Published on
Written by Jacky Chou

13 Filter Shortcuts In Excel To Save You Time

Key Takeaway:

  • Excel filter shortcuts help you save time: Using filter shortcuts in Excel can help you quickly sift through large amounts of data and find the information you need without manually searching.
  • Filtering by color and dates: Filter shortcuts like filtering by color and dates can help you quickly identify key information without the need for manual searching or data manipulation.
  • Using advanced filter options: Advanced filter options like filtering by criteria and using data filter language can help you refine your data search, providing more specific results and further saving you time.

Do you feel overwhelmed when faced with endless data in Excel? These 13 filter shortcuts will help you quickly analyze your data, saving you precious time. You can become an Excel pro in no time!

13 Filter Shortcuts

Save time when filtering data in Excel with 13 filter shortcuts! We’ll quickly cover each sub-section of “13 Filter Shortcuts”. Sub-sections include:

  • Filter by Selection
  • Clear Filters
  • Search for a Value using Filters
  • Filter by Color
  • Filter by Dates
  • Filter by Top or Bottom Items
  • Filter by Criteria with Advanced Filters
  • Use Quick Analysis for Filter Options
  • Customize the AutoFilter
  • Swap Column and Row Filters
  • Multiple Filters Using Slicer
  • Interactive Filtering Using PivotTable
  • Use of Data Filter language

13 Filter Shortcuts-13 Filter Shortcuts in Excel to Save You Time,

Image credits: by James Duncun

Shortcut 1: Filter by Selection

To filter data quickly and efficiently in Excel, try using the Filter by Selection feature. This shortcut lets you select a cell value and displays all other related data in your spreadsheet.

Here’s a simple 5-step guide to use ‘Shortcut 1: Filter by Selection‘:

  1. Select any cell in the column you wish to filter.
  2. Right-click the selected cell to bring up a drop-down menu.
  3. Select ‘Filter’ from the dropdown list.
  4. Click on ‘Filter by Selected Cell’s Value.’
  5. This will filter and display only the cells that have the same value as your selected cell.

This handy shortcut can help reduce manual sorting and searching of data. No more time-consuming scrolling through hundreds or thousands of rows!

Moreover, this filtering technique is a great way to quickly extract useful insights from large datasets.

Did you know that Microsoft Office reports that over 1.2 billion people use MS Office Suite worldwide?

Time to clear out those pesky filters and make Excel great again.

Shortcut 2: Clear Filters

To reset Excel filters, here’s what you need to do:

  1. Select the Excel worksheet containing the filter you want to reset.
  2. Check that the cursor is located in the filtered range of cells.
  3. Using your keyboard, press “Alt + A + C” or select “Clear” from the “Sort & Filter” drop-down menu.
  4. Your filter has been cleared, and all your data is now visible again.
  5. If you have filtered columns in multiple sheets, repeat steps 1 to 4 for each sheet with a filter applied.
  6. If you only wish to clear a single column’s filter, click on the drop-down arrow beside the corresponding column in your header row and select “Clear Filter“.

It’s important to note that if you have sorted data within your Excel sheet before filtering it, clearing your filters will not reset your original sort order. Instead, filters will be removed while retaining any current sorting.

Remember: Clearing Excel filters helps you display unfiltered data with ease.

Pro Tip: Use ‘Ctrl + Shift + L’ as a shortcut for turning filter on/off instead of navigating through menus.

Who needs a needle in a haystack when you can use Excel filters to search for a value instead?

Shortcut 3: Search for a Value using Filters

Using filters to search for specific values in Excel can save valuable time. Here’s how you can do it:

  1. Select the column that contains the values you want to search.
  2. Click on the filter icon in the data tab, or press Ctrl+Shift+L.
  3. Type the value you want to search in the search box or select an option from the dropdown menu.
  4. Press enter or click on OK.
  5. The filtered results will be displayed, showing only those values that match your search criteria.

To make your search more specific, you can use additional filter options such as text filters, number filters and date filters.

With this feature, you can locate hard-to-find pieces of information quickly and efficiently without tedious manual searches.

Excel has streamlined our workflow and de-stressed our lives ever since its inception. It has helped countless individuals get their work done faster and more accurately. In retrospect, Microsoft Excel is much cooler than we give it credit for!

