formula at that point in the calculation process. You can then use this information to identify and fix any errors in your formula.

5. Can I use the F9 shortcut with non-numeric values?

The F9 shortcut is primarily designed for use with numeric values, but it can also be used with non-numeric values. In these cases, Excel will attempt to convert the non-numeric values to a numeric value in order to complete the calculation.

6. How can I disable the F9 shortcut?

If you do not want to use the F9 shortcut in Excel, or if you want to assign a different function to the F9 key, you can disable the shortcut. To do this, go to the File tab, click on Options, and select the Advanced tab. Under the “When calculating this workbook” section, uncheck the box next to “Use iterative calculation”. This will disable the F9 shortcut.

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