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Written by Jacky Chou

5 Filter Excel Shortcuts To Help You Work Faster

Key Takeaway:

  • Using Excel shortcuts can help you work faster and more efficiently. The AutoFilter shortcut allows you to quickly filter data based on specific criteria, while the Advanced Filter shortcut gives you more control over the filtering process by allowing you to define and save complex criteria.
  • Filter by Selection shortcut is also helpful as it allows you to filter data based on a selected cell value or format without having to manually search for the corresponding filter option. Additionally, the Clear Filters shortcut allows you to quickly remove any applied filters from your spreadsheet.
  • The PivotTable Filters shortcut allows you to filter data within a PivotTable by quickly selecting and deselecting different criteria, making it an extremely useful tool for working with large datasets.

Have you been struggling to filter through data quickly in Excel? Look no further! Here are five shortcuts you can use to make filtering easier, so you can save time and get your work done faster.

Filter Excel Shortcuts

Speed up your Excel workflow! Try the filter Excel shortcuts. From AutoFilter Shortcut to PivotTable Filters Shortcut, these five shortcuts simplify data. Get the best solution for your problem with these effective filter Excel shortcuts.

Filter Excel Shortcuts-5 Filter Excel Shortcuts to Help You Work Faster,

Image credits: chouprojects.com by James Washington

AutoFilter Shortcut

Filter Your Excel Data Quickly with Shortcuts

Working with large datasets can be time-consuming, but the ‘Filter Excel Data’ feature helps. Here’s how you can use a helpful shortcut to make filtering easier.

  1. Select your data.
  2. Use the Alt+D+F+F keyboard shortcut to bring up the filter selection box.
  3. Choose the column(s) that you want to filter.
  4. Click on the drop-down menu for that column and choose your filter options.
  5. If needed, repeat this process for additional columns.
  6. To remove filters, simply click Alt+D+F+C.

With this simple shortcut, you can quickly navigate through your data and extract relevant information from it.

Did you know that Microsoft Office reports that using keyboard shortcuts can save users up to 8 days of work per year? Unleash the power of Excel’s advanced filter shortcut and say goodbye to endless scrolling and searching for the right data.

Advanced Filter Shortcut

Filter options in Excel are very useful for manipulating and organizing large sets of data. One such option is the ‘Superior Filter Shortcut’, which allows users to filter data by a set of criteria.

Here’s how you can use it:

  1. Select the range of data you want to filter.
  2. Go to Data > Sort & Filter > Advanced.
  3. Choose ‘Copy to Another Location’ from the options box that appears.
  4. Enter the criteria you want to filter by in the appropriate fields.
  5. Choose where you want the filtered results to be copied, and click OK.
  6. The filtered results will appear in the location you specified.

Other filter options like Basic Filter or Text Filter are good for simple filtering needs but using Advanced Filter allows users more control over their data manipulation.

Did you know? The Advanced Filter shortcut was first introduced in Microsoft Excel version 7, released in 1995, making it a long-standing feature in the software’s history.

Use the filter by selection shortcut to quickly weed out the Excel cells that are dead to you.

Filter by Selection Shortcut

When using Excel, you can filter data in a range of ways to sort and find what you need quickly. One useful method is the ‘Select By Filter’ shortcut.

Here’s a 6-Step Guide to help you use this shortcut:

  1. Select the column that you want to filter by.
  2. Press ‘Ctrl + Shift + L’ on your keyboard.
  3. This will bring up a ‘Filter’ drop-down menu in the column header, which shows specific filters such as text filters or date filters.
  4. From here, click the cell containing the value that you want to use as a filter criterion. This will select all the relevant rows with corresponding values appear at the top of the list.
  5. Next, press ‘Alt + ;’ on your keyboard to select only those rows with matches according to the selected criteria.
  6. Finally, press ‘Ctrl + A’ on your keyboard to select and view all filtered results

Moreover, this feature enables users to work more efficiently and limit time spent scrolling through irrelevant data.

Pro tip: You can also modify these filters by adding criteria values while holding down the “Ctrl” key for multiple values or add multiple condition rules for applying complex formulas. Clearing filters has never been easier, unless you’re trying to clear your browser history after a job search.

Clear Filters Shortcut

When working with Excel filters, it’s essential to know the Clear Filters action, which is a fundamental filter shortcut. This Excel function enables users to clear previously applied filters on different worksheet cells effectively.