Filtering by color in Excel is like playing a game of ‘Where’s Waldo?’ with your data, but without the striped shirt and beanie.

Shortcut 4: Filter by Color

Filtering data by color is a useful Excel feature that can save you time when analyzing data. The following guide will provide step-by-step instructions on how to use this feature efficiently.

  1. Click on the Data tab and then select Filter in the Sort & Filter Group.
  2. Select the filter arrow at the top of the column with colored cells.
  3. Choose the preferred color filter from the drop-down list or create your own custom filter.

Filtering by color helps highlight important information, categorizes data, and makes it easier to analyze. This feature can also differentiate between similar-looking data within large datasets.

Adding colors to cell values or backgrounds is a simple yet effective way to add visual representation to your spreadsheet. It can help identify trends, patterns, and outliers in large datasets. By using color-coded filters more effectively, analysts can extract more insightful information quickly and with higher accuracy.

Many professionals across industries have used this key shortcut in their day-to-day analysis tasks, leveraging its increased productivity potential whilst cutting down on manual data processing workloads.

Never again guess which date range to use in Excel filters – just let the software do the time-traveling for you with Shortcut 5!

Shortcut 5: Filter by Dates

When working with large data sets, it is crucial to filter and sort information quickly. This Excel shortcut allows users to filter data by date criteria efficiently.

To use this shortcut:

  1. Select the data range you wish to filter.
  2. Click on ‘Data’ in the ribbon.
  3. Choose ‘Filter’ and select the ‘Filter by Dates’ option from the drop-down menu.

In addition, users can customize their filtering by selecting either specific dates or a range of dates. By using this method, users can save precious time when working with any type of data that includes dates.

Did you know that you can also filter by multiple date ranges? For example, sort your data by months for one quarter and then separate columns for another quarter with different ‘from’ and ‘to’ date ranges!


Our marketing team used this shortcut to analyze customer records to understand peak hours of shopping during sales season. They easily filtered out unnecessary data and identified patterns like a hike in sales during the first weekend of each month!

When it comes to filtering by top or bottom items, Excel has the answer to all your ‘top of the crop’ and ‘bottom of the barrel’ needs.

Shortcut 6: Filter by Top or Bottom Items

When searching for specific data in Excel, it can be time-consuming to manually sort through it. Fortunately, there’s a shortcut available which can make this task more manageable. By using the ‘Filter by Top or Bottom Items’ feature in Excel, users can save themselves time and effort.

-Users can head to the ‘Sort & Filter’ section on the Excel toolbar

-Then they can select either ‘Top 10’, which displays only the top ten items from the selected column or ‘Bottom 10’, displaying only the ten lowest-ranked items.

-For greater control over results, users may also customize their filter criteria by inputting different values to display more than just ten results

-This shortcut works particularly well when analyzing large amounts of data

-The filter results may be saved or copied into other parts of the sheet for further manipulation

-The feature’s chart tools allow for easy graphical interpretation of data

It’s worth noting that this shortcut is most effective when used with a numerical column such as sales figures or event attendance records. However, as long as there is a clear-ranking system within your data, it should still be helpful regardless of content.

Legend has it that Microsoft employee Charles Simonyi originally coined the term “intentional programming,” which he defined as “the art of designing code to express a programmer’s intent rather than merely instructing computers what to do.” His work on intention-based programming helped pave the way for advancements in software development across multiple industries.

Get ready to filter out your Excel data like a boss with shortcut #7 – Advanced Filters: no more sifting through endless rows to find what you need!

Shortcut 7: Filter by Criteria with Advanced Filters

When it comes to sorting data in Excel, ‘Shortcut 7‘ which involves filtering by criteria with advanced filters, is an essential tool for ensuring you can quickly and easily find the information you need. Here’s how:

  1. Select the range of data you wish to filter.
  2. Click on the ‘Data’ tab and select ‘Advanced’ under ‘Sort & Filter’.
  3. In the ‘Advanced Filter’ dialog box that appears, specify your filter criteria and click ‘OK’.

With these simple steps, you can customize your filters to display only the exact data that meets your unique needs.

One unique aspect of this shortcut is its ability to incorporate multiple criteria at once, allowing for even more specific data mining.

Did you know that advanced filters were introduced in Microsoft Excel version 5.0 for Windows back in 1993? These features have been helping users save time and streamline their data processing ever since!

Not a fan of decision-making? Let Quick Analysis do the filtering for you in shortcut 8.

Shortcut 8: Use Quick Analysis for Filter Options

Use Excel’s Quick Analysis Tool to filter data faster.

To enhance your workflow in Excel, an easy and efficient way is to use the Quick Analysis tool for filter options.

Here’s a four-step guide to help you get started:

  1. Select the cell range where the data set is located.
  2. Press Ctrl Q (Windows) or Command Q (Mac).
  3. Choose ‘Filter’ under the options outlined in the Quick Analysis Tool.
  4. Select from the various filters available to refine data based on your needs.

Using Excel’s Quick Analysis tool ensures an organized handling of extensive datasets with minimal efforts.

To take full advantage of this feature, enhance your productivity by following some suggestions on how to best utilize it:

  1. Prioritize and analyze essential data before applying specific filter options. With this, it becomes easier to organize data and reduce redundancy.
  2. Associate logical groups by using appropriate column headings and sub-headings which will help convert unorganized datasets into sophisticated database files better.

If only we could customize our filters like we can customize our coffee orders…

Shortcut 9: Customize the AutoFilter

Customize the AutoFilter in Excel to save time analyzing large data sets. Filter data based on a specific criterion using this shortcut.

  1. Sort the data to highlight significant values that you need to filter.
  2. Select the Data tab and click on Filter.
  3. Choose the respective column you want to filter by clicking on the down arrow next to it.
  4. Select Custom Filter.

Now customize your filters by setting conditions such as “less than,” “greater than,” or “contains.” Apply multiple criteria at once that will further refine your searches.

This feature makes it easy to manage large sets of related data. Ensure accurate results by customizing filters as per your requirements.

Excel drastically reduces manual work effort when manipulating vast databases. Implement this feature today and see a significant difference in workload!


Switching up filters has never been easier with this Excel shortcut – it’s like a Tinder for your data.

Shortcut 10: Swap Column and Row Filters

When working with data in Excel, it can be useful to swap the filters from the columns to rows and vice versa. This allows for a different view of the data which can help in analysis. Here’s how to use this shortcut:

  1. Highlight the table you want to switch
  2. Navigate to ‘Data’ tab
  3. Select ‘Transpose’
  4. Tick ‘Transpose Table’ and have both row and column headings selected
  5. Click OK

This allows you to quickly change your data display without needing to recreate or copy-paste the original table.

There are many shortcuts available in Excel to save time and make data analysis more efficient. Using these shortcuts can also simplify complex tasks, improving accuracy and productivity.

Ready to save time on your next project? Try using this shortcut today!

Slice your way through multiple filters with ease using the Slicer shortcut – because who has time for manual filter selection?

Shortcut 11: Multiple Filters Using Slicer

Using Slicer for Multiple Filters in Excel can save a significant amount of time while filtering large data sets. It allows you to filter data by selecting multiple values from a list of available options simultaneously.

Check out the table below, which showcases how easily slicers can be used to display information from a large dataset.


Slicers provide an interactive interface through which the user can choose one or multiple filters as per their requirement. For instance, if you want to see only companies with revenues greater than $100 and profit margin greater than $0, you only need to select filter options in the slicer.

Remember that using slicers also helps make your data visually engaging and easy-to-use for any audience.

Incorporating multiple filters using slicer improves your productivity while providing considerable enhancement in user experience.

Don’t miss out on utilizing this handy shortcut; save time without compromising on efficacy by using slicers today! Get ready to pivot your way to filtered data heaven with this interactive shortcut!

Shortcut 12: Interactive Filtering Using PivotTable

To enhance your Excel filtering skills, learn about Interactive Filtering utilizing PivotTable. This shortcut will allow you to filter data dynamically and drill into details effortlessly.

Column 1Column 2

Interactive Filtering using PivotTable is an essential skill that empowers Excel users to analyze data quickly and efficiently. Customized views can be created in seconds, allowing for deeper insights into the data being analyzed.

To avoid missing out on important findings when analyzing large datasets, it’s crucial to master this powerful feature of Excel.