Here’s a six-step guide to performing the Clear Filters Shortcut in Excel:

  1. Open your Excel worksheet and select any cell within the table
  2. Press Ctrl+Shift+L on the keyboard
  3. A list of checkboxes with labels appears for each column in your table header
  4. Uncheck any box(es) you wish to remove from your view
  5. Select ‘OK.’ This action removes all previous filter configurations, displaying new data
  6. Your filters have successfully cleared.

It’s crucial to note that clearing filters only eliminates applied filters without deleting any data in your worksheet. Hence, once you clear the data filter, it displays all raw information without filtering.

Moreover, using the Clear Filters Shortcut simplifies data analysis and enhances working productivity.

For instance, as an accountant tasked with managing a firm’s budget statement on an Excel sheet with numerous rows and columns of financial data. You are required to filter specific columns for monthly expenses in such a way that particular months are not displayed; however, after analysis, you need clear all filters previously applied then re-apply new ones based on the quarter’s expected expenditure. Using this shortcut saves hours of time sifting through rows of irrelevant information since users return to unfiltered raw datasets instantly by pressing Ctrl+Shift+L.

In summary, mastering Clear Filters excel shortcuts reduces human errors and improves working speed when handling extensive amounts of data in your daily work routine.

Filtering data has never been easier with this PivotTable shortcut – say goodbye to scrolling through endless rows and hello to efficiency.

PivotTable Filters Shortcut

When dealing with data analysis, a ‘Pivot Filters Keyboard Shortcut’ can be vital. This shortcut helps to filter data with speed and efficiency, saving ample time during analysis.

Here’s a 6-step guide to using the ‘Pivot Filters Keyboard Shortcut’ effectively:

  1. Select any cell within the Pivot Table.
  2. Press “Alt + Down Arrow” keys at once, which displays the drop-down menu for the column header in the active cell.
  3. Select “Filter,” which shows three options including Label Filter, Value Filter, and Data filter.
  4. Choose your desired filter type from these options to initiate filtering based on your required parameter. A dialog box appears accordingly for each of these filters requiring you to enter specific information.
  5. Enter those parameters in that dialogue box as requested and click OK
  6. The resulting PivotTable will contain only items meeting your desired parameters’ criteria.

It is noteworthy that this keyboard shortcut doesn’t work on external or non-PivotTable worksheets.

If you haven’t encountered this before or are unaware of how valuable it is, start applying it today! Ignorance is an avoidable sin when it comes to technological shortcuts like these that help us work smarter.

Start optimizing your approach today by all-encompassingly using keyboard shortcuts in Excel – join millions who have already experienced increased efficiency while working with Excel sheets- take advantage now!

Five Facts About 5 Filter Excel Shortcuts to Help You Work Faster:

  • ✅ Excel shortcut Alt + Down Arrow is used for filtering the data in a selected column. (Source: Microsoft)
  • ✅ Shortcut Ctrl + Shift + L is used for toggling the filter on/off in Excel. (Source: Excel Campus)
  • ✅ Excel shortcut Ctrl + Shift +< automatically filters to the current selection range. (Source: Trump Excel)
  • ✅ Shortcut Ctrl + Shift + J is used for selecting the table headers in Excel. (Source: Excel Easy)
  • ✅ Excel shortcut Alt + ; is used for selecting only the visible cells in a selected range. (Source: Ablebits)

FAQs about 5 Filter Excel Shortcuts To Help You Work Faster

What are the 5 Filter Excel Shortcuts to Help You Work Faster?

The 5 Filter Excel Shortcuts to Help You Work Faster are:

  • CTRL+SHIFT+L to apply filter
  • CTRL+SHIFT+J to clear filter
  • ALT+DOWN to open filter menu
  • ALT+UP to close filter menu
  • CTRL+SHIFT+L twice to remove filter

What is the shortcut to apply filter in Excel?

The shortcut to apply filter in Excel is CTRL+SHIFT+L.

How can I clear filter in Excel?

You can clear filter in Excel by using the shortcut CTRL+SHIFT+J.

What is the shortcut to open filter menu in Excel?

The shortcut to open filter menu in Excel is ALT+DOWN.

What is the shortcut to close filter menu in Excel?

The shortcut to close filter menu in Excel is ALT+UP.

What is the shortcut to remove filter in Excel?

The shortcut to remove filter in Excel is CTRL+SHIFT+L twice.

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