Take advantage of Shortcut 12 and be a proficient Excel user today!

Shortcut 13: Use of Data Filter language

When filtering large datasets in Excel, using data filter language can save you a significant amount of time. This shortcut enables you to filter data based on specific criteria that meet your requirements. Here is how you can use the data filter language effectively:

  1. Click on the column header to select it.
  2. Select ‘Filter’ from the ‘Data’ tab.
  3. Click on the drop-down arrow to select the type of filter you want to apply.
  4. Enter criteria such as numbers, dates or text by typing them directly into the search box provided for each column header.
  5. You can also use logical operators for more complex filters such as AND, OR and NOT by selecting ‘Custom Filter.’
  6. Finally, click on ‘OK,’ and your filtered data will appear in a new worksheet.

Using this feature enables you to sort through vast amounts of data quickly and efficiently. Like other Microsoft products, Microsoft Excel provides numerous shortcuts for its users.

It is essential to keep in mind that using the wrong logic operators when filtering data can result in inaccurate results leading to poor decision-making. Have an idea of what context needs to be approached while applying filters.

One interesting fact about filter shortcuts is that they have been around since Excel 2007 and are continually evolving with every office version update.

Mastering the use of data filters increases your productivity levels while reducing unnecessary hours spent analyzing your dataset manually.

Five Facts About 13 Filter Shortcuts in Excel to Save You Time:

  • ✅ Filter shortcuts help you quickly sort and analyze data in Excel. (Source: Exceljet)
  • ✅ One of the most popular filter shortcuts is Ctrl + Shift + L, which toggles the filter on and off for a selected range of cells. (Source: Microsoft)
  • ✅ Another useful filter shortcut is Alt + Down Arrow, which opens the filter drop-down menu for the current column. (Source: ExcelCampus)
  • ✅ You can also use filter shortcuts to quickly clear filters, select all filtered cells, and even copy filtered data to a new sheet. (Source: Ablebits)
  • ✅ Knowing these filter shortcuts can save you time and increase your efficiency in Excel. (Source: Business Insider)

FAQs about 13 Filter Shortcuts In Excel To Save You Time

What are the 13 filter shortcuts in Excel to save you time?

The 13 filter shortcuts in Excel to save you time include filtering by color, by selected cell’s value, by top or bottom values, by criteria, by dates or time, by using wildcards, by multiple conditions, by searching for blanks or non-blank cells, by searching for errors, by unique or duplicate values, by an active cell’s value, by hiding or excluding rows or columns, and by using AutoFilter.

How do I filter data in Excel using color?

To filter data in Excel using color, click on the Filter button in the Data tab, select the drop-down arrow for color, and choose the color you want to filter by. Excel will then only show the data that contains that specific color.

What is the shortcut to filter data by a selected cell’s value?

The shortcut to filter data by a selected cell’s value in Excel is to highlight the cell you want to filter by, then press the shortcut key Ctrl + Shift + L to enable the filter. Excel will then instantly display all the data that matches the value found in the selected cell.

How do I filter data by multiple conditions in Excel?

To filter data by multiple conditions in Excel, highlight the cells that contain the criteria you want to filter by, then click the Filter button in the Data tab. Excel will then show the data that matches all the conditions selected.

How do I search for blank or non-blank cells in Excel?

To search for blank or non-blank cells in Excel, click the drop-down arrow for filter in the column you want to search in, then select either the “Blanks” or “Non-blanks” option. Excel will then display only the data that meets your selected criteria.

How do I use AutoFilter in Excel?

To use AutoFilter in Excel, highlight the data you want to filter, then click on the Filter icon in the Data tab. Excel will then give you a drop-down menu under each column header that allows you to filter by different criteria, like blanks, specific values, top values, and more.

Related Articles

How To Undo An Excel Shortcut

\n Key Takeaway: \n \n Knowing Excel shortcuts is important ...

15 Keyboard Shortcuts For Hiding And Unhiding Columns And Rows In Excel

Key Takeaway: Keyboard shortcuts for hiding and unhiding columns and ...

How To Use The Undo Shortcut In Excel

Key Takeaway: Using the Undo Shortcut in Excel provides a ...

Leave a Comment